Glencoe Digital Communication Tools Speech Recognition Tools Chapter Contents Lesson 6.1Lesson 6.1 Prepare to Use Speech Recognition (pg. 155) Lesson 6.2Lesson 6.2 Use Voice Command Mode (pg. 161) Lesson 6.3Lesson 6.3 Navigate and Edit Text (pg. 168) Lesson 6.4Lesson 6.4 Add Punctuation and Make Corrections (pg. 172) Lesson 6.5Lesson 6.5 Use the Scratch That and Tab Commands (pg. 177) Lesson 6.6Lesson 6.6 Dictate Numbers (pg. 179) Lesson 6.7Lesson 6.7 Dictate Special Symbols and Emoticons (pg. 184) Chapter Assessment 6 6 pg Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.

Glencoe Digital Communication Tools Speech Recognition Tools You Will Learn To 6 6  Configure the microphone and set up and train a user profile  Dictate text  Use Voice Command mode to perform computer operations, such as accessing menus, saving files, and printing  Edit and format text  Dictate numbers, symbols, and emoticons

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Prepare to Use Speech Recognition Who Can Use Speech Recognition? Although everyone can use speech recognition software, people with physical handicaps can especially benefit from the ability to verbally operate a computer by:  Dictating text  Speaking computer commands Learning how to use speech recognition software takes less time than learning how to key a document. dictate To speak words for a computer to enter as text in a document. The Language bar will appear in other Microsoft Office programs. These buttons provide quick access to speech recognition features.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Prepare to Use Speech Recognition User Profile In order to effectively use speech recognition software, you must:  Create a user profile  Carefully enunciate your words, particularly their beginning and ending sounds user profile A record kept on a computer of the way a user pronounces words and the tone and speed with which the user speaks. enunciate To pronounce words clearly, including the beginning and ending sounds of the words.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Prepare to Use Speech Recognition  What are some of the advantages of using speech recognition?  Why is it important to always speak clearly? digicom.glencoe.com digicom.glencoe.com Lesson 6.1, Rubric

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg. 160 DIGITAL CAREER PERSPECTIVE Helping Nonprofit Organizations to Thrive Anita Guzman is a fundraising professional for a cancer patient and family support center. She ensures that the nonprofit organization will have the funding and resources necessary to continue its work with individuals and communities. In her job, Anita uses the Internet and Microsoft Excel to:  Research new funding sources  Find grant application information  Organize information into spreadsheets  Record contacts  Track deadlines  Generate financial reports Name: Anita Guzman Job Title: Fundraising Professional Career Cluster: Human Services

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg. 160 DIGITAL CAREER PERSPECTIVE Helping Nonprofit Organizations to Thrive Anita says, “I’ve had a lifelong passion for helping people in tough situations. People who need specialized services in difficult times appreciate personal communication from caring human services professionals.”

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg. 160 DIGITAL CAREER PERSPECTIVE Question Why do nonprofit or human services agencies need professionals like Anita Guzman? Possible answers include:  Since those who come to nonprofit organizations cannot/do not pay for the services they receive, someone must be employed to collect funds from other sources  Administrative employees like Anita carry out important tasks that make the services provided by these organizations possible  A poorly-run or badly-funded organization would soon collapse; someone in Anita’s position provides an environment where everyone in the organization can maintain a high level of efficient, quality service to clients

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Use Voice Command Mode Why Do We Use Speech Recognition? Speech recognition can be used in:  Automobiles  Home security systems  Cell phones  Computers  Children’s toys With speech recognition software, people can quickly learn to dictate at 120 words per minute (wpm) with 95 percent accuracy or greater.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Use Voice Command Mode Programs Computer programs that use speech recognition include:  Microsoft Office XP  Dragon Naturally Speaking  IBM Via Voice  Microsoft Windows XP Tablet Speech recognition can be used in other Microsoft applications. To access a menu, say the name of the menu when in Voice Command mode.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Use Voice Command Mode Dictation and Voice Command Modes When dictating, you alternate between:  Dictation mode  Voice Command mode Dictation mode The mode in which the computer enters words and characters on the screen exactly as they are spoken. Voice Command mode The mode in which the computer uses spoken words as instructions rather than as literal text.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Use Voice Command Mode Voice Commands Following are some commands you can use in Voice Command mode: Voice CommandAction CutDeletes selected text CopyCopies selected text PasteInserts text that has been cut or copied File, SaveSaves a document File, PrintSends a document to a printer File, ExitCloses a document

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Use Voice Command Mode  When would you use Dictation mode?  When would you use Voice Command mode? digicom.glencoe.com digicom.glencoe.com Lesson 6.2, Rubric

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Navigate and Edit Text Improving Dictation To improve your computer’s speech recognition accuracy:  Speak words clearly and distinctly  Talk at a normal speed  Do not pause between syllables in a word  Do not blend words together  Try to complete each sentence without pausing  Speak at a normal volume  Turn off the microphone when the program is not in use You can use shortcut keys to move through your document.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Navigate and Edit Text Navigating a Document You can use the following Voice Commands to navigate within a document:

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Navigate and Edit Text  List ways to improve the accuracy of your dictation.  Can you recall the navigation commands you have learned?  Close your book and list as many commands as you can remember. digicom.glencoe.com digicom.glencoe.com Lesson 6.3, Rubric

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Add Punctuation and Make Corrections Punctuation Commands You can add punctuation marks as you dictate text by:  Pausing briefly before saying punctuation commands  Saying each command as one complete term  Being careful not to overemphasize individual syllables You can use shortcut keys to move through your document.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Add Punctuation and Make Corrections Following are some common punctuation commands: You can use shortcut keys to move through your document.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Add Punctuation and Make Corrections Correcting Text When you use speech recognition software’s Correction feature, you will be improving the program’s accuracy. Correction feature Allows a user to correct mistakes in dictated text while also recording the corrections as part of the user profile settings.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Add Punctuation and Make Corrections How can using the Correction feature benefit you in two ways? digicom.glencoe.com digicom.glencoe.com Lesson 6.4, Rubric

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg. 176 DIGITAL CAREER PERSPECTIVE Creating Spaces That Inspire Eric Searcy is an architect and project manager for a commercial and residential architectural firm. He works with a team of architects to design and construct buildings for businesses and communities. In his job, Eric uses digital drawing tools, a Tablet PC, Microsoft Word, and a PDA to:  Make the design process more efficient  Sketch and record ideas during project meetings  More easily communicate with clients and vendors  Store business contact information, appointments, and project notes  Explain ideas, plans, and work in progress to clients in a language they can read easily Name: Eric Searcy Job Title: Architect Career Cluster: Architecture and Construction

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg. 176 DIGITAL CAREER PERSPECTIVE Creating Spaces That Inspire Eric says, “My objective as an architect is to make buildings and spaces that are functional and uplift the human spirit.”

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg. 176 DIGITAL CAREER PERSPECTIVE Question How has modern technology allowed for improvements in the architectural process? Explain your answer. Possible answers include:  Streamlining the communication process between clients and designers to ensure that the process proceeds efficiently and with the approval of both sides  Eliminating some unnecessary paperwork  Allowing for easy transferal of ideas and designs between clients and/or members of a design team

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Use the Scratch That and Tab Commands Several Ways to Erase Text Speech recognition software allows you to erase text using a:  Backspace command—erases the character to the left of the insertion point  Clear command—erases selected text Scratch That Command Use the Scratch That command to remove the last word or combination of words spoken. Tab Command With the Tab command, you can:  Indent paragraphs  Create lists  Create outlines A quick way to select a single word is to place the insertion point anywhere within the word and double-click.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Use the Scratch That and Tab Commands  How can you erase text using a keyboard?  How is this process similar to using speech recognition to erase text? digicom.glencoe.com digicom.glencoe.com Lesson 6.5, Rubric

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Dictate Numbers Enter Numbers with Speech Recognition With Speech recognition software, you can enter numbers as:  Numerals  Dates  Fractions  Decimals  Currency  Phone numbers  Time Techniques When dictating a date, do not pause between the month, day, and year. Speech recognition can be used with other Microsoft applications in addition to Word. Try it with Excel and PowerPoint.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Dictate Numbers  How do you use numbers in your daily life?  What types of numbers do you think you would most likely need to use when dictating or writing? digicom.glencoe.com digicom.glencoe.com Lesson 6.6, Rubric

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Dictate Special Symbols and Emoticons What Are Symbols? The most commonly used symbols fall into the categories of:  Punctuation marks (! ; “”)  Mathematical operators ($, +, *) View more of these special characters by selecting the Insert menu in a word processing program and choosing Symbol. What Are Emoticons? You can use character combinations called emoticons to express an emotional message in:   Instant messaging  Typed or handwritten notes Symbols and special characters can be used in all Microsoft applications, including Word, Excel, PowerPoint, Outlook, and Access.

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 pg Dictate Special Symbols and Emoticons  How can emoticons be used?  Do you ever use them?  List the types of documents they are often used in. digicom.glencoe.com digicom.glencoe.com Lesson 6.7, Rubric

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 Chapter Assessment Describe a user profile. (Lesson 6.1) Answer: A user profile is a record kept on a computer of the way a user pronounces words and the tone and speed with which the user speaks. A user profile is used to train the computer to recognize individual speech patterns. Question 1

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 Chapter Assessment Name three speech recognition programs. (Lesson 6.2) Answer: Examples of speech recognition programs include Microsoft Office XP, Dragon Naturally Speaking, IBM Via Voice, and Microsoft Windows XP Tablet. Question 2

Glencoe Digital Communication Tools Speech Recognition Tools 6 6 Chapter Assessment How could speech recognition software be used to benefit businesses today? Answers may include:  That at 120 words per minute (wpm) and with 95 percent accuracy, speech recognition software can increase employee productivity.  Additionally, speech recognition software may reduce costs, for example, by decreasing the number of employees needed to answer calls at a call center. Question 3

Glencoe Digital Communication Tools Digital Communication Tools and Skills For more resources on this unit, go to the Online Learning Center at Unit Resources 2 2