Complete Communications
Overall Glance Who: Residents of Dane County as well as current clients What: Solar Showcase Where: 801 Richard Way / Lot 265, Westbridge Subdivision, Waunakee, WI When: August 17, 2013, 9am-3pm Objectives: Attract homeowners/business owners to invest in solar energy for their home/building
Spread the Word 2 Press releases in Dane County Wisconsin State Journal Capital Times Waunakee Tribune DeForest Times Tribune First one informational Second as reminder 200 flyers throughout Dane County Local Buisnesses Facebook posts to promote and give updates before, during, and after event
Running the Show Sunvest employees Complete Communications
Stations Technical booth Kitchen Personal financial benefits booth Master Bedroom Environmental benefits booth Deck Economy benefits booth Guest Bedroom Commercial projects room Dining Room Residential projects room Living Room Refreshments station Garage
Stations Setup Chair and table rental through Bucky’s Rentals, located in Madison, WI Six 6’ Serpentine Tables for exhibits Six 6’ Banquet Table 15 vinyl folding chairs Pick up rentals and set up ourselves to reduce costs
Chairs and Tables
Exhibits 1 Sunvest Employee to handle questions and discussions Tables set with: Business cards Company fact sheets related to topic Company brochures
Showcase Rooms 1 Sunvest Employee per room Digital Picture Frame displaying Sunvest projects on tables Tables set up identical to exhibits
Digital Picture Frame
Raffle Upon arrival, guests will fill out slip of paper with name, phone number, and address This will be put into a bucket Slips will be held onto until 2:30pm where we will begin raffling off prizes If a guest is not present during raffle, we will call and let them know they have won We will call big prizes first, then move down Once a guest’s name has been called, there name will not be put back in the bucket
Raffle Prizes 1 $100 Home Depot Gift Card 1 $100 Lowe’s Gift Card 2 $100 Menard’s Gift Card 4 $50 Walmart Gift Cards Pelican Castaway 116 $599.99
Timeline May Contact the Dane County Newspapers for first press release Post event on Twitter and Facebook Contact the catering Reserve date in model home, make sure city and Tim O’Brien are aware and approve June Secure Sunvest employees to work August 17 Update the Twitter and Facebook Contact Bucky Rentals Be in contact with newspapers to hold spot for second release July Double check the catering Update the Twitter and Facebook Purchase raffle prizes Purchase bottled water
Timeline Week of August 4-10 Confirm Bucky rentals Confirm catering with Cranberry Creek Café Facebook reminder Final reminder press release Verify Sunvest employees to work event
It’s Showtime August 16: Pick up rentals from Bucky’s Rentals August 17: 7am employees arrive to begin setup of exhibits 8am catering arrives 9am showcase begins and guests will be free to look around as they desire 9am-11am fruit pizzas will be served 11am will begin serving appetizers 2pm final reminder for guests to give raffle tickets in bucket 2:15pm have guests begin gathering for raffles 2:30pm begin raffling 3:00pm begin to clean up This will be everyone running the event, Sunvest Employees and Complete Communications
Refreshments Cranberry Creek Cafe Fresh Fruit Pizza Swedish Meatballs Stuffed Mushrooms Tortilla Spirals Cheese/saus. Tray Oatmeal Fudge Bars Lemon Bars Cookies Coffee Lemonade Madison, WI $44.95 X 3 = $ $8.95 X 5 = $44.75 $11.95 X 5 = $59.75 $8.95 X 5 = $44.75 $57.95 X 2 = $ $15.75 $45.00 $37.50 +$20 Delivery Fee +$4.99 (24 bottles of water) X 15 Refreshment Total: $624.60
Budget 6 Exhibit tables 6 Refreshment Tables 15 folding chairs Refreshments Digital Picture Frames Raffle Prizes Napkins, plates, and cutlery $13.00/tableX6= $78 $8.50/table X 6 = $51 $.95/chair X 15= $14.25 $ $50 X 2 = $100 $1200 $300 Budget Grand Total: $2,367.85
Questions? Please feel free to call M-F 9:00am-5:00pm or us anytime! Thomas Jones (262) Jocelyn Bykowski (414)