Portal User Group Meeting April 29, 2010

Agenda Welcome Accessibility Committee Updates & Reminders DSF.Net Portal Upgrade LMS Demonstration Open Discussion DSF.Net Demonstration (Optional)

Accessibility Committee Update

Updates & Reminders

Classic DSF Reminder – Expiration Dates Folders can be set to automatically unpublish content on a specified date Folders should be set with this feature off unless the folder is using browse page with dates We have been finding some folders with the Effective Date feature activated, so content is expiring Use Custom Webpages (2448) settings when creating a new folder System sends an three days before it is unpublished. Adminstrators should check them when they come in

Content Notice

Folder Settings

Reminders – Upgrading to IE 8 Classic DSF System Admins should NOT upgrade to Internet Explorer 8 (IE 8) IE 8 causes some errors within the Editor DOIT has not yet pushed out IE 8, and IE 8 is not standard State of Connecticut software

New Guideline – State Holidays We have received complaints from the public that they did not know an agency was closed due to state holiday or furlough day To remedy this issue we recommend agencies add a link to the full state holiday’s on their Contact Us page Also, if you utilize a calendar on your site, all the holiday’s and furlough days should be listed if your offices will be closed If you are a direct service agency you may also want to consider a notice on your home page for the week prior to the holiday or furlough

Request for Service (RFS) Reminder All requests and problems are reviewed and tracked at an agency level To assist us, please make sure you fill out the portal request form when you need something from us If you have a problem that needs immediate assistance, please call the help desk at They will track us down 24/7 for problems

V3 Template Update 39 sites are now on the V3 template 19 Sites are in progress We’d like to move all agencies to the new template. If you are ready to work with us please fill out request form at a=3371&Q=416040

Visitor Statistics WebTrends is still running All data analyzed will be kept and available to Agencies for the foreseeable future We’ll change over to Google Analytics when the privacy policy is updated and approved

Privacy Policy Google Analytics uses persistent cookies, which violate the current Privacy Policy We started to review the Privacy Policy to address this issue We realized it needed more work, so the entire policy is being re-written We expect to submit the new Policy for approval in May

Social Media Policy DOIT is working on a new Social Media Policy for: Agencies creating a Social Media presence How should employees interact with these sites Once a draft is ready, we will start a small working group to review it If you are considering a social media presence, feel free to contact us to discuss this Policy

Form Vulnerabilities – Security Issues From May 14, 2008 Portal User Group Meeting Security Issues Scrubbing Forms Input Denial of Service Protection Mechanisms Malicious Injection Data Validation

Form Vulnerabilities – Security Issues If user-supplied data is not sufficiently sanitized, local and remote users may be able to execute arbitrary commands on the HTTP server with the privileges of the httpd daemon. They may then be able to compromise the HTTP server and under certain configurations gain privileged access.

Form Vulnerabilities – Security Issues Malicious HTML Tags Embedded in Client Web Requests A web site may inadvertently include malicious HTML tags or script in a dynamically generated page based on unvalidated input from untrustworthy sources. This can be a problem when input is not validated to prevent malicious HTML from being presented to the user.

Form Data Collection If you have a form collecting data to a file or database, the sensitivity of the data should be reviewed DOIT is working on a data classification Our basic website hosting are not intended to house sensitive data Dir.ct.gov or similar sites Non-Portal sites Those servers do not have the proper protection for data at rest More information will be sent out when we have a remediation strategy

DSF.Net Portal Upgrade

DSF.Net Project Update Behind schedule due to permission issues found with system We are back on track and recently set a new baseline for the project

DSF.Net Project Schedule October 30 Cimbrian delivered build for system testing Nov 5 – Nov 30 PMG performed extensive system testing Nov 5 – April 12 CT Developers fixed issues found during system testing April 15 – April 30 PMG will perform 2 nd round of system testing April 15 – May 24 CT Developers will fix issues found during system testing June 14 – June 18 - User Acceptance Testing will be performed July 23, 2010 – Start migrations to the new system

DSF.Net Upgrade Process To get in the upgrade queue, agencies need to fill out the online form at We currently have 26 Sites in the queue We will be migrating 4 pilot sites to the new system first. The sites are Department of information Technology (DOIT), Charter Oak Health Care (DSS), Teen Driving (DMV) and OPAPD Once they are complete and we’ve streamlined the process, we will be begin with the sites in the queue

DSF.Net Upgrade Process (cont) Majority of process will be automated. Areas that will require input from agencies include roles and permissions, eAlert topics, Workflow groups, and folder and subfolder permissions We have decided not to move public users into the new system. We’ll have to send s out to them that they need to re- register Agency url will change to Old url will redirect to the new site

DSF.Net Upgrade Preparations Web File Manager housekeeping Please review your file manager and delete any files that are no longer needed Make sure internal links are relative not absolute Rename page titles with over 50 characters Remove the '&' symbol from page titles Verify there are no duplicate page names Remove the PM=1 from any link on the site

DSF.Net Training Learning Management System (LMS) will be primary mode of training The system is available online, inside the state network Demo of LMS

Open Discussion

DSF.Net Demo Administration and Presentation sites Create a new page Add content Add page to navigation Put through workflow Approve page Review presentation site