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September 10, 2009 Kick-off Event

 Messages from Department Sponsors  Business Overview and Scope  Project Team  Project Schedule  Project Information  Post Implementation Support  Q+A 3

 Teri Grieb, Director of Administration for Research, Office of Research  Steve Kunkel, Senior Associate Dean of Research  Judy Nowack, Associate Vice President for Research  Stephen Forrest, Vice President for Research 4

 Jessica Durkin, Manager, University Committee on Use and Care of Animals  Anitha Chennat, Manager, Unit for Laboratory Animal Management 5

 Monitor and track timelines for review and approval to increase efficiency  Track the data from the different interactions we have with Principal Investigators  Allow us to use existing systems at the University  Create our application based on our Principal Investigator needs and our regulatory needs 6

 Animal Ordering ◦ Principal Investigators and labs will be able to place their orders for animals on-line ◦ Track orders and delivery  Manage Animal Census ◦ Maintain animal numbers by species, by room, by building ◦ Principal Investigators and labs will be able to track their cages on a real-time basis  Billing and Invoicing ◦ Principal Investigators will be able to access monthly ULAM invoices for animal orders, per diem and technical services ◦ Upload ULAM invoice data into Mpathways/General Ledger 7

 Cost Accounting ◦ Maintain cost data by cost center/species ◦ Review expense data ◦ Review and set-up of recharge rates for  Per Diem  Technical services  Enhanced reporting capability  In house support of work tool 8

 Minimize administrative burden on faculty and staff who prepare, review, and approve applications.  Provide necessary protocol and animal management data for investigator, unit, and institutional management, serving as the single source for protocol and animal management data.  Maintain a balance between minimum requirements needed to submit a protocol and desire for more institutional data. 9

 Maintain a balance between unit flexibility and institutional consistency with ease of use being the prevailing criterion.  Maintain compatibility with existing institutional systems.  Maintain a high level of sensitivity to the need to balance transparency of information against the need for the safety and security of investigators. 10

 Charge  Meeting Frequency 11

 Charge  Meeting Frequency  Committee Members 12

Team Member Jerry SpeersITS Project Manager Lois BrakoRegulatory Affairs, OVPR Sherry CogswellUniversity Audits Bob DyskoLaboratory Animal Medicine Melissa DysonLaboratory Animal Medicine TBDNon-Medical School Researcher TBDMedical School Associate Howard RushLaboratory Animal Medicine Patricia WardRegulatory Affairs, UMHS Steering Committee 13

 Charge  Meeting Frequency  Committee Members 14

ITS TeamUCUCA TeamULAM Team Jerry Speers – Project Manager Jessica Durkin – UCUCA Manager Anitha Chennat– ULAM Manager Camille Cooper – Sr. Business Systems Analyst Millard Elder – MSIS Business Systems Analyst Jan Marten – Business Systems Analyst/Performance Support Analyst Julie Laundree – UCUCA Office Manager Caleb Smith - Business Systems Analyst Elise Stempky - Sr. Business Systems Analyst Working Group 15

 Vendor Demonstration – Q4, 2009  Phase 1 UCUCA ◦ Initial Prototype available– Q4, 2009 ◦ Begin User Testing and Training – Q2, 2010 ◦ Go Live – Q3, 2010  Phase 2 ULAM ◦ Go Live Q3, 2011 Q=calendar year quarter 16

 Where to find Project updates on eRAM 

 Production Support  Enhancement Requests  Communication  Help and Training  Sandbox 18

Questions? 19