Occupational Health and Safety Program Safety Responsibilities of Supervisors

Management Responsibility for Safety Facility Manager Safety is the responsibility of the facility manager with authority delegated to specific employees.

Management Responsibility for Safety Facility Manager Managers have full authority and responsibility for safety in the facility or facilities under his/her jurisdiction.

Management Responsibility for Safety Supervisors Supervisors are responsible for the safety of the employees under their supervision. This includes all machines and equipment used by employees.

Safety Program At a minimum, management is responsible for the following Safety Program elements: Safe and healthful working conditions. Reduction of preventable injuries, accidents, collisions, and liabilities. Maintaining full compliance with all safety standards and procedures.

Safety Program Correction of deficiencies noted in facilities, work procedures, employee job knowledge or attitudes that could affect safety. Documentation of conferences with employees who fail to follow a safety standard. Consistency in enforcement of safety standards.

Safety Program Provision of prompt recognition to employees who follow safety standards. Ensuring that employees are fully trained for each task she/he is assigned and ensuring he/she is familiar with safety standards and policies. Halting immediately all operations/activities that are imminently dangerous.

Safety Program Removing employees from jobs when they are not wearing or using the prescribed personal protective equipment. Inspecting all tools and machinery at frequent intervals and maintaining them in a safe and serviceable condition. Conducting and documenting safety inspections of work areas.

Safety Program Ensuring that only trained employees are permitted to operate mechanical and electrical equipment. Reporting and documenting all work related accidents using proper state and federal procedures. Maintaining continuous on the job safety training.

Safety Program Ensuring that all safety devices and equipment are properly maintained, employees know how to use the equipment, know the equipments’ limitations, and when/why/and how to use them. Ensuring that all areas designed as dangerous are labeled with the appropriate tag or sign.

Safety Program Ensuring that safety considerations are incorporated into all job instructions.

Bloodborne Pathogen Control Program OSHA has standards on Bloodborne pathogens. Covers those body fluids and situations that occur in an office, administrative, and/or maintenance environment. Includes cleanup procedures to protect employees and maintain within the standards. Guidance includes how to coordinate with Workers’ Compensation when employees make, or have potential contact, with blood and body fluids.

Bloodborne Pathogen Program All facilities are to have a BBP Plan and a spill kit available. Contractors are responsible for their BBP Program.

Accident Reporting-OSHA Every work related or work place injury, regardless of its severity, must be reported immediately by the employee to his/her supervisor. In the event of a fatality or hospitalization of 3 or more employees, the location manager is to notify Kentucky OSHA and Cabinet Safety Coordinator.

Accident Reporting-Workers Compensation Procedures-  Supervisor collects all pertinent information.  Supervisor enters the First Report of Injury Form for Workers’ Compensation.  Copies of the report will be sent to the employee’s agency for documentation.

Accident Reporting-Cabinet Accident Report Procedures-  Report must be submitted within 3 days.  Must be completed and submitted even if the employee does not seek medical attention.  Report will be reviewed by Safety Coordinator for follow-up.  Copy is sent to the Safety Coordinator.

Accident Documentation-Federal Procedures-  OSHA 300 Log records the details of accidents.  OSHA 300A is a summary of all work related injuries and illness from Form 300.  Summary is posted February 1 to April 30 of the year following the year covered by the OSHA Log 300. Even if there are no accidents.  Copy Sent to Safety Coordinator.

Safety Documentation  Emergency Action Plan  Employee Safety Training Record  Bio-Hazard Kit inspections  First Aid Kit inspections  Exit Sign and Emergency Lights inspections  Fire Extinguisher inspection  Emergency Drills-Fire, earthquake, tornado, lockdown

Safety Documentation  Emergency Eyewash Activation Test  Equipment Maintenance Records  Hazardous Materials Inventory  Lockout/Tagout Procedures  Monthly Inspections of Classrooms and Labs  Semi-Annual Safety Inspection Checklist  Student Statement of Safety Instruction  Tornado Survey Checklist  Used Motor Oil Recovery and Disposal

First Aid Kits  Readily available.  Inspected monthly with documentation.  Re-supplied as needed.  Employees trained in first aid.  Bio-hazard kit or supplies.

First Aid Kits Supplies in Offices and Facilities 29 CFR Appendix A of the OSHA Standards lists first aid supplies for small work sites. When larger areas and/or more individuals are involved, additional kits or quantities of supplies should be included in the kits.

Electrical Safety Adapters Cord Connections Flexible Cords Damaged cords and electrical equipment Distance between combustible storage and items and electrical outlets, plugs, etc.

Electrical Safety Electrical panels and panel covers. Electrical panels and panel covers. Missing third tip grounding prong. Missing third tip grounding prong. Equipment with frayed or damaged power cords. Equipment with frayed or damaged power cords. GFCI within 6 feet of water source. GFCI within 6 feet of water source. Missing or broken outlet, box or panel covers. Missing or broken outlet, box or panel covers. Power strips. Power strips.

Fire Extinguishers Annual, six year, and 12 year maintenance. Monthly visual inspection with documentation. Documented- inspector, location, date, condition. Employees are to be trained annually in the use of fire extinguishers. Must be provided in adequate number and type.

Inspections  Fire Extinguishers-Monthly with documentation.  First Aid Kits-Inspected monthly with documentation and re-supplied as needed.  Equipment-OSHA has inspection standards for some items of equipment.

Inspections Emergency Lights *Tested monthly for 30 seconds. *Documented-Inspector, location, date, condition. Exit Signs *Tested monthly. *Documented-Inspector, location, date, condition.

Emergency Action Plan   Fire-Procedures and documented drills.   Tornado-Procedures and documented drills.   Earthquake-Procedures and documented drills.   Emergency Floor Plan-Posted in all administrative and program areas.

Health  Storage areas are to be kept free from accumulation of materials that constitute hazards from tripping, fire, explosion and/or pest harborage.  Vegetation control may be required.  All sweepings, solid or liquid wastes, refuse, and garbage removed in such a manner and as often as necessary to avoid a menace to health.

Health  Cooking equipment shall be clean to prevent the spread of food borne illness.  Trash-Disposed of properly.

Compressed Gas Cylinders Compressed gas cylinders present unique hazards. Includes mechanical and chemical hazards, identification, storage, use, and movement/transportation.

Machine Guarding Any machine part, function, or process that may cause injury must be safeguarded

Powered Industrial Trucks A mobile, power-propelled truck used to carry, push, pull, lift, stack or tier materials. [American Society of Mechanical Engineers (ASME) definition]. A mobile, power-propelled truck used to carry, push, pull, lift, stack or tier materials. [American Society of Mechanical Engineers (ASME) definition]. Excluded are vehicles used for earth moving and over-the-road hauling. Excluded are vehicles used for earth moving and over-the-road hauling. Commonly known as forklifts, pallet trucks, rider trucks, fork trucks, or lift trucks. Commonly known as forklifts, pallet trucks, rider trucks, fork trucks, or lift trucks. Can be powered through electric or combustion engines. Can be powered through electric or combustion engines.

Personal Protective Equipment  Selecting PPE for the Workplace  Protecting Employees from Workplace Hazards  Hazard Assessment  PPE Requirements  Training and Qualification  Face and Eye Protection  Head Protection  Foot and Leg Protection  Hand and Arm Protection  Hearing Protection

Thank You For You Attention Be Safe!