Integrating Microsoft Project with Other Programs Lesson 10

Skills Matrix Skills Matrix Skill Use a GIF image to display project information Copy and paste with Microsoft Project Copy an image from Project and paste it into another document Use other file formats in Microsoft Project Use a different file format in Microsoft Project Skills Matrix

Microsoft Project’s Copy Picture Dialog Box Enables you to convert the image for screen, printer, or to a GIF file Specifies the location of the GIF file Enables you to copy all of the rows on the screen or just selected rows Enables you to copy the image as shown onscreen or for a specific date range Software Orientation

Use a GIF Image to Display Information Use a GIF Image to Display Project Information Click Project Point to Filtered for: All Tasks Click Summary Tasks Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Click View Click Zoom Click Entire Project Click OK Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Tasks are collapsed to show summary tasks Entire project is visible in the active window Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Click the Copy Picture button Under the Render image label, Click TO GIF image file Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Project suggests that you save the file in the same location as the practice file and with the same name, except with a .gif extension To GIF image file option selected Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Click OK Click View Click Toolbars Click Web Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Click Go on the Web toolbar Click Open Hyperlink Click Browse Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Select GIF Files from the Files of Type box Locate and select the Don Funk Music Video 10 GIF image that you saved earlier Click Open Click OK in the Open Internet Address dialog box Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) The Gantt Chart view is saved as a GIF file, which you can view in a browser or graphics editing program Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Close the program you used to display the GIF file If the view does not return to Microsoft Project, select Don Funk Music Video 10 from your Taskbar Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) Project supports the standard copy and paste functionality of most Microsoft Windows programs Project also has an additional feature called Copy Picture Copy Picture enables you to take a snapshot of a view Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) You have several options with Copy Picture You can copy the entire view that is visible on the screen You can copy just selected rows of tables You can copy a range of time that you specify or show on the screen Use a GIF Image to Display Information

Use a GIF Image to Display Information Use a GIF Image to Display Project Information (cont.) With any of these options You can copy onto the windows clipboard You can save the image to a GIF file Use a GIF Image to Display Information

Copying and Pasting with Project Copy an Image from Project and Paste It into Another Document Make sure your screen shows project summary tasks zoomed to show the entire project Click Copy Picture Under the Render image label, select For screen Click OK Copying and Pasting with Project

Copying and Pasting with Project Copy an Image and Paste It into Another Document (cont.) Start Microsoft Word or WordPad Open the Letter to Agent document from your Lesson 10 folder Highlight the phrase “(Insert summary Gantt Chart here)” Click Paste in Word or WordPad Copying and Pasting with Project

Copying and Pasting with Project Copy an Image and Paste It into Another Document (cont.) Letter to Agent document containing snapshot of Gantt Chart view Snapshot of Gantt Chart was inserted here Copying and Pasting with Project

Copying and Pasting with Project Copy an Image and Paste It into Another Document (cont.) You can copy and paste data to and from Project using the various commands in Project Copy Copy Picture Copy Cell Paste Paste Special Copying and Pasting with Project

Copying and Pasting with Project Copy an Image and Paste It into Another Document (cont.) When you copy data from Project, you have two options Copy text from a table and paste it as text into the destination program. You can edit data in the destination program. Copy a graphic image of a view from Project and paste it as a graphic image in the destination program. The image can only be edited with a graphics editing program. Copying and Pasting with Project

Copying and Pasting with Project Copy an Image and Paste It into Another Document (cont.) When you paste data into Project, you have two options You can paste text into a table in Project You can paste a graphic image and/or OLE object from another program Copying and Pasting with Project

Copying and Pasting with Project Copy an Image and Paste It into Another Document (cont.) The graphic image or OLE object from another program can be pasted Into a graphical portion of a Gantt chart view Into a task, resource, or assignment note To a form view To a header, footer, or legend of a view report Copying and Pasting with Project

Copying and Pasting with Project Copy an Image and Paste It into Another Document (cont.) When pasting text as multiple columns Make sure the order of the information in the source program matches the order of columns in the Project table Make sure the columns in the source program support the same type of data as do the columns in Project Copying and Pasting with Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project Project 2007 has a security setting that may prevent you from opening legacy or non-default file formats If you see a dialog box with a warning message when you try to open a file, you may need to change your settings Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) On the menu bar, click Tools  Options Click the Security tab Under Legacy Formats, select Prompt when loading files with legacy or non-default file format Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Click File Click Open In the Files of type box, select Microsoft Excel Workbooks Locate the folder where the Sample Task List workbook file is saved Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Double-click the Sample Task List file The Import Wizard appears Click Next Select New map Click Next Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Select As a new project Click Next Select Tasks Select Import includes headers Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Click Next Select Task List from the Source worksheet name list Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Select the worksheet name from the source file here Use this section to specify how you want to map the fields Preview area shows how data from another file format will be mapped to Project Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Click Next Click Finish Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Click Yes Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) After data is imported, it appears as an unlinked sequence of tasks, ready to be edited Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Project uses export maps when saving data to other file formats Export map — Specifies the exact data to export and how to structure it Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) Project uses import maps when opening data from another file format Import map — Specifies the exact data to import and how to structure it Using Other File Formats in Project

Using Other File Formats in Project Use a Different File Format in Microsoft Project (cont.) The same maps are used for both opening and saving data, so they are often referred to as import/export maps or data maps Data maps — Allow you to specify how you want individual fields in the source program’s file to correspond to individual fields in the destination program Data maps can be used over and over Using Other File Formats in Project

You Learned How to Summary Use a GIF image to display project information Copy and paste with Microsoft Project Use other file formats in Microsoft Project Summary