Implementing and Maintaining an RFID Tagging Program November 9 th, 2012 Christian Gutierrez Director of Special Projects

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Introduction 14 years experience with the asset management team. Software Product Manager Directing new software initiatives Today is my birthday! 2012 NPMA Fall Educational Conference2

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. AssetWorks 2012 NPMA Fall Educational Conference3 An industry-leading provider of technology and consulting solutions for asset- and infrastructure-intensive organizations Fleet and Fuel Management Facilities Management Fixed Asset Management

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Fixed Asset Management Fixed Asset Inventory and Reconciliation Services GASB 34/35 Compliance Reporting Property Appraisal Services Asset Management Software Surplus Management Software Mobile Inventory Software Solutions 2012 NPMA Fall Educational Conference4

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Our Current Portfolio of Solutions 2012 NPMA Fall Educational Conference5 Asset, Surplus and Inventory Management Solutions

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. CA RFID Implementations California State University System (CSU East Bay and San Jose State University) – PeopleSoft Data Extraction – Fixed Asset Inventory/Reconciliation – Application of RFID Tags – PeopleSoft Inventory Results Upload – Mobile Barcode/RFID Inventory Software – Training 2012 NPMA Fall Educational Conference6

Analyze Current Inventory Strategy

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Current Inventory Solution Barcode asset ID tagging? Centralized asset management software? Dedicated resources? Inventory cycle? Manual inventory collection? Reconciliation process? 2012 NPMA Fall Educational Conference8

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. What can RFID do for you? Enhance your current inventory strategy Reduce the need for physical asset contact Reduce the search for assets Reduce the burden on resources Implemented with software, it can make the reconciliation process less difficult 2012 NPMA Fall Educational Conference9

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. What RFID will NOT do for you? Eliminate the need for physical asset verification Read assets from a long distance (over 12ft.) Eliminate the search for assets in the field Eliminate the need for dedicated inventory resources Eliminate the need for further asset verification Is not a “one size fits all” solution 2012 NPMA Fall Educational Conference10

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. 6 Questions You Should Ask When Considering RFID Tagging What are your Critical Assets? Passive or Active RFID tags? High Frequency (HF) or Ultra High Frequency (UHF)? What Tag Types should be considered? Price per tag? Inventory Equipment and Software? 2012 NPMA Fall Educational Conference11

Define Critical Assets for RFID Tagging

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Asset Types Office Equipment Portable Equipment IT Equipment Building Equipment Heavy Machinery Lab and Research Equipment Licensed Vehicles 2012 NPMA Fall Educational Conference13

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Issues for Consideration Tag Environment – Will the tag: be exposed to weather? experience high temperatures? be susceptible to “high traffic”? Accessibility to Tag – Will the tag: be hidden from view? be applied to an asset that is difficult to reach? be applied to an asset that should not be handled? be applied to an asset that is highly mobile? 2012 NPMA Fall Educational Conference14

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Analysis 2012 NPMA Fall Educational Conference15 Asset TypeExposed to Weather High Temp High Traffic Out of Reach Should not be Handled MobileRFID? Office Equipment No YesNo Portable Equipment No Yes NoYes IT Equipment No Yes Building Equipment Yes NoYes NoYes Heavy Machinery Yes NoYes Lab Equipment No Yes Licensed Vehicles YesNoYes NoYes

Passive or Active RFID Tags

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Active RFID Tags Components/Features: – Continuous Internal Battery – Larger in size – Store up to 128 kb of data – Read/Write capability – $$$$ Applications – Vehicles – Car clickers – Pharmaceuticals/Healthcare – Military – Livestock 2012 NPMA Fall Educational Conference17

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Passive RFID Tags Components/Features: – No Internal Battery- powered by energy emitted from a reader. – Smaller in size – Store up to 128 kb of data – Read/Write capability – $$ Applications – Consumer Goods – Inventory – Books – Smart Cards – Documents 2012 NPMA Fall Educational Conference18

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Inventory Management Analysis Battery: Tag only needs to emit frequency when prompted by a reader. Size: Though human readable capability is required, the smaller the better. Data storage: Asset ID ties all current asset details to a master profile. Storage size becomes a non-issue. Read/Write: Tags will be used simply for asset identification purposes. Write capabilities are not necessary. $: Cost can make RFID implementations unattainable. Passive RFID Tags 2012 NPMA Fall Educational Conference19

High Frequency vs. Ultra High Frequency

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. High Frequency Components/Features: – Store large amounts of data – Very short read range – Secure communication –$–$ Applications – Libraries – Textiles – Documents – Healthcare 2012 NPMA Fall Educational Conference21

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Ultra High Frequency Components/Features: – Store small amounts of data – Longer read range – No secure communication – $$ Applications – Warehouse management – Pallet Identification – Inventory – Healthcare 2012 NPMA Fall Educational Conference22

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Inventory Management Analysis Data: Only record asset ID. No need for large amount of coded data. Read Range: The longer the read range the better. Data Security: Sensitive data will not be stored in the RFID tag, therefore secure communications is not an issue. $: Cost is a major consideration, but read range is necessary. UHF RFID Tags 2012 NPMA Fall Educational Conference23

RFID Tag Types

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Tag Types Many types of Passive UHF RFID tags Tag Considerations: – Asset Type (Real estate available on asset) – Size (dimensions) – Environment – Surface adhesion Consider use of multiple tag types 2012 NPMA Fall Educational Conference25

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Multi-Surface Tags 7’ read distance 1.43”x0.43”x0.2” Durable construction Multi surface adhesion Pre-programmed Human readable and barcoded asset ID Applications – IT Asset management – Lab Equipment Management – Asset Management 2012 NPMA Fall Educational Conference26

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Ultra Slim Tags 2-4’ read distance 1.43”x0.43”x.0.08”- Low profile Durable construction High performance acrylic adhesive Pre-programmed Human readable and barcoded asset ID Applications: – Laptops/Tablets – Printers – Cased Equipment 2012 NPMA Fall Educational Conference27

Equipment and Software Solutions

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Tablet PC Tablet inventory collection solution – Increase mobility – Ease of data entry – Use existing equipment – Data reconciliation 2012 NPMA Fall Educational Conference29

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Bluetooth Add-Ons Use Bluetooth technology to pair Barcode or RFID reading device – Ability to pair multiple reading devices at the same time – Inexpensive add-ons to existing equipment – Ability to move from barcode verification to RFID verification easily 2012 NPMA Fall Educational Conference30

Proprietary and Confidential. Copyright © 2012 AssetWorks Inc. All rights reserved. Software Runs on Tablet PC Import inventory data from external sources No internet connection necessary Instant inventory status view Run inventory reports Export verified data to external source 2012 NPMA Fall Educational Conference31

Questions?

Contact Information Sean Pugatch- (512) ext