Card Access and Electronic Security Systems at SUNY Oneonta Installation, Commissioning and Implementation

Project Objectives Minimize key duplication - exterior doors Minimize unauthorized access to buildings Eliminate costs of emergency re-keying Provide ability to change access rapidly Meet safety concerns of staff & students Enhance theft control/supervision in computer labs Control and reduce door props Provide door alarms to University Police

RFP Requirements 14 Residence Halls and 8 Academic Buildings Proximity smart card readers integrated with student/staff ID cards Card access on 22 computer lab doors and selected exterior doors Use of electric strikes on doors, fail secure. Retain existing key system and hardware as an override CCTV cameras and local VCR recorders in computer labs Door alarms and access transactions networked to University Police Central Server networked to user workstations

System selected Millenium Online Security Management System by Ilco Unican Pty Ltd Fulfilled requirements of the RFP Provides for remote programmable locking and unlocking of buildings

System description –Server and Database –Workstations –Building Controllers –Door Control Devices –Electric Strikes, Contacts, PIR detectors System Overview

System Architecture

Proximity Cards Details of new SUNY Card stock: integrated smart chip containing card number, meal plan, and library access on mag strips on the same card Mag strips are encoded with ISO number, which is read by swipe card meters RF reader activates smart chip and broadcasts card number

Project Schedule For the 14 Residence Hall buildings, the bulk of installation and phase-in took place during fall semester 2000 Installation was relatively non-intrusive Installation for the 8 Academic buildings was carried out over a 3 month period Implementation and phase-in process is ongoing in Academic buildings and expected to be completed by Dec 2001

Implementation process Consultative work - information sessions Physical installation of hardware Card operation to issue new card stock Determination of access requirements Training and information sessions Phase-in period - cards and keys Cards only - change cylinder cores

Budget figures System Manager New employee line Head End Costs (fixed)$25,000 Smart card stock 7,000$32,000 Residence Halls For an average 200 bed Hall$22,000 Academic Buildings Approximate cost per door$2,600 ( If door is equipped with card reader )

Potential Savings Rekeying costs if keys are lost, stolen, not returned No cutting keys - time and money saving University police patrols - targeted and more efficient Costs of opening and locking buildings Theft deterrence Computer lab supervision costs Potential liability in civil litigation is reduced

Lessons learned System requires a single administrator System users require ongoing training Technical problems with the use of electric strikes Archives of access records and privacy Use of CCTV cameras and privacy Proximity card failures 5-8% The system is convenient, flexible and popular with those using it on a day to day basis

Privacy Policy Reasons for access record retrieval Criminal investigation, emergencies, etc. General system Maintenance Permission to retrieve records President or Designee for other than general system maintenance. Maintain maximum two months records Reporting of record retrieval Monthly to Presidents Office