Unit 1 Appendix: SAP Business One Standard Financial Processes

Display of Debit and Credit Account with Debit Balance Credit Postings (100.00) Debit Postings Debit Balance Account with Credit Balance Credit Postings (130.00) Debit Postings Credit Balance

Unit 2 Appendix: Banking Process

Bank Definition Bank Definitions Bank Country Bank Code G/L Account Bank Account Number G/L Bank Account Business Partner

Bank 1 Vendor 1 OI Outgoing Payment Payment Means Bank Transfer Customer OI1 Bank 1 Open Invoice Outgoing Payment by Bank Transfer Enter Bank Statement with Create Payment Bank Statement Debit Bank Statement Credit Open Invoice External Reconciliation with Bank Statement Incoming Payment by Bank Transfer External Reconciliation with Bank Statement Bank Transfer - Process

Bank 3 Incoming Credit Card Payments - Process Customer 1 OI Credit Card 1 2 Open Invoice Incoming Payment Payment Means Credit Card Deposit of Credit Card Voucher Deferred Account 2 3 Postdated Credit Voucher Deposit Credit External Reconciliation with Bank Statement Credit

Outgoing Credit Card Payment - Process Bank Statement Debit Bank Account 1 Vendor 1 OI External Reconciliation with Bank Statement Open Invoice Outgoing Payment Payment Means Credit Card

Bank File Formats SAPBPITOPBT_CBI_DO SAP Business One Payment Engine Country Code Area Method Format Name Domestic or foreign Payment Method For Bank Transfer payment methods

Creating Bank Files with the Payment Wizard Payment Wizard Wizard Options 1 Payment Wizard Different Selection Criteria Payment Wizard Different Selection Criteria 3 Payment Wizard Different Selection Criteria 2 4 Payment Wizard Different Selection Criteria 5 Payment Wizard Recommen- dation Report 6 Payment Wizard 7 Saving Options Payment Wizard Document and Report Printing 8 Bank File 1. Test Run 2. Production Run Log Accompanying Ticket Data File Execute

Unit 3 Appendix: Financial Process

Account Segmentation Account segmentation: A bookkeeping method of creating account codes based on the hierarchical structure of a business. This method is commonly used in some localizations. The implementation consultant and the user are to decide if to use it and define the account segments as needed. The individual segments correspond to different business units, such as company, division, region, department, group, and so forth, and to different categories, such as travel expense, box office revenue, product line, and so forth.

Unit 4 Appendix: Posting Periods Process

Semi-Automatic Internal Reconciliation Trans. NoPosting DateRef. 1Balance Due Trans. NoPosting DateRef. 1Balance Due Open DebitsOpen Credits RankTrans. NoPosting DateRef. 1Balance DueDetails A/R Invoices – C7000 RankTrans. NoPosting DateRef. 1Balance DueDetails Incoming Payments – C70000 Reconciliation Recommendations (for selected line)

Automatic Internal Reconciliations Posting Date AmountBalance Due Ref Posting Date AmountBalance Due Ref DebitsCredits   Rules for this example: ■ Rule 1: Posting Date variation 31 days ■ Rule 2: Ref. 1 relate to last 3 characters

Adjustments with Automatic Reversals Adjustment Posting with Automatic Reversal Date Period-End Reporting at Key Date (P&L, Balance Sheet, and so on) Reverse Adjustment Postings Old PeriodNew Period Key Date

Deferrals with Automatic Reversals Deferred Expenses Expenses 100 Vendor Post Invoice Post Deferral Reverse Deferral 60 Old Year New Year Old YearNew Year

Unit 5 Appendix: Controlling Reports

Financial Report Templates General Ledger Level 1 Assets Liabilities Cap. + Res. Turnover Cost of Sales Operating C. Non-Operating Tax + Extr. Template for Balance Sheet Active Accounts Liabilities. Cap. + Res. Profit Period Passive Accounts Assets Template for P&L = Gross Profit* = Operating Profit* + Turnover - Cost of Sales - Operating Costs +/- Non-Operating Inc. and Exp. = Profit after Financing Expenses* +/- Taxation and Extraordinary Items = Profit Period* * Default Subtotals

Editing a Financial Report Templates Template for Balance Liabilities. Cap. + Res. Profit Period Assets Template for P&L = Gross Profit = Operating Profit + Turnover - Cost of Sales - Operating Costs +/- Non-Operating Inc. and Exp. = Profit after Financing Expenses +/- Taxation and Extraordinary Items = Profit Period Level 1... Creditors Due Within One Year Creditors Due After One Year Level 3 Bank Loans & Overdrafts Accruals & Deferred Income... Level 4 Bank Loans Due < 1 Year Other Loans Due < 1 Year Level 5 Current Liabilities Level 2 Long Term Liabilities Ordinary Share Capital Called Up Share Capital... Titles Accounts Dummy Titles

Exercise − Financial Report Templates (Optional)

Dunning Wizard Selection Criteria Document Parameters Select Customers General Parameters Wizard Options Dunning Letter Entry in the customer master record Save Load Saved Payment Runs Recommendations Print

Dunning Terms Customer Master Record Dunning Term Dunning Fees and Dunning Interest Dunning Letter Method Dunning Levels Dunning Term Dunning Fees and Dunning Interest Dunning Letter Method Dunning Levels Days

Unit 6 Appendix: Financial Accounting Initialization

Tax Processing in the European Union Non-EU Business Partner Your Company EU Business Partner Output Tax 0% Import Tax Output Tax 0% Acquisition Tax EU Sales Report Tax Report

Tax Settings for Foreign Business Partners Foreign Vendors Tax StatusTax Group Tax Group in the Document Foreign Customer ■ EU EU EU-Sales Tax*EU-Sales Tax (0%) ■ EU Acquisition Acquis. Tax Gr. Acquisition Tax Gr. ■ non-EU Liable Sales Tax for Export (0%) ■ non-EU Liable Import Tax Group Business Partner Master Record * Sales Tax Group with EU indicator Sales Tax Exp. Import Tax Gr.

Acquisition Tax Posting ExpenditureVendor Acquisition Tax (Input Tax) Acquisition Tax (Output Tax) Tax Group for Acquisition Tax

Automatic Tax Line Items in a Manual Journal Entries DebitCreditTax Group Tax Amount Gross Value Base Amount G/L Account100V Tax Account19V2100 Based on each other Defaulted from G/L Account (or entered manually) Calculated based on tax group Line added automatically

Document Settings: Currencies Definition When Entering Manual Journal Entries There are few options for currencies conversions you can set for when you enter a manual Journal Entry: Block Unbalanced FC Journal Entry - Disallows unbalanced foreign currency entries. Block Multiple Currency Transactions – Disallow the creation of journal entries that involve more than one currency. Block Editing of Totals in System Currency - Prevents document amounts from being edited in the system currency.