Whether you’ve been a treasurer for years or just getting started…this is for you. SO… Let’s Get Organized 2013 SWRC Treasurer Training.

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Presentation transcript:

Whether you’ve been a treasurer for years or just getting started…this is for you. SO… Let’s Get Organized 2013 SWRC Treasurer Training

What to do from start to finish? FIRST Board/Business Meeting Reporting Am I ready for the audit? FOURTH Finished? SECOND It’s a New Year! THIRD Is everything track-able from start to finish?

So what do I need? Patience (it takes time) Office Supplies –Binders, Folders, File cabinet (w/lock) –Multicolor paper, Labels (optional) –Rubber Bands –Adding Machine Weekly counters

D Organization Filing/Binder System File Cabinet –Board/Business Meeting Folders –Monthly Bills Folder –Employee Files –Insurance Documents Binders –Requisitions/receipts –Transfer Request/Forms Electronic Filing Flash drives –Churchpal backups –Scanned requisitions/receipts CDs Dropbox (online)

Weekly Offerings Count envelopes Verify totals Document change given Loose offerings Envelope Shortage/Overages Discrepancies Initialing Envelopes Table totals Tally sheets Currency Coins Checks Envelope tally Enter envelopes Discrepancies in itemization Prepare for deposit Stamp back of checks Prepare deposit slip Roll coins Secure funds Zip-lock bag Adhesive bags

Confidentiality/Security Donor contributions –Envelopes –NSF Employee Information Account Information

Reporting To the Board/Church

REPORTING TO… CONFERENCE/PASTOR Offerings by Donor Offering Summary Remittance Report Check Listing Transfer/Adjustment Listing Financial Summary (Monthly) Financial Summary (YTD) Bank Reconciliation** BOARD/CHURCH Check Listing Transfer/Adjustment Listing Financial Summary (Monthly) Financial Summary (YTD) Bank reconciliation (optional) Any changes has a financial affect on the church ** denotes this report does not print automatically as part of the conference reports

Here’s your treasurer report… Any questions?

It’s Audit Time Already? …

Requisitions Check stubs Invoices/Monthly Bills Envelopes Weekly Tally Sheets/Deposit slips Where are they?

Requisitions Check stubs Invoices/Monthly Bills Envelopes Weekly Tally Sheets/Deposit slips

Documentation Requisitions –Transfers –Adjustments –Evangelism Employees Envelopes Monthly Bills –Invoices –Online purchases –Automatic Drafts Board/Business Minutes

YEAR-END 5

CorrectionsREMEMBER Envelopes Checks Adjustments Transfers TIMELY ENTRY

Not nearly as hard as it seemed…

Year-End Checklist Envelopes entered Checks entered Transfers done Adjustments accounted for Books reconciled December closed Remitted to conference Donors Receipt Printed Year closed Other…

ANY QUESTIONS?

Being organized makes a world of difference…