Managed by the International Fuel Tax Association, Inc. The Importance of Your Votes Voting Procedures IFTA ANNUAL BUSINESS MEETING JULY 15, 2009 Manchester, NH Sheila Rowen (TN) IFTA, Inc. Board of Trustees

Managed by the International Fuel Tax Association, Inc. IFTA, Inc. Articles of Incorporation – Article 12 governs – voting to amend the Bylaws IFTA, Inc. Bylaws – Article 3, Section 5 governs –Electing trustees to the Board –Voting to conduct general membership business IFTA Articles of Agreement governs voting on –Ballot submissions (Full & Short Track) – changes to the Agreement, Audit and Procedures Manuals – R1600 –Consensus Board Interpretations (CBI) –R1720 –Resolution of Expulsion – R Membership Voting

Managed by the International Fuel Tax Association, Inc. IFTA, Inc. Bylaws Provisions Quorum. –Two-thirds majority of active member jurisdictions –Quorum required to conduct business of IFTA, Inc. at a meeting of the member jurisdictions Voting Rights –General Business - each active member entitled to one vote on each matter at a meeting –Election of Trustees to the Board – each active member entitled to one vote for each trustee being elected –Active member may cast a vote by an authorized representative in person or by proxy Majority –Means a two-thirds majority of the active member jurisdictions when referring to votes of members

Managed by the International Fuel Tax Association, Inc. Majority Vote Election to the IFTA, Inc. Board of Trustees requires the candidate to receive two-thirds majority affirmative vote Any other general business of the membership requires two- thirds majority vote Two-thirds = 39 affirmative votes

Managed by the International Fuel Tax Association, Inc. Annual Meeting According to the Bylaws: –An annual meeting must be held once each year for the purpose of electing trustees to the Board and for such other business as may come before the meeting. –The annual meeting shall be held at such time and place as determined by the Board.

Managed by the International Fuel Tax Association, Inc. Conducting General Business Includes approval of the minutes of the previous Annual Business Meeting Business that will be conducted at this year’s meeting include: –Election to IFTA, Inc. Board of Trustees –Approval of the 2008 Annual Business Meeting Minutes

Managed by the International Fuel Tax Association, Inc. IFTA Articles of Agreement - Ballots Ballots Submission - by any member jurisdiction, Audit Committee, Agreement Procedures Committee, Law Enforcement Committee, Program Compliance Review Committee or the Board Short Track – submission at least 45 days before the Annual Business Meeting is preferred Full Track – 1 st comment period (45 days) must be completed and proposal for consideration submitted 45 days before the Annual Business Meeting

Managed by the International Fuel Tax Association, Inc. IFTA Articles of Agreement - Ballots Required to discuss all full track and short track proposals at the ABM Ballot sponsors may request a straw vote to see if there is support for the ballot proposal Straw vote is not binding – it’s simply a tool to determine support

Managed by the International Fuel Tax Association, Inc. Short Track Ballots - Voting Vote (affirmative or negative) must be made by member jurisdictions for continuing each short track ballot – R Affirmative vote of at least three-fourths of total member jurisdictions required for continuation of a short track ballot Three-fourths = 44 AFFIRMATIVE VOTES Less than 44 votes ballot dies

Managed by the International Fuel Tax Association, Inc. Full Track Ballots - Voting Sponsor may request the member jurisdictions to vote (affirmative or negative) to place the full track ballot on the short track ballot process – R Affirmative vote of at least three-fourths of total member jurisdictions required to place a full track ballot on the short track process Three-fourths = 44 AFFIRMATIVE VOTES Less than 44 votes ballot remains a full track ballot

Managed by the International Fuel Tax Association, Inc. Questions?