HR Associate G-6 Portfolio Organisation eventsLife eventsOther Hire Create index number Determine place of recruitment, place of home leave and UN official nationality Prepare, approve and send Offer of Appointment Request and obtain medical clearance Respond to queries from candidate and hiring unit Determine entitlement and process/disburse Travel and Shipment Determine entitlement to and calculate assignment grant Process G-4 Visa Process UNLP Advise on and facilitate the relinquish of US Perm Residency Determine eligibility and add dependents Determine eligibility and enrol in health and life insurance Determine eligibility and enrol in pension Enter all data in ERP system, approve and generate PAF Validate payroll results Issue salary advance if applicable Change of marital status Determine eligibility and add dependents (child, spouse, secondary dependent Education grant – determination of eligibility, processing and disbursement of entitlement Rental Subsidy – determination of eligibility, processing and disbursement of entitlement Home Leave – determination of eligibility, processing and disbursement of entitlement (HQ based staff) Education Grant Travel (HQ based staff) Health and Life Insurance enrolment Pension enrolment Extensions Second month lump sum assignment grant - determination of eligibility, processing and disbursement of entitlement Salary advances – create vendor, calculate amount and raise voucher SLWOP Sick leave – disability Advisory service to Country Office focal points on benefits and entitlements and HR policies Advisory service to agencies/HR Business Advisors on benefits and entitlements resulting from HR decisions Payroll validation – monthly review of payroll results to review all discrepancies above 400 USD in payroll results. Collect and provide data for audit and legal cases G-7 HR Associate (teamlead) manages a reduced portfolio and in addition handles the day to day work in the team and supervises between 3 and 9 HR Associates/Assistants

HR Associate G-6 Portfolio Organisation event cont. Reassignment Prepare, approve and send Offer of Appointment Request and obtain medical clearance Respond to queries from candidate and hiring unit Determine entitlement and process/disburse Travel and Shipment Determine entitlement to and calculate assignment grant Process G-4 Visa Process UNLP Advise on and facilitate the relinquish of US Perm Residency Determine eligibility and add dependents Determine eligibility and enrol in health and life insurance Determine eligibility and enrol in pension Enter all data in ERP system, approve and generate PAF Validate payroll results Issue salary advance if applicable Separation Receives request to separate staff member Send separation formalities letter with necessary forms to staff member Send clearance documents to relevant parties for clearance/action, as applicable. Receives and records forwarding address and banking information in ATLAS/ERP. Authorizes separation entitlements, as applicable. Follows up on separation Cancels travel documents including UNLPs, family certificates and ID passes, as applicable. Sends Pension Fund Beneficiary form (PX) to UNJSPF. Sends After-Service Health Insurance and Life Insurance documents, as applicable, to UN Insurance Unit. Finalizes Time & Attendance in Atlas, for accrued annual leave payment, as applicable. Separation continued Verifies all entitlements and recovers any over/underpayment of entitlements, as applicable (e.g. MHA, Ed. Grant / Home Leave Travel, etc.). Processes /sends copy of approved Separation Personnel Action Form to staff member and relevant UN WOMEN parties. Replies to queries relating to benefits and entitlements upon separation. Sends Final Pay Statement to staff member. Keep a record of retired file Secondment/Loan/Transfer