DoD/VA Partnership Acquisition and Medical Materiel Management Work Group – Structure for Success Craig Robinson Executive Director, Chief Operating Officer.

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Presentation transcript:

DoD/VA Partnership Acquisition and Medical Materiel Management Work Group – Structure for Success Craig Robinson Executive Director, Chief Operating Officer VA National Acquisitions Center COL Marsha Langlois Director, Medical Materiel Defense Supply Center Philadelphia

2 Combine medical supply requirements to leverage volume and negotiate better pricing Eliminate duplication of contracting & contract administration effort Allow customers to select products and pricing Identify new business practices Acquisition and Medical Materiel Management Work Group Current members Craig Robinson, Co-Chair Frederick Downs, Jr COL Marsha Langlois, Co-Chair Geneva Polini COL Edmund Haraguchi Col Cary Collins CDR Edward Sullivan Gail Sanftleben Steven Thomas Peggy Thames Sandra Haberlin Michelle Whitehead Sandra Murbach Carole O’Brien

DoD/VA JIF Reporting/Oversight AMMMWG/HEC WG Quarterly UpdateObjectives – Progress & Accomplishments DoD/VA Joint Strategic Plan – Specific Objectives & Goals Coordinated joint DoD & VA Objectives & Goals JIF IPR Review by CIO MHS & PM DHSS to HECQuarterly – Metrics against objectives JEC Quarterly UpdatesProgress reports Annual Report to CongressProgram Accomplishments against Detailed progress reports on DoD/VA JIF program tasks to include savings

4 A&MMM WG JSP Goals Goal 5 – Efficiency of Operations Improve management of capital assets, procurement, logistics, financial transactions, and human resources. OBJECTIVE 5.2 Leverage joint purchasing power in the procurement of pharmaceuticals, prosthetics, medical/surgical supplies, high-tech medical equipment and dental and laboratory supplies. OBJECTIVE 5.3 Establish a common electronic catalog for Medical Surgical items under contract by both Departments by October 31, 2008.

5 VA/DoD Joint Acquisition Strategies For High Tech Biomedical Equipment

6 History Sep 2002 – Joint Contracts for Radiology Maintenance Services awarded – Joint Contracts for Radiation Oncology (Therapy) awarded. 2003/2004 – VA NAC and DSCP Open Ordering Authority to Radiology Contracts 2005 – VA NAC Transitions to DSCP Imaging (Radiology) Contracts May 2006 – Joint Radiology Solicitation Issued 2008/2009 – Award of New Joint Radiology Contracts

7 Current Joint Contract Programs Radiology Radiation Oncology Glassware DIN-PACS

8 Status: Radiology Total forty-two (42) proposals  Awarded: 25  Pending award: 14  Eliminated from consideration: 3 Currently adding maintenance to new contracts

9 Status Radiation Oncology – 10 Joint contracts Glassware (x-ray) – 4 Joint contracts DIN-PACS –8 DSCP Contracts –VA delegated ordering authority on 5 of 8 –Delegation on final 3 is pending

10 Future DIN-PACS III –New DIN-PACS contracts –Joint VA/DOD solicitation –Contracts to be awarded by DSCP

11 DoD/VA Federal Catalog DoD/VA JIF MEDPDB

12 DoD/VA Federal Catalog By-product of DoD’s data synchronization on-going efforts & pilots with industry (initiated in 2003 ) JIF initiative allowed for synchronization of VA NIF & VA contract files with DoD MED SURG Product Data Bank to create a DoD/VA Federal Catalog & data sharing process (FY06 – 10) Leverages Federal Efforts - Right Product at Right Price – View all 300+ DoD & VA sites’ purchases – items/price/qty – View all DoD & VA federal prices – contracts – Highlights best prices based upon comparisons between VA DoD and commercial benchmarking DoD & VA have realized in excess of $36 million in product price reductions

13 Primary Data Sources for Medical/Surgical DoD/VA Federal Catalog DoD/VA MEDPDB Federal Catalog DOD Readiness Items NSNs Assemblage Data ● Theater Data Med/Surg Prime Vendors Classification / Supp’l Cardinal Supply Line UNSPSC (VA NIF) Socio Economic (VA) National Item File (VA NIF) DoD/VA Site Usage Data CDMIA ECAT DMLSS Retail (JMAR) TAMMIS VA Procurement History Manufacturer Data BD Kendall J&J 20+ Others DAPA ECAT FSS, BPA, MSPV VA Nat’l & Prosthetics VA Local BPA ECRI (Commercial) Pricing Owens & Minor Cardinal Health AMD 7 Additional (VA) Prime Vendor Catalogs

14 Enterprise level contract availability Spend Analysis data Theater-centric data views Site data – what all sites are buying & want NSN Sourcing link Best DoD & VA Price Utility & Best Commercial Pricing Price reduction tool - eZSAVE enhanced merged with MEDPDB Multiple Enterprise Capabilities Total Product Price Reductions Total eCommerce Moves $36,781, $19,752, Better Visibility Access Pricing Products