Mail and C&S - The Next Evolution in Notes Client Messaging Jill Jones Notes Client Product Manager

Agenda  Overview  What's New in Lotus Notes 6 Mail  What's New in Lotus Notes 6 C&S  C&S Best Practices and Coexistence  More Information  Q&A

Product Design Goals for Notes  Improve ease of use  Improve end-user productivity  Strengthen replication and mobility features  Continue to focus on collaboration  Enhance performance  Streamline administration

Functional Goals for Mail and C&S  Faster human processing  Expose more functions directly  Improved assistant/delegate mailbox/calendar management  Minimal user retraining

 Inbox view  Attachment handling  Mailfile management  Trash  Ambiguous names  Related Topics ƒ vCard ƒ Contact Management Messaging Enhancements

 Color-coded view entries  Auto refresh for incoming messages  End-user frame customizations preserved ƒ column placement, column width, sort  Show unread counts in folders  Attachment handling improvements

Messaging Enhancements (continued)  Trash Folder ƒ Messages are immediately moved to trash ƒ Automatic time for deletion is customizable ƒ Messages can be restored  Ambiguous Names Dialog box ƒ Improved dialog box shows detailed information ƒ Name, alternate name, mail address, mail domain, location ƒ Details button takes you to Domino Directory Entry  vCard Handling ƒ Messages with attached vCards can be viewed and copied to your personal name and address book ƒ vCards can be created by copying and pasting from the public and personal Directories

C&S Enhancements  Calendar User Interface  Time Zone Support  Enterprise Calendar Management  Resource Reservations  To Do's  Related Topics ƒ Printing ƒ Wireless Device Synchronization

Calendar User Interface  User Interface Enhancements ƒ Calendar notices ƒ Open often used calendars of others  New notification options

 Side by side conflicts  Color code entry types  Drag start/end time to reschedule  Display dual time zones  Icons for private, pencil-in and draft Calendar User Interface (continued)

Calendar User Interface - Scheduling Form  New layout for easier scheduling  Sametime online meetings  Independent time zones in a single entry  Meetings/appointments can span midnight

Calendar User Interface - Scheduling Form (continued)  Embedded Scheduler ƒ Show who can and cannot attend meetings ƒ Drag/drop appointment indicator ƒ Display appointment details ƒ Provide access to other calendars and appointments ƒ Provide suggested meeting times

 Secure calendar management ƒ Assistant can create meetings with Executive as the chairperson ƒ Assistant can see a placeholder for private entries in the Executive's calendar ƒ Action bar shortcuts to quickly open the Executive's calendar Enterprise Calendar Management

 Easy for assistants to manage multiple calendars ƒ notification to assistant when Executive receives invitation ƒ notification for accepts and declines when the Executive is the chairperson ƒ Notifications include doclinks to allow quick access to the invitation, acceptance, etc.  Multiple assistants can manage the same calendar Enterprise Calendar Management (continued)

Resource Reservations  New Resource type (i.e., Sametime Online Meeting Place)  Edit reservations created in resource database  More detailed reservation forms ƒ Repeat dates, requester, purpose  Improved overall messages  Individual room/resource calendar

To Do's  In view adding and editing  Customizable view  Categories  Better calendar tracking  Display on calendar based on user preference  Carry uncompleted To Do's to the next day

Related Topics  Emphasis on Printing ƒ Customized Print Settings for C&S ƒ Group Calendar Printing ƒ Print to document  Synchronization with Wireless Devices ƒ Wirelessly via WAP – View Calendar using Today, Tomorrow and Next – Accept/deny invitations ƒ Sync to native handheld calendar (e.g., Palm OS, Win CE, PocketPC 2002) with EasySync Pro

Best Practices for C&S  Assistants and Executives should be on the same client/server versions  For faster busytime processing, keep users who often work together on the same server  For best performance it is recommended that the Resource Reservation database reside on it's own server

Why upgrade to Lotus Notes 6?  Lower TCO – C&S enhancements – Roaming user support – Increased usability – Minimal retraining – Increased Administrative controls  Increased Productivity – Drag and Drop support – Sametime integration – Calendar view – Attachment handling – Mailfile management – Enterprise calendar management

More Information  Web site locations ƒ ƒ (formerly notes.net) – Rnext Pre-release 2 – Notes/Domino fixlist Database ƒ ƒ ƒ

Q&A Download Lotus Notes Pre-release Submit your questions now by clicking on the “Ask A Question” button in the bottom left corner of your presentation screen.