Cataloging 03: Importing Vendor MARC Records This year brings changes, so please read and update your habits!

Download Your MARC Records Create a folder in your G drive for MARC Records. When you download the records from an or from a website, they go into your Downloads folder. They usually end in.001 or.mrc. You can rename the file as long as you don’t change the file extension (.001 or.mrc). You can rename the file something like Capstone mrc to show the vendor and date if you want to. Once you import the file, you may want to move it to your G drive in case there is some issue with the records later. (Your Follett files will always be in your Titlewave account, so you don’t have to save those.) It’s probably a good idea to delete them from your Downloads folder or drag and drop them to your G drive so they don’t clutter your Downloads folder.

Set Up Screen As Shown Never Assign Next barcode. Assigning Copy Information is different now: Click Update and set Call number pattern for ebooks and reference, etc. Set Vendor and Funding Source. Click Based on Call Number, not set to Regular. You can select a list, such as New Books if you want. Check the other boxes. Then Choose File, Preview.

Open Preview and Check: Do you see any problems? If so, you can click Edit title and fix it there. If something went wrong in preview, try to fix it before you go back and import. If you don’t know what to do, call your cataloger. If your preview says 0 errors, go ahead and Import. Did you remember to put the vendor and funding source in?

If your preview shows a lot of duplicates Stop and call your cataloger! We may want to call the vendor to get some replacement records first!

After Importing Examine records and check for the following: Is the icon showing the correct material type: book for a book, e for ebook, disc for recorded CD or DVD, etc.? If not, fix that in MARC view under the first drop down arrow. Is the call number prefix correct? If not, fix it now based on the Call Number Handbook. Let the cataloger know if the vendor made an error. If the vendor did not follow specs, the vendor should correct the MARC record and resend them and you can replace the records to avoid doing all the work yourself. Round up the price to account for extra processing costs and make it unnecessary to have lots of loose coins on hand in case of lost books and to make up for increased costs when replacing books. Check for oddities in records: the record you bought is for an ebook, but the record shows number of pages and size in dimensions for a book, etc.

Add to Categories for Inventory Go into Catalog Click tab for Categories You should have a Category for every Dewey range we inventory: NEW , NEW FIC, E, REF, PRO, SPA, eBOOK, Audiobooks, etc. Scan the books into the categories before you shelve them.