How to Prepare for State Architect & Engineering Services and Upcoming Construction Projects How Architects and Engineers Get Business with the State May 22, 2014

Design and Construction Project Management Energy Performance Contracting We serve a number of major state agencies: - Community & Technical Colleges - 34 campuses - Department of Corrections - Department of Social and Health Services - Department of Veterans Affairs - Washington State Patrol - Department of Enterprise Services - Approximately 20 additional small agencies Engineering and Architectural Services

Workload for the Biennium is expected to be: More than $500 million in work Approximately 300 projects Capital Budget not yet finalized Volume of Work

Reference file: Fees $150,000 or below Advertised Fees greater than $150,000 On-Call/Campus Architects Hiring Design Firms Selection Options

Central electronic file of design firms submitted on Modified Federal Form 330 Used by DES and other government organizations Hiring Design Firms Reference File

Factors used to select potential candidate firms: Geographic Proximity (County) Type of firm Specific type of project Hiring Design Firms Reference File

Example: Project Gym Renovation at South Puget Sound Community College County :Thurston code 34 Discipline :Architect code 01 Type of project: Education Facilities code 029 and/or Gyms code 030 Hiring Design Firms Reference File

Typical scoring criteria: Qualifications of Key Personnel Relevant Experience Previous Performance Hiring Design Firms Reference File

Selection Panel DES Project Manager Client Agency Representative 3rd Member Chosen by PM & Client Hiring Design Firms Reference File

Design fees greater than $150,000 Advertisement contains submittal requirements and Phase 1 scoring requirements. Presubmittal conference Shortlisted (typically 3) firms interviewed Hiring Design Firms Advertised Selections

Selection Panel – 5 Person selection panel DES Project Manager DES Panel Member #2 (Another DES PM) Client Agency Member #1 Client Agency Member #2 Private Sector Architect or Engineer – not competing for the work Hiring Design Firms Advertised Selections

Apply for the A/E Reference file Watch for advertisements on website & DJC Attend the pre-submittal conference Talk to the DES Project Manager Talk to the Client Agencies Sign up to be a private sector panel member Hiring Design Firms Helpful Hints

Pay attention to the selection criteria Be concise in your submittal Avoid including irrelevant information in the submittal Pay attention to administrative details – Maximum number of pages, submittal deadline, location etc Hiring Design Firms Helpful Hints (cont.)

Outreach and Inclusion Plans for new businesses, small businesses, veteran businesses, and MWBE’s Approach for reaching out to, and utilizing diverse business enterprises. Work with the Office of Minority and Women Business Enterprises. Outcomes of your outreach efforts on previous projects. Work in mentoring other firms. Hiring Design Firms

DES Website: Construction and Public Works Projects Advertised for Consultant Selection EASCurrentProjects.aspx Join the Architect/Engineer Reference File Pool EASReferenceFile.aspx Upcoming Projects List EASUpcomingProjects.aspx Resource Info for A/Es

Contact Dwayne Harkness & Nancy Deakins Thank You Questions?