How Architects and Engineers Get Business with the State June 3, 2015

Design and Construction Project Management Energy Performance Contracting We serve a number of major state agencies: - Community & Technical Colleges - 34 campuses - Department of Corrections - Department of Ecology - Department of Enterprise Services - Department of Social and Health Services - Department of Veterans Affairs - Washington State Patrol - Department of Enterprise Services - Approximately 20 additional small agencies DES/Engineering and Architectural Services

Workload for the Biennium is expected to be: Between $500 and $900 million in capital funded projects In addition, locally-funded projects Approximately 300 – 400 projects Capital Budget not yet finalized Volume of Work

A/E Reference file: Total project fees $150,000 or below Advertised Total project fees greater than $150,000 Local On-Call/Campus A/E’s Hiring Design Firms Selection Options

Central electronic file of design firms submitted on Modified Federal Form 330 Used by DES and other government organizations Hiring Design Firms Reference File

Factors used to select potential candidate firms include: - Geographic Proximity (County) - Type of firm/services - Specific project type Hiring Design Firms Reference File

Example: Project Gym Renovation at South Puget Sound Community College Project Location:Thurston (code 34) Professional Firm Type:Architect (code A01) Specialty & Experience: Education Facilities (code A029) and/or Gyms (code A030) Hiring Design Firms Reference File

Typical scoring criteria: - Qualifications of Key Personnel - Relevant Experience - Previous Performance - Project Approach Hiring Design Firms Reference File

Selection Panel - DES Project Manager - Client Agency Representative - 3rd Member Chosen by PM & Client Hiring Design Firms Reference File

Project design fees greater than $150,000 Advertisement contains Phase 1 SOQ submittal requirements and scoring criteria. Pre-submittal Conference Phase 2: Shortlisted (typically 3) firms interviewed Hiring Design Firms Advertised Selections

Selection Panel – 5 members - DES Project Manager, Chair - DES Panel Member #2 (Another DES PM) - Client Agency Member #1 - Client Agency Member #2 - Private Sector Architect or Engineer – not competing for the work Hiring Design Firms Advertised Selections

Apply for the A/E Reference file Watch for advertisements on website & DJC Attend the pre-submittal conference Talk to the DES Project Manager Talk to the Client Agencies Sign up to be a private sector panel member Hiring Design Firms Helpful Hints

Pay attention to the selection criteria Be concise in your submittal Avoid including irrelevant information in the submittal Pay attention to administrative details – Maximum number of pages, submittal deadline, location, etc. Hiring Design Firms Helpful Hints (cont.)

Outreach and Inclusion Plans for small businesses, veteran businesses, and MWBE’s Approach for reaching out to, and utilizing diverse business enterprises. Work with the Office of Minority and Women Business Enterprises, and DVA (vets). Outcomes of your outreach efforts on previous projects. Work in mentoring other firms. Hiring Design Firms

DES Website: Construction and Public Works Projects Advertised for Consultant Selection EASCurrentProjects.aspx Join the Architect/Engineer Reference File Pool EASReferenceFile.aspx Upcoming Projects List EASUpcomingProjects.aspx Resource Info for A/Es

Contact Dwayne Harkness & Nancy Deakins Thank You Questions?