Planning Powerful Visual Aids Kushner,M. 報告人 : 吳以雯

Outline 1.Introducing the author 2.Understanding the power of visuals 3.Checking out charts and graphs 4.Selecting slides and overheads 5.Using a flip chart 6.Determining whether handouts will help 7. Preparing great props 1

Introducing the Author Malcolm Kushner An internationally acclaimed expert on humor and communication. America's Favorite Humor Consultant 資料來源： 2

Understanding the Power of Visuals Some Pros and Cons 3

About Visual Aids Visual aids don’t automatically improve a presentation They should be visible and aid Two biggest mistakes – They are so small and poorly done – Presenters allow they to take over presentation instead of just supporting 4

The Cons A distracted audience Talking to visual aids Equipment worries 5

The Pros Gain attention – Help audience remember key points – Help to understand the flow of presentation Save a lot of time for descriptions Replace presentation notes Ensure that all audience receives your message in a uniform way 6

Checking Out Charts and Graphs Some Tips and Tricks 7

Common Types Bar graphs Flow charts Line graphs Organizational charts Pie charts Tables of numerical data 8

Tips and Tricks Limit the data Size pie slices accurately Make absolutely sure that the numbers are correct Avoid three-dimensional bars Jazz them up 9

Selecting slides and overheads 10

When to Use Slides Advantages – Highlight key points – Add variety to the presentation – Capture audience attention Disadvantages – Requires to darken the room for projection – Their order is inflexible – Require a photo lab to process them – Run through slides too rapidly 11

When Overheads Work Best Advantage – Can project them without turning down the room lights – Can write notes on the cardboard frames around the transparencies – Can change their order – Easier to create than slides (with copy machines or printer) Disadvantage – Only work well for small audience 12

How to Work with Designers and Production People Let the designer design Give the designer your bullet points Be decisive Let the designer know what’s coming Don’t forget about imaging time 13

Neat Ideas for Slides and Overheads Using cartoons – License cartoons – Creating headline of the future Rearranging images 14

How to Work with an Overhead Projector Overhead basics – Use a projector with two bulbs – Bring an extension cord and an adapter – Avoid projector glare – Use fewer overheads by showing only parts of them Where to stand Talking to the visuals Using two overhead projectors 15

Using a Flip Chart Advantage – easy to use – always operates properly – easy to transport – very inexpensive Disadvantage – Not effective for audiences larger than 50 people 16

Avoiding Common Flip-chart Mistakes Too many words Covering the entire sheet Tiny writing Skinny writing Colors that are difficult to see Too many colors 17

Tips and Tricks(1/2) Use flip charts with paper divided into small squares Correct mistakes with correction fluid Write secret notes on the flip-chart pages Sketch out things you need to write or draw as you present Draw pictures from coloring books 18

Tips and Tricks(2/2) Use human figures Leave two blank sheets between each sheet you use Save your flip-chart pages Bring a roll of white duct tape 19

Determining Whether Handouts Will Help Making handouts that get a hand – Make them look good – The Handouts represent you Including the right information – presentation notes and outlines – relevant articles – checklists – agenda – personal information 20

Knowing When to Give Them Out Common knowledge – People read them instead of listening to you Uncommon knowledge – Before presentation audience-participation exercises or reference – After presentation summary and present supplemental information 21

Preparing Great Props Using simple props for fancy effects – Gag item – Hats – Magic tricks – Newspapers The do’s and don’ts of using props – Do use them yourself if you want others to use them – Don’t milk it – Don’t force it 22

My Opinions “One picture is worth a thousand words” PowerPoint presentation Media material Intellectual Property Rights(IPR) 23

Thanks for your attention! 24