April 28, 2011 Authorized Outreach Trainer Update 1

Dr. Myrtle Turner, PhD, MPH, CET Director of GTOTIEC ph: cell: fax: Lauren Barnes Training Coordinator/Program Manager ph: fax: Webinar Presenters 2

Topics to be covered… Breakdown of Topic Hours by Class Type Georgia Tech Policies and Contact Information New Outreach Requirements New Outreach Training Requirements 3

New Outreach Training Requirements 1 4

Key Changes to Outreach Training Requirements For OSHA Authorized Outreach Trainers OSHA has revised what were formerly known as the Outreach Training Program Guidelines into separate documents: Outreach Training Program Requirements cover the requirements applicable for all OSHA Outreach Training Programs. Outreach Training Program Procedures cover the requirements for each specific industry program (Construction, General Industry, Maritime, and Disaster Site Worker). 5

Key Changes to Outreach Training Requirements Statement of Compliance Authorized trainers must sign a Statement of Compliance with their authorizing training organization verifying that the training they conduct will be in accordance with Outreach Training Program requirements and procedures. The Statement of Compliance must be submitted to the organization where the most recent trainer course or update course was completed. The Statement of Compliance is located in the New Program Requirements: Appendix A. Please fax to or to Lauren at as soon as The Statement of Compliance must be on file before a trainer can receive cards, effective immediately. 6

Statement of Compliance I certify that I will conduct all outreach training classes in accordance with the OSHA Outreach Training Program requirements. I understand that it is my responsibility to ensure that I meet the requirements of the most recent edition of the OSHA Outreach Training Program requirements and related procedures. I will maintain the training records as required by the requirements and procedures and I will provide these records to the OSHA Directorate of Training and Education (or its designee) upon request. I understand that I will be subject to immediate dismissal from the Outreach Training Program if I provide information that is not true, complete and correct. I further understand that providing false information may subject me to civil and criminal penalties under Federal law, including 18 U.S.C. Sec and 29 U.S.C. 666(g), which provides criminal penalties for making any false statement, representation or certification. 7

Key Changes to Outreach Training Requirements Conducting Classes Outreach classes are limited to training conducted within OSHA's jurisdiction (50 states and territories and jurisdictions under federal authority). Training is limited to a maximum of 7.5 hours of training in one day. Classes using translation must use translators with a background in occupational safety and health and must cover twice the amount of time for the translated portion. 8

Key Changes to Outreach Training Requirements Conducting Classes Primary authorized trainers must teach at least 50% of the class (unless class is taught with other authorized trainers) and maintain a list of guest trainers used, topics they delivered, and their qualifications. Classes are limited to a maximum of 40 students and a minimum of 3 students. 9

Key Changes to Outreach Training Requirements 10 Monitoring Activities Trainers must permit unscheduled monitoring visits. Trainers must provide advance notice of training to authorizing institution (Georgia Tech) upon request. Georgia Tech asks for notice of every training scheduled to be conducted.

11 Topics Introduction to OSHA two-hour module is requiredIntroduction to OSHA All 10-hour Construction classes must include four hours on Focus Four HazardsFocus Four Hazards All 30-hour classes must include two hours on Managing Safety and Health Key Changes to Outreach Training Requirements

12 Reporting and Recordkeeping New Outreach Training Program Reports must be used. Construction Report General Industry Report Key Changes to Outreach Training Requirements

13 Reporting and Recordkeeping Cards must be provided to students within 90 days of class completion. To enable this, trainers must submit their documentation within 30 days of class completion. Authorizing training organizations must process requests within 30 days Key Changes to Outreach Training Requirements

14 Reporting and Recordkeeping Trainer Responsibilities: Trainers must provide cards to students within 30 days of receipt. Trainers must issue student cards directly to the student. Trainers must keep a copy of every card issued for a minimum of five years. Key Changes to Outreach Training Requirements

15 Implementation Schedule To allow for classes that have been scheduled, OSHA will allow trainers until July 1, 2011 to fully implement these changes. Key Changes to Outreach Training Requirements

Questions? 16

2 Breakdown of Topic Hours by Class Type 17

Required: 7 HoursElectives: 2 Hours 2 Hours: Intro to OSHA Must cover at least 2 topics: Cranes, Derricks, Hoists, Elevators, and Conveyors Excavations Materials Handling, Storage, Use, and Disposal Scaffolds Stairways and Ladders Tools: Hand and Power 4 Hours: Focus Four: Fall Protection: 1 Hour 15 Minute Minimum Electrocution: 30 Minute Minimum Struck By: 30 Minute Minimum Caught In/Between: 30 Minute Minimum Please note that the MINIMUM time requirements for each section of Focus Four equals 2 hours and 45 minutes, additional time must be added for the total amount of time spent of Focus Four to equal FOUR HOURS. 30 Minutes: Personal Protective and Lifesaving Equipment Optional: 1 hour. Teach other construction industry hazards or policies and/or expand on the mandatory or elective topics. The minimum length of any topic is one-half hour. 30 Minutes: Health Hazards in Construction 10-Hour Construction 18

30-Hour Construction Required: 15 Hours 2 Hours: Intro to OSHA 2 Hours: Managing Safety and Health May include Injury and Illness Prevention Programs, job site inspections, accident prevention programs, management commitment and employee involvement, worksite analysis, hazard prevention and control, accident investigations, how to conduct safety meetings, and supervisory communication. 6 hours: Focus Four: Fall Protection: 1 Hour 15 Minute Minimum Electrocution: 30 Minute Minimum Struck By: 30 Minute Minimum Caught In/Between: 30 Minute Minimum Please note that the MINIMUM time requirements for each section of Focus Four equals 2 hours and 45 minutes, additional time must be added for the total amount of time spent of Focus Four to equal SIX HOURS. Trainer may spend up to ten hours on Focus Four. 2 Hours: Personal Protective and Lifesaving Equipment 2 Hours: Health Hazards in Construction 1 Hour: Stairways and Ladders 19

30-Hour Construction (continued) 20 Electives: 12 Hours Must cover at least 6 topics: Concrete and Masonry Construction Confined Space Entry Cranes, Derricks, Hoists, Elevators, and Conveyors Ergonomics Excavations Fire Protection and Prevention Materials Handling, Storage, Use, and Disposal Motor Vehicles, Mechanized Equipment and Marine Operations; Rollover Protective Structures and Overhead Protection; and Signs, Signals and Barricades Powered Industrial Vehicles Safety and Health Programs Scaffolds Steel Erection Tools - Hand and Power Welding and Cutting Optional: 3 hours. Teach other construction industry hazards or policies and/or expand on the mandatory or elective topics. The minimum length of any topic is one- half hour.

10-Hour General Industry Required: 7 HoursElective: 2 Hours 2 Hours: Intro to OSHAMust present at least two hours of training on the following topics. At least two topics must be presented. The minimum length of any topic is one-half hour. Hazardous Materials Materials Handling Machine Guarding Introduction to Industrial Hygiene Bloodborne Pathogens Ergonomics Safety and Health Program Fall Protection 1 Hour: Walking and Working Surfaces, including fall protection 1 Hour: Exit Routes, Emergency Action Plans, Fire Prevention Plans, and Fire Protection Optional: 1 Hour. Teach other general industry hazards or policies and/or expand on the mandatory or elective topics. The minimum length of any topic is one-half hour. 1 Hour: Electrical 1 Hour: Personal Protective Equipment 1 Hour: Hazard Communication 21

Required: 13 Hours 2 Hours: Intro to OSHA 2 hours: Managing Safety and Health. May include Injury and Illness Prevention Programs, job site inspections, accident prevention programs, management commitment and employee involvement, worksite analysis, hazard prevention and control, accident investigations, how to conduct safety meetings, and supervisory communication. 1 Hour: Walking and Working Surfaces, including fall protection 2 Hours: Exit Routes, Emergency Action Plans, Fire Prevention Plans, and Fire Protection 2 Hours: Electrical 1 Hour: Personal Protective Equipment 2 Hours: Materials Handling 1 Hour: Hazard Communication 30-Hour General Industry 22

Elective: 10 Hours Must present at least 10 hours of training on the following topics. At least 5 of the following topics must be presented. The minimum length of any topic is one-half hour. Hazardous Materials (Flammable and Combustible Liquids, Spray Finishing, Compressed Gases, Dipping and Coating Operations) Permit-Required Confined Spaces Lockout / Tagout Machine Guarding Welding, Cutting, and Brazing Introduction to Industrial Hygiene Bloodborne Pathogens Ergonomics Fall Protection Safety and Health Programs Powered Industrial Vehicles Optional: 7 Hours. Teach other general industry hazards or policies and/or expand on the mandatory or elective topics. The minimum length of any topic is one-half hour. 30-Hour General Industry (continued) 23

Do you have any QUESTIONS? 24

3 Georgia Tech Policies and Contact Information 25

We consider ourselves fortunate that you have chosen Georgia Tech as your Authorizing Training Institute. In order for us to continue serving you as efficiently as possible, we ask that you adhere to the proceeding policies. Policies of Georgia Tech OTI Education Center 26

Notification Policy 27

28 Notification Policy

29 Card Request Policy

30 Card Request Policy

We prefer attachments! Due to the fallibility of faxes, we much prefer to receive Outreach Training Reports as attachments. Did we mention we can send you the newest Outreach Training Report as a Word document? Just Lauren, and she’ll send it your way! 31 Mail requests for student cards to: Georgia Tech OSHA Training Institute Education Center ATTN: Lauren Barnes GTRI/ELSYS 260 Fourteenth Street, NW Atlanta, GA requests for student cards to: Fax requests for student cards to: Remember, requests for student cards must be submitted to Lauren within 30 days of course completion date. Mail requests for student cards to: Georgia Tech OSHA Training Institute Education Center ATTN: Lauren Barnes GTRI/ELSYS 260 Fourteenth Street, NW Atlanta, GA requests for student cards to: Fax requests for student cards to: Remember, requests for student cards must be submitted to Lauren within 30 days of course completion date.

Each Outreach Training Report MUST include: 32 OSHA Outreach Training Program Report (All card requests must include a start date and end date on the program report form in the date section.); Typed or clearly printed student names. (Do not send daily sign-in sheets. List of course topics and time spent on each topic.

We will review requests for: Statement of Compliance (on file); Trainer qualification (valid authorization status); Statement of Certification; Compliance with the guidelines (topics, time, etc.); and Completeness of information. Discrepancies will be reviewed with the trainer but may delay the receipt of cards. Check and double-check your reports before you send them! Complete, valid requests will be filled within 30 days of receipt. GT OTIEC Fact Sheet 33

In an effort to expedite this process, please refrain from submitting duplicate requests. Due to the volume of requests received on a daily basis, it is not always possible for Lauren to confirm receipt of your requests. In the month of March, Georgia Tech sent out 4,188 cards! We send out about 1,000 cards a week, so we appreciate your patience as we fulfill your card requests. GT OTIEC Fact Sheet 34

 In an effort to expedite the process, course matrices and schedules are no longer accepted as documentation of contact hours. We need the topics covered in hours – NOT TIMES.  All topic hours must be documented on the Outreach Training Report, not documented separately and attached.  A contact hour is 60 minutes.  Breaks and/or lunch ARE NOT included when counting class time.  Card requests will be filled in the order received. GT OTIEC Fact Sheet 35

Dr. Myrtle Turner, PhD, MPH, CET Director of GTOTIEC ph: cell: fax: Lauren Barnes Training Coordinator/Program Manager ph: fax: GT OTIEC Fact Sheet 36

37 coming soon…

38 Because of the influx of requests for replacement 10- and 30-hour cards, OSHA Training Institute Education Centers will soon implement a fee per replacement card. Keep in mind the following points regarding student cards: OSHA rarely replaces a batch of cards from an entire class. OSHA no longer allows the practice of sending extra cards to trainers to be used as needed for replacements or misprints. If training took place more than five years ago, no replacement cards will be issued. Trainers must maintain records which indicate the card number dispensed to each student. coming soon…

39 Georgia Tech’s OTIEC is now working on a system for Outreach Trainers to submit your card requests online. Through this system, you will be able to submit your card requests online, receive a confirmation of receipt immediately, and check the status of your card request. We hope to implement this in the very near future, so stay tuned! coming soon…

» If you have any questions or concerns and would like to contact OSHA Directorate of Training and Education directly: » Don Guerra: » » » (847)

One more time… 41

If you’d like a copy of this Webinar presentation, Lauren at and she’ll send it to you! Thank you for joining us for this Webinar. Should you have any questions that were not answered during this presentation, please contact us. Want this Webinar? 42