BRS Tee Time Manager - Administration Module By Dr Brian Smith Copyright  2005 BRS Systems 31 Burnside Park, Belfast, Northern Ireland, BT8 6HU Web: Telephone: +44 (0)

Company Profile BRS Systems was founded in 2002 by Rory Smith and Brian Smith. Based in South Belfast First customer was Belvoir Park Golf Club (January 2004) Since then, we have sold the system to over 75 golf clubs throughout Ireland and England Northern Ireland: Royal Portrush, Belvoir Park, Malone, Ardglass, Castlerock, Edenmore, Moyola, Galgorm Castle, Balmoral, Dunmurry. Southern Ireland: Ballyliffin, Donegal, Westport, Cork, Monkstown, Limerick County, Elm Park, Saint Annes, Greystones, Old Conna England: West Lancashire, St. Anne’s Old Links, Whitehill, The Springs Golf and Country Club, Tandridge, Woodlands Manor.

What is the BRS Tee Time Manager ? It is a purpose built Golf Tee Time Management System It is 100% Internet based Designed as a management tool for the golf club Manage all types of bookings: Societies, Corporate, Visitors, Members, Members Guests, etc. Can be used by any number of users simultaneously Can be used from any location worldwide Allows members to book online for casual golf and competition golf Allows visitors to book and pay by credit card

Benefits of the Administration Module Easy to use Save time managing your bookings Easily track which visitors/societies have paid a deposit, have an outstanding balance etc. Send booking confirmations by in seconds Build a marketing database of visitors’ contacts Send mass or targeted marketing s Get detailed usage report by members, societies etc etc. 35+ management reports specifically designed for the golf market. Project your income, compare year-on-year income Compare the actual versus the projected income Get reports for your AGM in seconds

Quotes from customers 'It's a fantastic tool for tee management. I can see immediately my peak times and my slack times, and adjust our green fee rates to encourage visitors to play in the slack periods.' 'The best thing for me as the manager is I now have a clear picture of what's happening on the course, day-to-day, month-to-month. It's reduced the time spent dealing with bookings, phone-calls, and so on. Unlike the old system, every booking's accountable.' Tom Sheridan, General Manager, Old Conna Golf Club “Installing the BRS Tee Time Manager has proved a good decision; the system’s very user-friendly and the training was so Straightforward, it could be done over the ‘phone by Brian Smith talking our girls through things while they were online. It’s also very reliable; there’s been no downtime, a point which concerned us after our previous experience.” Eamon Mangan, Director, Carne Golf Club, March 2006 The administration staff love the system. They all say that it makes their life so much easier. They can see, on screen, immediately, what times, days, weeks are booked, it allows them to put messages on a time sheet for the proshop to implement in relation to play/prices/format of play, etc. All in all, this system is one of the best administrative investments ever made, by the Club. Austin Colley, General Manager, Enniscorthy Golf Club, Wexford, Ireland. May 2006 “The BRS Tee Time Manager is an absolutely brilliant system, and I think it’s the way to go for every club. Its concept is based on simplicity. We’re now 100% online, there’s no paperwork, unless we want the various reports out of the BRS system to help us manage the complex.” Christopher Brooke, Galgorm Castle Golf Club, Galgorm, June 2005

Select tee times to book Time interval completely configurable. Two main screens in the system – The Timesheet and Booking Details.

Confirmation that tee times reserved Times now guaranteed for the society. Other staff, pro, members, visitors will see the tee times blocked immediately. Timesheet is printable

Record the booking details Record: Contact details Catering Buggies Revenue Notes Status of the booking Track income form tour operators, hotels etc. Record payments e.g. if a deposit has been paid.

Send confirmation by Send a confirmation of the booking by in seconds. Saves time Saves money Encourages staff to record and thus building the marketing database for the club. Improves communication with society. Select from one of multiple predefined messages e.g. deposit received, reminder, thank you etc.

Booking details automatically attached to Complete booking details automatically attached to the , including: Deposit requested Outstanding balance Numbers Catering Buggies (Services) …

Summary of the booking details on timesheet Displays: Buggies Catering Longest drive Status No. Holes Name No Tee Times Times

Multiple views

Reports 35+ management reports specifically designed for the golf market. Reports can be run over any time interval New reports can be added at your request Used to manage your bookings Used to check who is using the course and when Project your income, compare year-on-year income Compare the actual versus the projected income Generate a detailed report for the caterer Generate a detailed report for the pro Playing schedule generated in seconds Many more ……

Track the status of your bookings We can see who has paid a deposit, which booking are provisional etc. Click on the Reservation name to go straight to the detail about the booking and to send a reminder.

Usage Report

Revenue Report Split into Society, Visitor, Member/Guest and other income. Project your income. See the outstanding balance on every account. See who has paid a deposit.

Catering Report

Playing Schedule

Members statistics Detailed statistics on how often every member is playing the course. How often every membership type is playing the course.

No Shows Track No Shows.

Backup strategy This following backup strategy has been put in place to ensure the maximum security of the clubs data and ensure they can continue to operate if (a) broadband goes down and (b) the electricity goes down: BRS have two live servers in different locations Server one is backed up to server two every night. Both servers are also backed up nightly (effectively 4 copies every night) Every transaction during the day is sent to our server in the office. (this allows us to recover all data in a disaster recovery scenario) Every night we each club a backup of the next days worth of bookings (This can be any number of days defined on a club-club basis). Including all financial information e.g. deposits paid, outstanding balance etc etc. If broadband goes down the club can continue to operate from a paper based system until broadband is operational again. We can also fax the timesheet to the club if required. In addition we recommend the club print out the next couple of days worth of timesheets at the end of each day. This is to cover against electricity going down.