Library Services Day Brokerage Update Garvan McFeeley 1Library Services Day 2014

Brokerage Apply systematic & collaborative approach with Clients & Vendors Aggregate demand Provides a portfolio of agreements – Negotiate Agreements with vendors to provide volume discounts and pricing models in step with client needs – Provide Framework Agreements to address client needs – Reduce the workload in complying with Public Sector Procurement rules – Inform clients of the agreements on offer and how to avail of them Ongoing services – Framework Sharing – Co-operation and collaboration with Clients, Other national bodies, Internationally – Client Support 2Library Services Day 2014

Current Portfolio 3Library Services Day Storage Virtualisation Storage Hardware 2012 Microsoft Campus refresh Adobe Campus 2013 Adobe CLP Adobe Connect AntiVirus Articulate Blackboard Collaborate MacOS/IOS (Apple) Framework Microsoft Framework Microsoft Polycom VC Equipment Support Server Hardware Student Stores for Adobe and Microsoft Vulnerability Scanning 2014 Application Virtualisation Monitoring and Alerting Framework Student Mobile Broadband VLE Framework Vidyo h/w, s/w Framework Video platform Framework Continuously updated Eduserv agreements Visit here for current list

Agreements 4Library Services Day 2014

Agreements 5Library Services Day 2014

Apple Framework Replaced in 2013 – Live to 06/2016, option to extend to 06/2017 – Includes Laptop, desktop, tablets Apple software ONLY Associated services – eases compliance burden – single mini-tender per annum with drawdown – template mini-tender documents exist Apple Framework 6Library Services Day 2014

Mobile Broadband New supplier awarded - Meteor On-line, on-campus and in Meteor stores Live since September 1 st €10 - Mobile Broadband, 25GB including 4G, 6 month term €20 - Mobile Broadband, 50GB including 4G, 6 month term €20 - Voice and data, all on network calls and texts, off network 200 minutes and 300 texts, 5GB including 4G and tethering 7Library Services Day 2014

Eduserv Agreements Chest agreements, there is a fee to use them – Software, 16 accessible – Resource agreements, 47 collections accessible Eduserv information 8Library Services Day 2014 Atlas TIEndnoteIngresOpen Text Adobe CampusENVI License Dashboard QSR Nvivo Collins IndicateERDASMaplesoftSAS Education Support CentreESRIMindGeniusUniras Alexander Street Press Counseling and Therapy Package Collins Bartholomew Digital Mapping DataIEEE-Wiley eBooks Nielsen BookData OnlineSciFinder American Mathematical Society Journals Compendex and EI Backfile IETIET – Many collectionsPressReader Springer Lecture Notes Series APA PsycTESTS EmeraldEmerald – Many collections MarketLine Case Studies ProQuest Abstract and Indexes Collections SpringerProtocols APA PsycTHERAPY ESDU Validated Engineering Data MarketLine Advantage ProQuest Core Collection ASTM Standards and Engineering Digital Library Euromonitor Passport and Research MonitorMathSciNet ProQuest Full Text Subject Collections BrillBrill – Many collectionsGSE ResearchNew Scientist OnlinePsychiatryOnline

Microsoft 1 TB of One Drive for Business under Office 365 Data at rest encrypted by the year end Subscription for eligible institutions – Campus EES – 100 FTE or above – Campus OVS/ES – less than 100 FTE Other purchases via – Select Plus – Open Academic Pricing Office 365 Plan A2 Azure grants Home use rights Dreamspark and Dreamspark premium Only EdLars can sell at education prices Student advantage programme Student online store Framework agreement in place until 2016 Microsoft Information 9Library Services Day 2014

Polycom VC support Created in 2013 To assist procurement of support and maintenance contracts for Polycom video conferencing equipment Multi-supplier Framework Framework agreement in place until 2016 Polycom Information 10Library Services Day 2014

VLE Framework New in 2014 – Live to 04/2017, option to extend to 04/2018 – There are two lots and both lots are multi supplier agreements – Lot 1: Managed hosting or self-hosting VLE, ancillary software and ancillary services – Lot 2: Consultancy services and value added services including support, software services, integration services (to student records and exams processing systems) and training – Lot 1 is a superset of Lot 2 – Template mini-tender documents exist VLE Framework 11Library Services Day 2014 BlackboardInstructure Desire2LearnMoodlerooms Enovation BlackboardLearning Technology Services EnovationMoodlerooms Instructure

Adobe Connect 12Library Services Day 2014 Adobe Connect favourable pricing through Collab8 Framework to be created during 2015? More Information

Library Services Day 2014 Library Management System Framework Tender? What else could you use…

Summary 14Library Services Day 2014 Many agreements exist They can save you – money – effort – Time Portfolio constantly under review Sign up to lists: – HEANET-CM HEANET-CM – HEANET-CM-FW-LOOKAHEAD HEANET-CM-FW-LOOKAHEAD If you have a need, let me know... – or – And finally... – Whilst renewing my own annual travel insurance I negotiated a 10% reduction on travel insurance and a 5% reduction on house insurance with getcover.ie. Simply use the promotion code HEA.

Questions 15Library Services Day 2014

Appendices 16Library Services Day 2014

Adobe Agreements Campus Agreement – subscription agreement for Creative Suite – unlimited use on campus equipment including virtualised environments – Accessed through Eduserv – licence tied to renewal – Closed for new entrants 08/13 – New agreement 08/15 Cumulative Licensing Program – running since 2007 – upgrade protection on non Creative Suite software – desktop software only – perpetual licence Student and Staff Software Agreement – creative suite via – online store is federated – perpetual licence Adobe Agreements 17Library Services Day 2014

Anti Virus Added in 2013 Kaspersky Lab Price per device through a reseller Not a Framework Agreement AntiVirus 18Library Services Day 2014

Articulate In collaboration with the NDLR Studio ‘13 Pro Storyline 2 Significant savings over standard education pricing Articulate Information 19Library Services Day 2014

Alerting, Monitoring and Notification Services Framework New in 2014 – Live to 05/2017, option to extend to 05/2018 – Multi-supplier framework – Covers monitoring, alerting and notification services, 24x7 – Eases compliance burden – Single mini-tender per annum with drawdown possible – Template mini-tender documents exist Alerting… Framework 20Library Services Day 2014 DamovoFastcomLogicalis

Application Virtualisation Framework New in 2014 – Live to 04/2017, option to extend to 04/2018 – There are two lots and both lots are single supplier agreements – Lot 1: Managed hosted solution. Zinopy provide a managed hosted Citrix based solution – Lot 2: Self hosted Software2 provide Application Jukebox as a self hosted solution. eases compliance burden – template mini-tender documents exist Application Virtualisation Framework 21Library Services Day 2014

Blackboard Collaborate Preferential pricing to HEAnet member institutions Not a framework agreement Blackboard Collaborate 22Library Services Day 2014

IP Vulnerability Scanning Outpost24 Not a framework agreement Pricing fixed until 2016 Vulnerability Scanning 23Library Services Day 2014

Server Hardware Created in 2013 Single Supplier Framework (Dell) Will refresh in 2014 to keep specs current Template mini-tender documents exist Server Hardware Framework 24Library Services Day 2014

Storage Hardware Expires August 2015 Template mini-tender documents exist Good mix of vendors – BT (EMC) – Triangle (IBM) – Tyrell (Isilon) – PFH (HP) – Appliance Technology (NetApp) – DELL (Compellent, EqualLogic, PowerVault) Storage Hardware Framework 25Library Services Day 2014

Storage Virtualisation Expires August 2015 Allows you to manage multiple storage resources Template mini-tender documents exist Good mix of vendors – DataArch (FalconStor) – BT (EMC) – OCF (IBM) – Triangle (IBM) – PlanNet21 (NetApp) Storage Virtualisation Framework 26Library Services Day 2014

Video Platform Framework New in 2014 – Live to 10/2017, option to extend to 10/2018 – There are two lots and both lots are multi supplier agreements – Mediacore, Kaltura, Panopto in both lots – Lot 1: Managed hosting or self-hosting Video Platform, ancillary software and ancillary services – Lot 2: Consultancy services and value added services including support, software services, integration services and training – Lot 1 is a superset of Lot 2 – Template mini-tender documents exist Video Platform 27Library Services Day 2014

Vidyo Compatible Framework New in 2014 – Live to 08/2017, option to extend to 08/2018 – Image Supply Systems, PlanNet21, Vu2Vu – Vidyo Compatible hardware and software – Template mini-tender documents exist VidyoCompatible 28Library Services Day 2014

Handy Tips Tenders – If buying hardware and software consider wording choices splitting tender – Not all suppliers may be able to sell you software at the same price Frameworks – OGP – NPS – CMOD Mini-tender – Annual mini-tender with a draw down award Standardised approach to integrators 29Library Services Day 2014