 Welcome to the CCCCO CB21 Training!  Our session will begin promptly at 2:00PM.  Please type questions into the Chat area. These questions with answers will be published in a FAQ as quickly as possible.  Before we begin:  Connect by phone to hear the lecture and question/answer: 1.Dial your telephone conference line: (888) Enter your pass code, which is the same as the password you used to log into this session.  PARTICIPANT CONFERENCE FEATURES: *0 - Contact the operator for assistance. *6 - Mute/unmute your individual line with a private announcement. Technical Difficulty with seeing the presentation: CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at ext 1537 or /20/20151

Janet Fulks, ASCCC Myrna Huffman, CCCCO: MIS Stephanie Low, CCCCO: Academic Affairs 8/20/20152

What this training is and is not What is the COMIS Database? What are the data uses? Why do we code courses? Basics of proper coding Resources 8/20/20153

 Correcting existing inconsistencies, particularly CB 21  CB 21 rubrics for statewide levels of courses  Collaboration of faculty, selected curriculum committee members, discipline faculty, CIOs and researchers  Other CB data elements:  CB 04 Credit Status (Credit-degree applicable, Credit-not degree applicable, Noncredit)  CB 08 Basic Skills Status  CB05Transfer Status  CB03 TOP Code (Some Revisions) 8/20/20154

 Not a directive to change curriculum.  Not a recoding for all courses.  Not a revision of the entire TOP manual.  NOT a huge process that will take a lot of time 8/20/20155

Chancellor’s Office MIS system collects student/course/enrollment data information each term Courses are coded for identification purposes  TOP code, credit status, transfer status, units, basic skills status, SAM/voc code, etc. 6

Enrollments (SX) Student Demographics (SB) Sections Courses Fin. Aid Assess. PBS VTEA Matric. Pgm. Awds. Emp. Demo. Sessions Calendar Assignments EOPS DSPS Emp. Assign. Cal- WORKs CCCCO MIS Database

Mandated Reporting  Accountability Reporting (ARCC, ARCC supplemental, etc)  Career Technical Education (CTE)  Perkins Core Indicator Reports  Perkins Allocations  Justification & Funding  Matriculation  EOPS  DSPS  BOGW Administrative Funding Other Reporting 8 Federal  Integrated Postsecondary Education Data System (IPEDS) Reporting CCC Data Mart Annual Staffing Report * Chancellor’s Office MIS Data Research Questions Legislative Analyst Office Department of Finance California Postsecondary Education Commission California Student Aid Commission Public Policy Institute UC/CSU Legislature – Committees and individual members Community College Organizations Newspapers Labor Unions Data Matches Transfer to UC/CSU/NSC match Dept. of Social Services EDD/UI Match/Wage Study Accountability Reporting Justification & Funding Matriculation EOPS DSPS Career Technical Education Perkins Core Indicator Reports Perkins Allocations BOGW Administrative Funding Federal Integrated Postsecondary Education Data System (IPEDS) Reporting CCC Data Mart Annual Staffing Report *CCCCO -Management Information Systems (MIS)

General Overview –  Curriculum represents the vehicle of our work.  Course data is used in ALL accountability reporting at the State Chancellor’s Office.  The course coding and data are not locked away.  They are public information, mandated and used as the vital statistics to report on our work, the students’ outcomes, and the effectiveness of our institutions. 8/20/20159

 Every course is described or defined by 24 course basic data elements (CB)  Some examples:  Course title (CB 02)  TOP code (CB 03)  Credit status (CB 04)  Credit – degree applicable  Credit – not degree applicable  Noncredit  Transfer status (CB 05)  Basic skills status (CB 08)  Course Prior to Transfer Level (CB21)  Noncredit Category (CB22) 8/20/201510

 Who determines the CB coding for your curriculum?  It should be the discipline expert in conjunction with the curriculum committee.  Who inputs the coding?  It can be anyone but they must not decide the coding. 8/20/201511

 TOP code (CB 03)  Credit status (CB 04)  Credit – degree applicable  Credit – not degree applicable  Noncredit  Transfer status (CB 05)  Basic skills status (CB 08)  Course Prior to Transfer Level (CB21)  Noncredit Category (CB22) 8/20/201512

 CB21 is used to track student progress through sequential courses leading to transferable math and English  For English, writing, ESL, reading courses in a sequence prior to transferable English,  CB 21 is coded per the rubric – whether noncredit and credit, degree- applicable and non-degree-applicable  For math courses in a sequence prior to a transferable math course  CB 21 is coded per the rubric - noncredit and credit, degree-applicable and non-degree-applicable  NOT used for:  non-sequential courses such as study skills, Citizenship, or math anxiety  transferable courses that are college level and not in a sequence equal to or beyond the first level of transferable English or math

 Only courses with a TOP code listed in the coding instructions can have a value of A through H. All other courses must have a value of Y.  Except for courses with a TOP code of , , or , transferable credit courses must have a code of Y.  Noncredit courses with a TOP code listed in the coding instructions will have a code of Y if they are not basic skills.  8/20/201514

 Developed by over 350 faculty  National scan of descriptions  Research on Background Material  Vetting responses from 300  Shared with professional groups (CATESOL, ECCTYC, CMC 3, CRLA  Officially adopted by all 110 colleges April 2009  Current comments indicate ease of coding  FAQ sheet for common questions 8/20/201515

 The rubrics describe coding for basic skills levels.  The level descriptions ARE NOT comprehensive.  The rubrics ARE NOT the final authority. They are a referential guide.  Each local college may code the basic skills courses appropriate to their curriculum and program descriptions.  This is a local decision and local process.

Student Success Conference DisciplineCreditNoncreditLikely bridge to credit MathFour levels CB 21 A, B, C, D Six levels CB 21 A, B, C, D, E, F Levels C & D EnglishFour levels CB 21 A, B, C, D Seven levels CB 21 A, B, C, D, E, F, G Level B or C ReadingFour levels CB 21 A, B, C, D Five levels CB 21 A, B, C, D, E Level A or B ESL6 levels ESL Reading CB 21 A, B, C, D, E, F 8 levels ESL Integrated CB 21 A,B,C,D,E, F, G, H Includes vocational and Cultural skills Most noncredit end 2 levels prior to English 1 A at Level B 6 levels ESL Writing CB 21 A, B, C, D, E, F 6 levels ESL Speaking & Listening CB 21 A, B, C, D, E, F

 Taxonomy of Program (TOP) codes categorize programs at the California community colleges.  = general biology  = mathematics  = English  This program classification is then translated into federal program codes for national reporting. 8/20/201518

 TOP codes and titles serve a variety of purposes at the state level. For example, they are used in:  Inventory of Approved Programs;  Management Information Systems (MIS) database  to collect and report information on student awards;  to collect and report information on enrollment and Full Time Equivalent Students (FTES); and,  in Vocational Education accountability reports on program completions and course success in particular types of vocational programs. 8/20/201519

 There are also some state purposes for which only the first two digits of the Taxonomy, the most general level of classification, are used. For example:  In reports on staffing, the teaching assignment of each classroom faculty member is characterized by the two-digit TOP discipline of most of the courses he or she teaches.  In budget reports, spending on instructional programs is broken down by two-digit TOP discipline.  In facilities planning, assignable square feet for laboratories varies according to the TOP discipline. 8/20/201520

Deleted T.O.P. codesNew T.O.P. Code or Existing Codes – Writing – Reading Skills Development – Reading Skills, College Level – English (writing) – Reading – Career Technical Computational Skills – Pre-Algebra (Basic Math/Arithmetic) – Elementary Algebra – Mathematics, General – Mathematics Skills – Communication Skills – Speech Communication or – Learning Skills, Speech Impaired or Other appropriate T.O.P. codes – ESL–Intermediate – ESL–Advanced – ESL–Elementary – ESL–Degree-applicable – ESL Writing – ESL Reading – ESL Speaking/Listening – ESL Integrated – ESL Civics – ESL Integrated or – Citizenship 8/20/201521

 Involve adequate curriculum experts  Check TOP codes then other codes CB 04, 05, 08  Target English 1A and transferable math and look at levels prior to these  Consider prerequisites as a way to determine sequential levels (for courses that are equivalent such as geometry etc.)  Remember the graduation requirements changed this fall  Use the rubrics to show levels and progress comparable across institutions  Courses don’t need to perfectly match all descriptors but should essentially match a level  You can have more than one course on a level  Don’t create levels to show improvement  Beware of the ladder length 8/20/2015

 Credit – start with the transfer course and work down  Noncredit – start with the lowest course and work up towards transfer  Include noncredit courses*  Check CB 22 coding  Identify linkages between credit and noncredit to show progress from noncredit toward credit and transfer  *ABE and ASE noncredit courses will be clarified later in the Spring 8/20/2015

 New TOP codes for ESL Writing ( ), ESL Reading ( ), ESL Listening and Speaking ( ), ESL Integrated ( )  The above TOP codes, even if transferable, are CB 21 coded  ESL integrated  life skills and vocational columns are experimental use other columns for core content  developed by noncredit faculty; can be used for credit; comparable to levels of discrete courses  Movement from integrated to discrete courses counted; or discrete courses to integrate. Movement between ESL reading4 and ESL writing 3 – not counted  VESL courses can use left column on ESL integrated rubric (4931)  Citizenship and ESL Civics ( ) 8/20/201524

 Consider student success:  Colleges with more levels or fewer levels  The longer the ladder the fewer complete  Research indicates too many steps are a barrier to progress  There are TIPPING POINTS  Stimulate discussions about basic skills and degree- applicable courses appropriate to your college vision, mission and culture 8/20/2015

 Levels must mean the same thing across colleges  Student movement between colleges does not preclude you from getting credit for success elsewhere…  …provided your neighbor is coding properly and uniformly as well  Noncredit - perfect solution for 30 unit limit on basic skills in Title 5…  be cognizant of where the noncredit ladder “ties in” with credit  Progression into credit levels also shows progress 8/20/2015

 Everything will be automatically change backwards into history  Submissions will be monitored through new TOP codes, if you do not recode – the system will identify an error  The SYSTEM will benefit  The STUDENTS will benefit  YOU will benefit with the ability to demonstrate student progress 8/20/2015

CB21COURSE-PRIOR-TO-TRANSFER- LEVELX(01) This element indicates course level status for: ESL, writing, reading and mathematics courses. CODINGMEANING Y=Not applicable. A=One level below transfer. B=Two levels below transfer. C=Three levels below transfer. D=Four levels below transfer. E=Five levels below transfer. F=Six levels below transfer. G=Seven levels below transfer. H=Eight levels below transfer. 8/20/2015

 Only courses with a TOP code listed in the coding instructions can have a value of A through H. All other courses will have a value of Y.  Credit courses with a TOP code listed in the coding instructions will have a code of Y if they are transferable.  Noncredit courses with a TOP code listed in the coding instructions will have a code of Y if they are not basic skills.  The rubrics for coding CB21 can be found at 8/20/2015

 The results of your work will provide new clarity to this data element  System Office/ASCCC will promote workshops on the new meanings and how to use the rubric  Subsequent MIS submissions will be superior  Success Rates should reflect accurately and uniformly 8/20/2015

 Data Element Dictionary » Chancellor's Office » Divisions » Tech. Research & Info. » MIS » Data Element Dictionary (right links)Data Element Dictionary  T.O.P. Manual – » Chancellor's Office » Divisions » Academic Affairs » Taxonomy of Programs (TOP), 6th Edition (left links)Taxonomy of Programs (TOP), 6th Edition  CB 21 coding – 8/20/201534

 QUESTIONS  Janet Fulks  Stephanie Low  Myrna Huffman 8/20/201535