DTEK TALENT MANAGEMENT SYSTEM DTEK is the largest privately-owned vertically-integrated energy company in Ukraine, with efficient enterprises that mine and prepare coal as well as operate on electrical power generation and supply markets. More about DTEK here

System description LMS WebTutor HTML+CSS3 JavaScript, jQuery, jQuery UI Ajax Using OOP for Frontend development Databases MS SQL (before XML) Integration with SAP and Active Directory Technology for portal development Adobe Captivate 5 CourseLab HTML+CSS3+JavaScript Adobe Flash Action Script 3 Technology for e-courses development Talent management system factsheet In the beginning of 2010 in DTEK was started e-learning. The LMS had several courses and annual staff performance assessment module with users at all. One of the strategy goals of Company is Talent Development. That’s because we during next 4 years extended system capabilities significantly. We combine all developed modules into the Talent Management System. Talent management process consists of next steps: For today in DTEK works more than employees. We strive to give all of them access to our system and ability to develop with its help. Year of implementation Implementation period - 4 month Number of registered users – Number of active users – 7000 Daily portal traffic unique users DAU/MAU – 0,1-0,16 Number of completed e-courses In more than e-courses was completed Number of subsidiaries in system - 70 (from all over Ukraine) SearchDevelopmentAssessmentPromotion Main page of Corporate learning portal

Users profiles Talent Management Systems modules Assessment Talents of DTEK Data aggregation tools All HR information about every person who works in DTEK stored in their profile. That’s data are basics for searching and promotion of talent. Therefore we need to have more accurate and full information as possible. T&D Additional tools Staff performance assessment Staff testing Assessment centers Individual development plans Onboarding Trainings Corporate MBA e-Learning Trainings for trainers Promotion & Career opportunities ТОП-50 and Personnel reserve Talent search system Career paths Reports “Subordinates development” category for managers Users dashboard and ToDo list Talent search system Test-expert system Booking auditoriums at Corporate University Create/edit of learning events Integration with external systems, authentication, forums, library etc.

E-Learning Self developed e-course SCORM player HTML5+CSS3+JS; Evaluate e-courses quality system based on feedbacks from users and internal clients; Reports. Free courses which opens for all users; Courses included in users development plans; Onboarding courses for new employees; Courses for blended learning; E-courses for working specialties. e-Learning courses categories Courses to learn business-processes at DTEK (16) Software simulations (6)Soft skills courses(8) Number of completed e-courses by year Self developed Bought with LMS Developed

Self-created e-courses example Introduction of coal-mining Basics of energy I wasn’t a designer of this courses. It’s only example of our teamwork result. See detailed

Annual staff performance assessment One of the basics HR process More than 5000 participants in 2014 and forms More than 100 HR managers Module description Assessment procedures list; Competence assessment form; Performance assessment form; KPI planning form; Individual development plan form; Personnel reserve nomination tool; KPI delegating for subordinates; Multilevel access for different roles; Reports; Notifications; Admin panel for HR managers. Developed Competence assessment form One of reports Performance assessment form KPI delegating

Onboarding Onboarding include: Excursions to coal mine or power plant; Meeting with Company Top-management; 6 e-courses that teach about DTEK Company and internal business processes Module description Onboarding automated appointment; Booking place on excursion; Manage onboarding events admin panel; Reports; Notifications and alerts; Feedbacks from employees. Developed Onboarding module new employees personal page Excursion booking pop-up window Report

Trainings DTEK T&D department has different types of training: Competence learning; Professional skills learning; Trainings for trainers; Special learning projects. For every type of training we create admin panel. They are all created by using the same template. Module description Users page for booking places on training; Manage trainings page; Automated schedule for trainers; Trainings planning section. Trainings count based on IDP information; Notifications and alerts for employees, their bosses and HR managers; Reports. Developed Trainings planning section Users page for booking places on training Manage trainings page

ТОP-50 program and Career plans development Main goal of program is developing of successors for key positions in Company. Module description Manage successors section; Manage mentors and curators section; Manage key positions section; Manage assessment center section; Different access for curators, mentors and successors; Career map section; Reports. Developed Career map section TOP-50 main page Career map edit pop-up window

Individual development plans (IDP) IDP is basis for personnel development for current year IDP creates during annual staff performance assessment period TOP-50 program participants creates additional extended IDPs. Module description IDP form; Extended IDP form; Reports. Developed Report Schedule of meetings with mentor on page of extended IDP Extended IDP

Corporate MBA Corporate MBA program includes 7 modules. All participants learns during 2 years. In this program can take a part only managers from TOP-50 program or Personnel reserve Module description Personal page for home task; Participant personal page with assessments; Доступ к сводной ведомости для кураторов Section for trainers; Additional sections with schedule, module materials, list of peers, forum; Notifications and alerts. Developed MBA program main page Program participant personal page with modules assessment Module assessment

Search of internal candidates for open vacancies system One of the key Talent Management System goal is timely promotion of talent employees for open vacancies. To realize this goal was developed section that help to find candidates among participants of TOP-50 and personal reserve programs for open vacancies. Search algorithm analyze personal data (e.g. key skills, professional experience, education, assessment etc.) and generates list of candidates. For today we use beta version of this module. Module description Section of manage requests on candidates on open positions; Request form; Candidates search engine; Candidates approval workflow ; Notifications and alerts. Developed List of open vacancies Search results with approval fields

Staff testing For testing we’ve created Test-expert system. It is include: Question categories creating tool; Manage of category moderators; Question creating/editing tool; In the near future we expect that system become main testing tool for working specialties. Module description Self created player for quizzes; Questions create/edit/approve admin section; Categories manage section; Experts dashboard (now developing) Developed Question creating form Quiz player window Categories manage section

Section for managers “Subordinates development” Every manager in DTEK have access to section “Subordinates development”. In this section aggregate information about all subordinates. This information includes data of assessment, learning and testing. Managers can make notes about subordinates behavior and development in Competence Diary. Also section includes links to reports, books and other additional information needed for quality development of subordinates. Section description List of subordinates; Competence diary. Pop-up window with personal full information Developed Competence Diary Links to reports and additional information List of subordinates

Users profile and ToDo list Every user have personal profile that includes such sections as CV, assessment information, learning activity, requests etc. Also profile includes ToDo list that consists all tasks which user need to complete: New home tasks; Trainings; Not filled assessment forms; Active courses and tests. Module description Personal profile page; Manage CV section; Manage key skills section like in LinkedIn; New ToDo list tasks indicators on web page header. Developed Links to reports and additional information ToDo list Manage key skills section

Additional sections Employees development map; Booking auditoriums in corporate university; Section of create/edit learning events; Events calendar; Books and documents library; Internal trainers forum. Developed

Thanks! Brazhenko Alexandr