Automated Admission Management System for Community Colleges National Centre for Innovations in Distance Education Indira Gandhi National Open University

Existing Situation Presently we get database from Community Colleges in CDs or through Delay in getting data from Some Community Colleges Scattered database in varied structures from different Community Colleges Because of Varied structure, problem in merging the data Data received in excel sheets which is converted in database Data received in the un-approved courses/programmes Sometimes data without Course Codes

Solution lies in ….. Automation of Database Management  Online Admission Management System  Online Exam Data Management System Automated Admission and Examination Management System for Community Colleges

Modules of the Automated Database Management System Community College Module Community College Unit Module Students Module

Community College Module Admission Related Facilities for Community College Online Registration of Individual Student Generating Various Reports Taking print out of  Programme-wise Summary of Registered Students  Programme-wise Detailed list of Registered Students  Session-wise and Programme-wise Total Registered Students Editing/Updating of Admission Data Downloading Students’ Data

Community College Unit Module Facilities for Community Colleges Unit Confirm registration of students Generate college wise enrollment number of confirmed students Generating Various Reports Taking Print out of  College and programme-wise list of registered students  Session and programme-wise summary report Downloading Students’ Data

Students’ Module Admission Related Facilities for Students Check Status of Confirmation Print confirmation letter Exam Related Facilities for Students Check Status of Registration for Exam Online Printing of Hall Ticket Check Result Print Provisional Marksheet

Features of Database Automation System Authorized access to the Community College Module Each CC is given separate User ID and Password Password can be changed by the Community College Centralized data base No possibility of duplicacy of data entry Data can be updated/edited by the authorized Community

Benefits of Database Automation Reduced cost in database development & management Distributed data entry system will save time & efforts Performs real time data capture Entire data at one place i.e. centralized database Implementing a Standard method of work flow Elimination or minimization of double entry Enables Generation of reports by multiple users i.e. CCU, CCs, SED and SRD

Features of Database Automation System ………. Contd. College except Enrollment No. & Registration No possibility of editing after confirmation of registration by the CCU Data base can be downloaded in MS Access No Community College can view or download the data of others CCU can view and download data of all Community College

Authorized Community College enters user ID & Password

Clicks on Selected Application

Courses of Selected Programme only

Student can Check status of Admission Print Confirmation letter

Thanks Your Suggestions Please