+ Funding Opportunities and Travel Grants GPSC Resources

+ Overview Brief Introduction to GPSC Funding Opportunities CLUB/POD Funding Research Grants Program Travel Grants Program Questions

+ Graduate and Professional Student Council: Who are We? We represent the graduate and professional students at the University of Arizona. Our goal is to promote and advocate for the academic, economic, and social aims of the graduate and professional students of the University of Arizona. We establish effective communication among graduate and professional students as well as facilitate communication within the University and with other organizations : GPSC is 22 years old!

+ Recent Accomplishments Drafted “GPSC 2020” the first strategic plan for the organization. GPSC services reached approximately 3,410 students in academic year Signed MOU with UA administration to improve transparency and shared governance regarding tuition and fee decisions. Awarded $23,000 in club and POD funding in academic year Awarded $150,000 in travel grants in academic year Will begin awarding money to graduate students via GPSC’s new research grant program in academic year

+ Major Events International Student Pickup Graduate Orientation Student Showcase Graduate and Professional Student Appreciation (GPSA) Week Graduate Enrichment Program Social Events AND….

+ FUNDING OPPORTUNITIES How to maximize your student services fee

+ Club and POD Funding Club Funding (due 15 th of each month) Funding support for student clubs for use toward startup expenses, supplies, and organizing club events. Professional Opportunities Development Funding Awarded to graduate student groups Professional events such as conferences, seminars, meetings with professionals in students’ fields, or similar events on campus. $1500 per project

+ Research Grants Program The GPSC will begin awarding money to graduate students for research projects in academic year This year, we expect to award approximately $30,000 in research grants. Grants of up to $1000 awarded to graduate and professional students for research projects. Deadlines: First deadline September 15

+ Travel Grants Program Part 1: General Information Part 2: How to Apply Part 3: Submitting Your Application Online Part 4: Processing Your Application

+ Travel Grants: General Information Supporting UA graduate and professional students who are attending or presenting research at academic or professional conferences around the world This year, we expect to award upwards of $190,000. Grants of up to $500 Deadlines: 1 st August, October, December, February, April, & June.

+ Travel Grants: General Information

+ Travel Grants: General Information Enrolled graduate/professional student Must pay student fees Good academic standing Only 1 Travel Grant per Academic Year July 1, 2013 through June 30, 2014 ELIGIBILITY

+ Travel Grants: General Information $500 maximum, per person, per grant Three nights hotel, four days per diem Not a guaranteed funding source No guaranteed funding before/during travel RANGE OF SUPPORT

+ Travel Grants: General Information TOTAL of 6 Grant Rounds Round 1 - August 1 Round 2 - October 1 Round 3 - December 1 Round 4 - February 1 Round 5 - April 1 Round 6 - June 1 * By 5:00 PM Submission DEADLINES

+ Travel Grants: General Information A Travel Grant application can only be submitted for travel that will begin no later than six months after OR one month prior to the travel grant deadline. For Example: October 1, 2013 Apply from September 1, 2013-March 31, 2014 Eligible Travel Dates

+ Travel Grants: General Information Application Rounds

+ Travel Grants: General Information Apply for a GPSC Travel Grant as soon as possible! Conference in March? Apply October December February OR April Take Away #1

+ Travel Grants: How to Apply Step 1: Travel Grant Application Step 2: Letter of Recommendation Step 3: Online Information Form 3-Step Process

+ Travel Grants: How to Apply Save the application onto your computer Follow the checklist **Please DO NOT or submit hard copies of the application materials** IMPORTANT!

+ Travel Grants: How to Apply Application Checklist  Statement  Abstract (required if you will be presenting)  Anticipated Budget  Exceptions (if applicable)  Letter of Acceptance (optional)  In addition, forward the Faculty Recommender the link to the online Letter of Recommendation: No s, No Hard Copies Please!

+ Travel Grants: How to Apply Download the “Evaluation Rubric” Travel Grant Website: Forms and Links Section Points Scheme: 1) Professional Development: 10 Points 2) Description of Work: 10 Points 3) Description of Event and Efforts to Secure Funding: 10 Points 4) Budget: 10 Points TOTAL 40 Points x 2 Evaluations = 80 Points Evaluation & Scoring

+ Travel Grants: How to Apply Review the EVALUATION RUBRIC before writing your application! Take Away Lesson #2

+ Travel Grants: Evaluation Elements 1: Professional Development 2: Description of Work 3: Description of Event and Efforts to Secure OTHER Funding 4: Budget

+ Travel Grants: Evaluation Elements “The Applicant must explain in detail how attending this conference will help his/her professional development” “Did the applicant Express the value of the proposed travel to his/her professional development?” “Did you get the sense that the applicant really thought about what he/she put into the application?” Professional Development

+ Travel Grants: Evaluation Elements “The applicant must explain the work that he or she will be presenting at the conference” “The applicant can explain his or her work by providing an abstract and/or by explaining the work in the personal statement” “If an applicant will not be presenting, the applicant should explain in detail his or her academic, professional, or research interests” Description of Work

+ Travel Grants “The applicant must describe the type of event (e.g., conference, workshop, poster sessions) he or she will be attending, and the chances the applicant will have to interact with other professionals or experts in their field.” Description of Event & Efforts to Secure Funding

+ Travel Grants: Evaluation Elements “Applicants should show that they are actively trying to get funding from as many sources as they can. A lack of effort to obtain other funding should be counted against them.” “The focus is on the applicant’s efforts to obtain funding, regardless of whether the applicant actually received other funding. In this case, the application should mention the lack or difficulty of obtaining alternative funding” Description of Event & Efforts to Secure Funding

+ Travel Grants: Evaluation Elements “I am currently applying for complementary support through the School of Anthropology’s Graduate Student Travel Scholarship Fund, in the amount of $400, to off-set out-of-pocket expenses related to this event.” **Consider both the Statement and Letter of Recommendation for efforts to secure other funding** Description of Event & Efforts to Secure Funding

+ Travel Grants: Examples **IMPORTANT NOTICE** Please do not distribute or share any information from the application samples to anyone! The authors of the applications below have graciously allowed us to use their materials for educational purposes. The GPSC would like to ensure that their privacy is respected. APPLICATION EXAMPLES

+ Travel Grants: Examples STATEMENT: Something that you want to do!

+ Travel Grants: Examples General Rule of Thumb for High Scores Is to… Provide Specific Details STATEMENT: Why you want to do it?

+ Travel Grants: Examples STATEMENT: Something you do not want to do! “ Going to a career conference in Phoenix to meet with potential employers to secure a full time employment. This conference attracts over 200 employers and is a great opportunity to network and get on site interviews with many employers.” “Attend XXX conference to interview with top schools to obtain a research job. The YY program is ranked by US news and world report and the ranking places a high weight on the success of the YY program graduates being employed.”

+ Travel Grants: Budget Hotel expenses adjusted for three nights ($60 x 3 = $180) Per diem adjusted for four days ($40 x 4 = $160) GPSC+Other+Pocket = TOTAL FUNDING ($500 + $ = $885) Total Funding = Total Budget Funding from GPSC does NOT exceed $500

+ Travel Grants: Budget Includes Meals and Incidental Expenses Reimburse for non-conference meals Incidental Expenses: Fees and tips given to baggage carriers, taxies, etc. Transportation between lodging No receipts needed for per diem expenses For per diem rates visit the GPSC Travel Grants Application page What is Per Diem?

+ Travel Grants: Evaluation Elements Ensure your budget is filled-out correctly… check it, then double check it! Take Away Lesson #3

+ Travel Grants: Evaluation Elements EXCEPTIONS

+ Travel Grants: Evaluation Elements Sharing Hotel Rooms and Other Expenses Q&A Travel Grants Instruction Videos GPSC Travel Guide Brochure Online Resources

+ Travel Grants: Evaluation Elements Use our website, brochures and videos as additional resources! Take Away Lesson #4

+ Travel Grants: Online Application Submission It’s EASY. Submit your application ONLINE.

+ Travel Grants: Processing and Award Disbursement 4-6 Weeks to Process Notification is via Can request to see Judge Comments and Scoring 2-4 Weeks for funds to go into your Bursar’s Account Common Reasons for delays Incorrect SID# Outstanding balance on your Bursar’s Account Additional requirements for International Students

+ Travel Grants: Processing and Award Disbursement Social Security Number (SSN) or Individual Tax Identification Number (ITIN) Proof of Residency *OFFICE OF STUDENT FINANCIAL AID* May be subject to either a 14% or 30% Tax withholding * International Student Programs & Services * **INTERNATIONAL STUDENTS**

+ Travel Grants: Processing and Award Disbursement Submit within 10 business days Fill out, sign and date: Expense Report Travel Authorization Waiver Form Copies of receipts are okay Submit to GPSC Office * You will be blacklisted for failure to submit a completed Travel Expense Report * Expense Reports

+ Travel Grants: Refund Policy Cannot attend the conference/event Decline the award * Contact TG Director ASAP * Expenses were less than 90% of original award Awarded $500…only spent $350 (70%)  $150 due to GPSC * Student MUST payback the difference *

+ IN SUMMARY 1) Submit your application early 2) Review the evaluation rubric 3) Double check your budget 4) Our website, brochures and videos are a resource

+ Thank You Website: Office Location: Student Union Memorial Center Room 323C Address: PO Box Student Union, Room 323 Tucson, AZ Phone: (520) Facebook: fb.com/UAGPSCfb.com/UAGPSC

+ QUESTIONS?