Traffic Accounts-Its Importance

Role of Railways Transportation Business- Service Sector Different from other Service Sectors. Dual Role Commercial- Profit motive Social Obligation

Features  IR single largest National Carrier.  Moves 18 mn. Pass. 2 mn. tonnes daily.  IR has 6,909 stations over a total route length of more than 63,327 kilometers.

Features  Provides Cheap and clean Transport.  Best Suited for Bulk Commodities.  Provides better economies of scale.

Pricing Policy Principles of Charge  What Traffic Costs.  What Traffic Can Bear.

Pricing Policy Commodities grouped into Classes. Rate charged based on  Class-T/L, W/L Rate.  Distance- Shortest Route, Telescopic Benefit.

Pricing Policy Limitations  Seasonal Variations  Regional Variations.  Empty Flow in Return Direction.

Dynamic pricing Dynamic pricing is basically a play of supply and demand factors and the influence of seasonal and regional skews in the economy. In the unorganized sectors, this is in vogue from olden days and successfully implemented in other organized sectors esp., in the air travel industry and road transport.

Dynamic pricing Seasonal Variation- BSS, Surcharge on Transportation Products, Incentive Schemes. Regional Variation- Enhanced Loadability- CC+8, CC+6 routes Empty Flow- Grant Incentive on pre-identified routes

Role of Accounts Dual Role Financial AdviceBook Keeping ExpenditureEarnings Con/Stores/Genl.Traffic Accounts

Traffic Accounts-Role TAO BudgetI.AuditBooks I.CheckTfc.Fin.

Earnings Budget Exercise similar to Exp.Budget. Pass. & Other Coaching- Commercial Br. Goods- Operating Br. Sundry- Accounts Br.

Principles Of Check Person to whom service rendered paid correctly. Person who received the amount remitted correctly. Apportionment of Earnings.

Role of Staff  Watch accountal.  Conduct Audit on Returns/Statements.  Section(s) under Coaching and Goods.  Results of Check- AIC, E/Sheet.

Role of Staff Knowledge/Update of C.Circulars. Prevent leakage of Revenue. Limitation - volume of Transactions

Role of TIA Friend, Philosopher and Guide. Periodic Inspection of Station(s). Checks Initial Records at Station.

Accountal of Earnings Traffic Book- Part A,B,C and D. Apportionment- Goods &Coaching Ergs. Share/Credit for Org/Term. /Cross Tfc. CAS-Centralized Apportionment System Done by RITES/NDLS. C.Rly. Co-ordinates

APPORTIONMENT Goods  Based on Tonnage and Dis.Carried. Terminal Cost- at each end- other than coal- Rs.31 per Tonnee Coal- Loading Rly.-Rs.45 per Tonnee Destination Rly.- Rs.31 per Tonnee Diversion Debits- Claim when Frt. >10Lakhs per Rake and more than 1 Cr.

APPORTIONMENT Coaching Passenger- 5% for Org.Railway.balance distance leg wise. Parcel- Based on peak period(II period) BPT- Pre-fixed %

Traffic Suspense Based on Commercial Accting Principle. 03 components-SOS, AOB, CIT.

Internal Check Refunds-  Freight,  Wh.Chgs/D.Chgs  Rebate Bills C.Claims- Pass.Accident, Ft.C.Cases

TRAFFIC FINANCE Traffic Finance- No specific definition Broadly any Proposal for  Increase of Earnings  Sustaining of Earnings

TRAFFIC FINANCE Proposals are under Coaching – Halts, TBAs,RTSA,GTBS etc; Other Coaching- SLRs, Parcel Van etc; Goods- Incentive Schemes etc;

Dynamic pricing I/ scheme for inc tfc. In L.Season. LTSIS I/scheme for TEFD —Sidings & G. sheds Incentive schemes for Frt. forwarders.

Traffic Accounts New Concepts Daily Billing E-Payment Maintenance Charges RMC as Rev.Traffic

E-Payment A web-enabled 24x7 facility Works through the State Bank of India secure payment gateway Functional FOIS Terminal essential Linked through TMS (Terminal Management System) of FOIS, managed by CRIS

OPERATION OF E-PAYMENT Railway and Party have account in the same Nationalised Bank Siding clerk with access to TMS can instantly debit party’s account and credit Railway’s account to the extent of value of RR On getting confirmation, E-RR can be generated

SECURITY FEATURES TMS will ensure that E-RR is not exceeded Command for collection of freight shall contain complete RR details, Bank and LC details Bank’s confirmation will be in encrypted form with all details TMS will display Confirmation Message to operator E-RR shall contain Transaction ID, Time, Customer Code, LC No., Party’s and Railway’s Bank details etc.

REPORTS AND CHECKS Bank shall generate a Daily List of Transactions System (FOIS interface) shall generate each day e-Log- E-RR shall also be treated as Bank Challan

E-PAYMENT – Advantages Hassles of payment by Demand Draft avoided Commission charges Transmission to loading point Refund of rounded-off freight c/o to next month Better liquidity CNCC : Bank Guarantee equal to 15/7 days freight WOC : Cash Deposit equal to 20 days freight E-Payment : LC equal to 5 days freight A 24x7 facility: Instant information on Fund Balances Savings in Man Power for all 3 parties to the Agreement

FREIGHT PAID THROUGH CASH/DD/FCN DEPOSITED IN LOCAL BANK THROUGH CR NOTE (BANK CHALLAN) DETAILS RECORDE D IN CR NOTE DEALT AS PER PROCEDURE IN VOGUE SENT TO CASH OFFICE. DEPOSIT IN BANK

DEPOSIETD IN LOCAL BANK THROUGH CR NOTE (BANK CHALLAN) SENT TO CASH OFFICE DEPOSIT IN BANK BANK CHALLAN IN TRIPLICATE AMOUNT CREDITED TO RAILWAY ACCOUNT RBI/NGP THROUGH FOCAL POINT BANK 1.BANK COPY 2.STATION COPY 3.CASH OFFICE COPY(SENT ALONG WITH CR NOTE) AMOUNT ENTERED IN CASH BOOK SENT TO BOOKS SECTION ALONG WITH BANK CHALLAN BOOKS SECTION AMOUNT TAKEN AS DEBIT TO RIB SUSPENSE HEAD CREDIT SCROLL SENT TO RAILWAY (BOOKS SECTION) BY FOCAL POINT BANK ALONGWITH BANK CHALLAN 9SYSTEM GENERATED FOR E- Payment) BOOKS SECTION BANK CHALLAN RECEIVED AMOUNT TAKEN AS CREDIT TO RIB SUSPENSE HEAD.

E - PAYMENT PROMPT SENT THROUGH CRIS TO BANK SERVER DEBIT CUSTOMER ’S ACCOUNT CREDIT POOLING ACCOUNT AMOUNT TRANSFERRED TO RAILWAY DEPOSIT ACCOUNT AT THE END OF THE DAY AMOUNT CREDITED TO RAILWAY ACCOUNT RBI/NGP THROUGH LOCAL FOCAL POINT RR GENERATION IN QUADRUPLICATE CUSTOMER COPY (RR) ACCOUNTS COPY ACCOUNTS COPY (SENT TO TAO) CONFIRMATION REGARDING TRANSFER STATION RECORD

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