New York State Department of Transportation Region 8 Bundled Bridges (Ulster County) PIN 8BOW.0B, Contract No. D900031 Draft Request for Proposals RFP Informational Meeting May 7, 2015

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Rules of Contact Catherine Traina Attn: Region 8 Bundled Bridges (Ulster County) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Catherine.Traina@dot.ny.gov

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Agenda Project Overview Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information Procurement Schedule Alternative Technical Concepts One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Goals Replace seven Bridges in Region 8 Reconstruct highway approaches to the new structures Ensure the safety of the traveling public Ensure coordination with all utility owners, third parties and any adjacent construction projects Ensure a long-service life for all Project elements to satisfy long term preservation goals Ensure compliance with the Project’s environmental commitments and conditions

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Goals (continued) Maximize the benefit of the public investment for the Project by Providing cost-effective solutions that maximize value over the lifespan of the Bridges; Sequencing construction to minimize effects on vehicular traffic operations; Reducing future maintenance requirements; Minimizing effects of construction on residential neighborhoods and business communities; Minimize impacts on the environment. Deliver environmentally compliant Project safely, on schedule and within budget Provide Best Value to the Department

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Scope of Work (continued) Full Bridge Replacement of seven bridges in Ulster County (BINs 1025150, 1019680, 1040990, 1025480, 1026650, 1041150 & 1027090) Removal of the existing substructures and superstructures; Replacement of the existing bridges including new foundations, substructures, superstructures and approach slabs; Reconstruction of approach roadways as necessary to connect existing roadways to the new bridges; Development of a WZTC plan for each site; Coordination with Utility Owners and/or preservation of existing utilities

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Scope of Work (continued) Potential remediation and disposal of asbestos and/or lead containing materials Fabrication and installation of new guide railing and bridge railing Adherence to existing environmental constraints: Threatened and endangered species Wetlands NYSDEC in-stream work date restrictions Date restrictions for tree removal due to Northern Long-eared and/or Indiana Bats Invasive plant species control Erosion and Sedimentation Control (SPDES)

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Scope of Work (continued) The Department owns all Right-of-Way needed for the Project. Fee Acquisition and/or Temporary Easements have been acquired for: BIN 1025150 (Route 42 over Bushnellsville Creek) BIN 1040990 (Route 212 over Beaver Kill) BIN 1025480 (Route 54 over Mara Kill) BIN 1026650 (Route 52 over Veerkeeder Kill) BIN 1041150 (Route 213 over Rondout Creek) BIN 1027090 (Route 55 over Rondout Creek) Acquisition maps are provided in Part 7 – Engineering Data No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this Project

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Work Zone Traffic Control (WZTC) Requirements / Restrictions Alternating one-lane, two way traffic may be utilized at all Project sites except BIN 1041150 (Route 213 over Rondout Creek) The maximum length of any off-site detour, as measured from one approach end to the bridge along the detour route to the other approach end of the bridge, shall be 20 miles In lieu of an approved ATC, any off-site detour shall be routed over state highways only. If an otherwise acceptable ATC proposes an off-site detour over roadways other than state highways, the Department will most likely issue a conditional approval requiring documentation of a commitment from the agency or agencies with jurisdiction to allow the use of their roads for the detour. Such documentation shall be provided no later than July 1, 2015 No off-site detours or lane reductions shall be permitted at any Project site between November 15 and March 1, except at BIN 1041150 where the restricted dates are July 1 – January 2.

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, Design- Builder is responsible for: Verifying utility facility locations; Identifying & resolving any conflicts not yet documented; Coordinating with utility owners for utility relocations; Providing stakeout and final layout of utility relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-Builder; Informing the Department of all meetings/correspondence with utility owners.

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Roadmap Two types of Utility Work to be discussed: Relocations to be performed by Others Relocations to be performed by The Design Builder

Relocations to be performed by Others Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Roadmap Relocations to be performed by Others

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by Others Overhead utilities (electric and/or telecommunications) are present at all Project sites. Any necessary relocation work will be performed by the affected utility owner. Refer to Part 4, Appendix A for specific utility companies present at each Project site and approximate relocation time frames.

Relocations to be performed by Design Builder Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Roadmap Relocations to be performed by Design Builder

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by DB BIN 1041150 – Town of Marbletown, Route 213 over Rondout Creek Verizon The Design-Builder shall install nine (9) replacement conduits on the new structure, including all hangars, rollers and other appurtenances. It is currently anticipated that Verizon shall supply the Design-Builder with the conduits, rollers and all other appurtenances necessary for installation of the conduits Ulster County Install 16” diameter steel abutment sleeves and roadway sleeves to accommodate the future installation of an 8” water main across the bridge and diagonally across Route 213 west of the structure Sleeves, including end caps, will be provided to the Design-Builder by Ulster County

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by DB BIN 1027090 – Town of Wawarsing, Route 55 over Rondout Creek Town of Wawarsing – (Water) Design-Builder shall be responsible for: Installation of a 12” diameter water main along the east side of the bridge, including replacement of any hydrants or valves impacted by the project; Removal of the existing 12” diameter waster main; Any necessary temporary relocation(s) of the water main to maintain service during construction; and Obtaining all necessary approvals from the Department of Health The Town of Wawarsing shall requires two (2) weeks to review the planning, design and construction documents

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination Three Way Coordination – Design-Builder, Utility Company & State Coordination meeting will be held between the Department, all short-list firms, and the utility companies shortly after issuance of Final RFP. DB Responsibilities The Design-Builder is expected to coordinate with any and all affected utility owners and the Department to negotiate and execute 3-party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations & coordinating the work schedules. Status of Preliminary Utility Work Agreements Signed Preliminary Utility Work Agreements are anticipated to be included in the Final RFP

General Contract Information Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Contract Information

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Contract Information Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50% Quality); Project Completion Date shall be the earlier of: October 1, 2017; or The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD; Early Completion Bonus if Project Completion is achieved ahead of the Project Completion Date; Escrow Submission of Bid Documents for Successful Proposer. Liquidated Damages: BIN 5500870 increased to $7,000 per calendar day BIN 5500890 increased to $7,000 per calendar day Early Completion Bonuses Project Completion: $7,000 / day (50 days max)

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Contract Information There is a Schedule of Prices and a Work Payment Schedule provided in the RFP; Schedule of Prices (Form SP) Construction Work (7 BINS) Design Services Construction Inspection Services Quality Control Services (Material Testing) Force Account Work (amount provided by Department) Mobilization - % of Construction + Force Account (4% max) Work Payment Schedule (Form WPS) Breakdown of construction work items Input by Proposer (100% max) Form SP: Schedule of Prices Form Construction to be paid as Work Items (listed in Form WPS) are completed (DB 109-2.1) Design, Construction Inspection & Materials Testing Paid per description in Part 2 (DB 109-2.2) Force Account ($1M) may accessed if needed for unforeseen or additional Work Mobilization is determined by the Design-Builder, but not be greater than 4% of Construction + Force Account Amounts Form WPS: Work Payment Schedule

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Contract Information (continued) Stipend to Unsuccessful Proposers (50% of Qualified Costs, $110K max.); Must satisfy criteria in ITP General Instructions: Pass All Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be Competitive and Reasonable Proposal not Selected by Department as providing the Best Value There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 11% Environmental and Construction Related Permits by Design-Builder

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Anticipated Procurement Schedule Activity Due Date Draft RFP Informational Meeting May 7, 2015 Final RFP to Shortlisted Firms May 20, 2015 Date Proposers may start submitting ATCs for review May 21, 2015 Proposal period one-on-one meetings with all Proposers, specific dates to be determined. May 26 to June 17, 2015 Final date for requests for changes to Proposer’s organization and personnel June 15, 2015 Final date for Proposers to submit ATC’s for review June 18, 2015 Final date for Department’s responses to ATCs submitted for review June 25, 2015 Final date for receipt of Proposer questions June 26, 2015 Issue Date for Final Addendum and/or answers to Proposer questions June 29, 2015 Final Date for proposers to respond to conditional approval of ATC’s July 1, 2015 Proposal Due July 15, 2015 Post Proposal meetings (if required) TBD Selection of Best Value August 2015 Contract Award September 2015 Notice to Proceed

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) ATCs Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which: are submitted to the Department for review, consideration and approval prior to Proposal submittal; have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters; in the Department’s judgment offers an equal or superior Project.

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) ATCs (continued) Proposers may submit, on a confidential basis, any number of ATCs, using Form ATC, for the Department’s approval; The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents; Department may provide ‘Conditional Approval’ of an ATC; The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit. If submitting more than 1 ATC, Proposer should indicate order of priority Proposers should advise the Department in it’s ATC if it believes a One-on-One is appropriate

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) One-On-One Meetings One-On-One Meetings may be requested by proposers during the period stated in the RFP; If One-On-One meetings are held, at least one meeting will be offered to each Proposer; Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project; Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs; Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted. One-on-One Meetings: Proposers to request meeting to be held during the established period.

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Request for Proposals (RFP) Documents RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans (Directive and Indicative) Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any) Reference Documents: On Department’s web site (Not Part of the Contract Documents) Part 1: Interim and Project Completion Dates, Insurance Requirements, Appendices Part 2: DB 111-113 Part 5: DB 100, Standard Spec Changes, CPM Schedule Requirements, Bearing Testing, Liquidated Damages & and Bonuses Part 6: Indicative Only Part 7: Engineering Data: Acquisition Maps, Biological Assessment (BIN 5500969), Agency Approvals, Saw Mill River – Table of Key Corridor Lane Chart

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Request for Proposals (RFP) Documents (Continued) RFP Documents: Instructions to Proposers General Instructions Appendix A – Project Information Appendix B – Administrative Submittal Requirements Appendix C – Technical Submittal Requirements Appendix D – Price Proposal Submittal Requirements Appendix E – Forms Appendix F – Conflicts of Interest Policy Appendix G – Abbreviations and Definitions Appendix E: Editable Forms to be provided with Final RFP

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Quality Control (QC) Quality Control is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan Construction Inspection shall be performed by an Independent Engineering Firm (Hired by the Design-Builder) Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder) The Materials Testing Firm shall report to the Construction Inspection Firm Offsite Plant Quality Control shall be performed by the Department

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Quality Assurance (QA) Design and Construction Quality Assurance is the Department’s Responsibility The Department may perform QA on any of the Design-Builder’s Design and Construction activities The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs Construction QA will be performed by Department staff Offsite Plant Quality Assurance will be performed by the Department RFP Part 2, Appendix 112C describes in detail the Department’s QA role for the Project

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) RFP Evaluation and Selection Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) Key Personnel (30points) Management Approach (25 points) Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points) Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points) Project Support (5 points) Proposal Format(5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Guidelines All proposals must be self-contained. Proposals should not have links to external web sites. Proposals should contain all information needed for evaluation. Do not “assume the Department knows” your firm and it’s experience/qualifications.

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Guidelines Submit ALL Forms required Do not alter any Form unless indicated on the Form. Do not add any appendices or attachments to the Forms. Do not include photographs or illustrations unless specifically indicated. Do not submit with Proposal: Form SA (Stipend Agreement) => 20 Days after Proposal Due Date Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips Instructions to Proposers (ITP) Appendix E - Forms: Form LSI – Letter of Subcontract Intent Complete one form for each Tier 1 Subcontractor/Subconsultant Dollar value on Form LSI for a DBE firm should match the dollar value on Form LDB Table 1 (List of Proposed DBEs) for that firm. Form NC – Non-Collusion Affidavit Form shall be signed and notarized There is no signature line; sign at bottom of the form. Form R – Summary of Individual’s Experience Information presented on Form R should match information provided on resumes (project title, time spent on project, etc.) Individual’s Total Time on Project should reflect total QUALIFYING time on project. Project Owner should be the entity that owns the infrastructure which was constructed. Information on this and following slides address common errors which have been seen in past DB Proposals

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips ITP Appendix E – Forms (continued): Form U – Conflict Questionnaire Be sure to answer all questions on page 2. ITP Appendix C – Technical Proposal Section C4.3.1 Initial Baseline Progress Schedule Submit appropriate number of pages Include Major Design AND Construction activities including breakdown of work by location, type, task. Minimum required information listed in RFP. Section C4.3.3 Gantt Chart Usually 1 page simplified schedule – Major construction activities ONLY. Be sure to follow instructions – pages which do not follow the ITP instructions will be removed and not evaluated. Form U frequently filled out incorrectly – form is signed but Questions on page 2 are not answered

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips Design-Builder’s Proposal Volume 2, Technical Proposal: Section 1, Key Personnel & Firms Experience and Section 2, Management Approach Submittal Proposed titles for this Project on Resumes should match titles on Organization Chart and Form R. Resumes should reflect individual’s actual duties on each past project, not just a general project description. Information should be consistent between resumes and Form R (project roles, dates, etc.) Place resumes and Forms in the order that they are requested in the RFP.

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information Responses to Proposer Questions will be posted on the Department’s Project Web Site Reference Documents are Posted on the Department’s Project Web Site: https://www.dot.ny.gov/main/business-center/designbuildproject19 Reference Documents include: Final Design Approval Reports; Bridge Inspection Reports; Record Plans of Roadways and Structures within the Project Limits; Asbestos Assessment Reports; Subsurface Exploration Boring Logs; and Potentially others (To be Determined).

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Rules of Contact Catherine Traina Attn: Region 8 Bundled Bridges (Ulster County) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Catherine.Traina@dot.ny.gov

Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Question and Answer Questions ?