CompTIA A+ Guide to Managing & Maintaining Your PC By: JEAN ANDREW Computer Maintenance Chapter 1: Printers and Scanners

Copyright © CIST 2 Objectives After you have completed this lesson, you will be able to: Explains how printers and scanners work Identify procedure to install printers and scanners and share a printer over a local area network Identify routine maintenance task necessary to support printers and scanners Identify procedure to troubleshoot printer and scanner problems.

Copyright © CIST 3 Scenario In this chapter, you will learn: How printers and scanners work Installing and sharing a printer Maintaining printers and scanners Troubleshooting printers and scanners

HOW PRINTERS AND SCANNERS WORK Printers and scanner can connect to a computer by way of a USB port, parallel port, serial port, wireless connection (Bluetooth, infrared, or WiFi), IEEE 1394 (FireWire), port, SCSI port, PC card, or ExpressCard connection, or by a network. Printer can have a variety of options There are two major type of printer –Impact printer –Nonimpact printer Copyright © CIST 4 A+ Tip: The A+ Ess. Exam expects you to know that printers and sc anners can connect using these interfaces: parallel, network, USB, SCSI, IEEE 1394 (FireWire), and wireless (Bluetooth, , and infrared). Notes: if you can afford it, the best practice is to purchase one machine for one purpose instead of bundling many functions into a single machine. Routine maintenance and troubleshooting are easier and less expensive on single-purpose machine, although the initial cost is higher.

LASER PRINTERS A laser printer is a type of electrophotographic printer that can range from a small, personal desktop model to a large, network printer capable of handling and printing large volumes continuously Copyright © CIST 5 A+ ExamTip: The A+ Ess. Exam expects you to be familiar with these types of printers: laser, inkjet, solid ink, thermal, and impact.

LASER PRINTERS Copyright © CIST 6 A+ Exam Tip: The A+ Ess. Exam expects you to know the six steps in the printing process fro a laser printer.

HOW LASER PRINTERS WORKS 1. Cleaning. The drum is cleaned of any residual toner and electrical charge 2. Conditioning. The drum is conditioned to contain a high electrical charge. 3. Writing. A laser beam discharges the high charge down to a lower charge, only in those places where toner is to go. 4. Developing. Toner is placed onto the drum where the charge has been reduced. 5. Transferring. A strong electrical charge draws the toner of the drum onto the paper. This is the first step that take place outside the cartridge. 6. Fusing. Heat and pressure fuse the toner to the paper Copyright © CIST 7

INKJET PRINTERS Inkjet printers use a type of ink-dispersion printing Inexpensive color printing Can provide photo-quality output Quality of paper affects quality of output Today inkjet printer can use up to 4800 x 1200 dpi Slower than laser printer Use a print head to move across the paper The most popular technology is bubble-jet Inkjet printer include one or more ink cartridges Copyright © CIST 8

INKJET PRINTERS Copyright © CIST 9

DOT MATRIX PRINTERS Almost nonexistent now, it was replace by inkjet and laser printer The two reasons you still see some around 1.Impact printers and can print multicopy documents 2.They last long forever Less expensive Lesser quality output Print head moves across the page Pins print a matrix of dots by striking printer ribbon Copyright © CIST 10

THERMAL PRINTERS Newer technology Non-impact printers using heat to produce print output Thermal printers use wax-based ink Used in retail for bar codes and price tags –Direct thermal printing –Thermal wax transfer printing One variation of thermal printing use thermal dye sublimation technology –A dye-sublimation printer use solid dyes embedded on different transparent film Copyright © CIST 11

SOLID INK PRINTERS Use ink store in solid blocks, Xerox calls color stick The sticks or block are easy to handle and several can be inserted The design is simple, quality is excellent Easy to setup and maintain The greatest disadvantage is the time to takes for the print head to heat up to begin a job Copyright © CIST 12 Printer Manufacturer Web SitePrinter Manufacturer Web Site Brotherwww.brother.comOkidatawww.okidata.com Canonwww.canon.comSATOwww.satoamerica.com Hewlett-Packardwww.hp.comSeiko Epsonwww.epson.com IBMwww.ibm.comTally Genicomwww.tallygenicom.com Lexmarkwww.lexmark.comXeroxwww.xerox.com

INTRODUCING SCANNERS Basically, there are three types of scanners: A flat-bed scanner A sheet-fed scanner A portable of handheld scanner Copyright © CIST 13

INTRODUCING SCANNERS Other features to look for when shopping for a scanner include: Scanning speed Scanner resolution Scanning mode Preview mode Bundled software Maximum document size File format Connection to PC Copyright © CIST 14

Copyright © CIST 15 Scenario In this chapter, you will learn: How printers and scanners work Installing and sharing a printer Maintaining printers and scanners Troubleshooting printers and scanners

INSTALLING A LOCAL PRINTER Follow these steps to install a local printer using a hot-pluggable port: 1. Logon the system as an administrator and begin the installation 2. At one point in the setup, you will be told to connect the printer 3. The setup program detects the printer 4. The setup program asks if you want this printer to be the default 5. You can now test the printer. Go to Start > Control Panel > Printers and Faxes > right-click the printer and select Properties > click General tab and then click Print Test Page button. 6. Show the user how to use the printer and any add-ons Copyright © CIST 16

SHARING A PRINTER WITH OTHERS IN A WORKGROUP To share a local printer connected to a Windows XP workstations: 1. Open the Printers and Faxes window or Printers window. Right-click the printer > select Sharing > select Share this printer 2. If you want to make drivers for the printer available to remote users who are using other OS, click Additional Drivers. 3. Select the OS. Click OK twice to close both windows. You might asked for the Windows installation CD or other access to the installation files. Notice the hand icon. Copyright © CIST 17

SHARING A PRINTER WITH OTHERS IN A WORKGROUP Copyright © CIST 18

USING A SHARED PRINTER To use a shared printer on the network by installing the manufacturer’s printers drivers from CD, do the following: 1. Open the Printers and Faxes window and click Add printer > click Next 2. Select A network printer, or a printer attached to another computer > click Next 3. Enter the host computer name and printer name.(\\pc1\HPDesk). You can click Browse to search for the shared printer, or type the IP address of the host PC, if your network use static IP.\\pc1\HPDesk 4. Windows XP searches for drivers on the host computer for this printer. If it find them (meaning that the host computer is a Windows XP machine), the wizard skip to Step 6). If it doesn’t find the drivers (the host computer is not a Windows XP), a message ask if you want to search for the proper driver. Click OK. 5. Click Have Disk to use the manufacturer’s drivers. Click OK. 6. Select Yes to set this printer as a default printer. 7. Right-click on printer > Properties > General tab > Print test page Copyright © CIST 19

USING A SHARED PRITNER Copyright © CIST 20

USING A SHARED PRITNER Another ways to install a shred printer is to first use My Network Place or Neighborhood: Copyright © CIST 21

OTHER METHODS OF SHARING PRITNERS OVER A NETWORK The three ways to make a printer available on a network are listed here: A regular printer can be attached to a PC using a port on the PC, and then that PC can share the printer with the network. A network printer with embedded logic to manage network communication can be connected directly to a network with its own NIC. A dedicated device or computer called a print server can control several printers connected to a network. Copyright © CIST 22

OTHER METHODS OF SHARING PRITNERS OVER A NETWORK If you don’t have directions, do the following : 1. Download the printer drivers from the manufacturer’s Web site 2. Start a wizard to add a new printer. Select the option to install a local printer but do not as Windows to automatically detect the printer. 3. Choose Create a new port. Select Standard TCP/IP Port. Click Next twice. 4. Enter the IP address of the printer, click Next. 5. Click Have Disk and point to the drivers. 6. When ask you can make the printer to be a default printer. When ask you can select Yes to print a test page. Click Finish. Copyright © CIST 23 Notes: to know the IP address of a network printer, look in the printer documentation. Or you can press a key on the front panel of the printer to instruct it to print setup information about the printer, which should include its IP address. To know which key to press to print the setup report, see the printer documentation.

OTHER METHODS OF SHARING PRITNERS OVER A NETWORK Copyright © CIST 24

Copyright © CIST 25 Scenario In this chapter, you will learn: How printers and scanners work Installing and sharing a printer Maintaining printers and scanners Troubleshooting printers and scanners

PRINTER LANGUAGES The printer uses PostScript commands to build the page. The printer uses PCL commands to build the page. The Windows GDI builds the page and then sends it to the printer. Raw data is printed with little-to-no formatting. Copyright © CIST 26

USING WINDOWS TO MANAGE PRINTERS Copyright © CIST 27

ROUTINE PRINTER MAINTENANCE PRINER CONSUMABLES PRINTER MAINTENANCE KITS CLEANING A PRINTER ONLINE SUPPORT FOR PRINTERS UPDATING PRINTER FIRMWARE Copyright © CIST 28

ROUTINE PRINTER MAINTENANCE Copyright © CIST 29

SUPPORTING SCANNERS HOW TO INSTALL A SCANNER: 1. Read the manufacturer setup instructions and follow them, most likely you’ll be told to first run the setup CD before connect scanner 2. Log on to the Windows XP system as an administrator 3. Launch the setup program on the scanner setup CD and follow the onscreen instruction. 4. Connect the scanner, plug it up, and turn it on. 5. Test the scanner by scanning a document or picture and save it to a file. Copyright © CIST 30

SUPPORTING SCANNERS Copyright © CIST 31

Copyright © CIST 32 Scenario In this chapter, you will learn: How printers and scanners work Installing and sharing a printer Maintaining printers and scanners Troubleshooting printers and scanners

PRINTERS DOES NOT PRINT Problem can be isolated to one of the following areas: The printer itself Connectivity between the PC and its local printer Connectivity between the PC and a network printer The OS and printer drivers The application attempting to use the printer Copyright © CIST 33

PROBLEM WITH LASER PRINTERS Poor print quality or a toner low message is displayed Printer stays in warm-up mode A paper jam occur or paper out message appears One or more white streaks appear in the print Print appears speckled Printed images are distorted Printing is slow A portion of the page does not print Copyright © CIST 34

PROBLEM WITH INKJET PRINTERS Print quality is poor Printing is intermittent or absent Lines or dots are missing from the printed page Ink streaks appear on the printed page Paper is jammed Copyright © CIST 35

TROUBLESHOOTING SCANNERS Try turning off the scanner or unplugging it from its power then turning it back Try disconnecting USB and reconnecting it Try rebooting your computer Is there enough free hard drive space? Many scanners have a repair utility and troubleshooting software Check the Web site of the scanner manufacturer for troubleshooting guideline Try uninstalling and reinstalling the scanner software Install the scanner on another computer Copyright © CIST 36

TROUBLESHOOTING SCANNERS Copyright © CIST 37

Vocabulary beam detect mirrorinkjet printerRet (resolution Enhancement technology) control bladelaser printerscanner default printerlocal printerscanning mirror dye-sublimation printernetwork printersolid ink printer extension magnet brushPCL (Printer Control Language) spooling GDI (Graphics Device Interface) PostScriptthermal printer Copyright © CIST 38

Copyright © CIST 39 Summary The two most popular types of printers are laser and inkjet. Other types of printers are solid ink, dye sublimation, thermal printers, and dot matrix. Laser printers produce the highest quality, followed by inkjet printers. Dot matrix printers have the advantage of being able to print multicopy documents. The six steps that a laser printer perform to print are cleaning, conditioning, writing, developing, transferring, and fusing. The first four steps take place inside the removable toner cartridge. Inkjet printers print by shooting ionized ink at a sheet of paper. The nozzles of an inkjet printer tend to clog or dry out, especially when the printer remains unused. The nozzles can be cleaned automatically by means of printer software or buttons on the front panel of the printer. Dot matrix print by projecting pins from the print head against an inked ribbon that deposit ink on the paper. Three types of scanners are flat-bed, sheet-fed, and portable scanners.

Copyright © CIST 40 Summary A printer is installed as a local printer connected directly to a computer, a network printer that works as a device on the network, or a network printer connected to a printer server. A local printer can be shared so that others can use it as a resource on the network. Printers can process print jobs using PostScript, PCL (Printer Control Language), or GDI input. In addition, printers can receive raw data that can be printed with no processing. Windows manages and configures a printer using the Windows XP Printers and Faxes windows or the Windows 2000 or Windows 9x/Me printers window. Routine maintenance and cleaning help a printer or scanner to last loner and work better. When troubleshooting printers, first isolate the problem. Narrow the source to the printer, cable, PC hardware, operating system including the device driver, application software, or network. Test page printed directly at the printer or within Windows can help narrow down the source of the problem.

Copyright © CIST 41 Review Questions 1. Which type of printer produce the best quality of printing? a. LaserJet printerc. Dot matrix printer b. InkJet printerd. Thermal printer 2. How many kind of scanner are there? a. 1c. 3 b. 2d How many ways are there to make a printer available on network? a. 1c. 3 b. 2d. 4

Copyright © CIST 42 Question Questions? Delivery guide for instructor. Guide to managing and maintaining your PC – sixth edition Video ‘chapter 21/Clearing a Paper Jam’ Video ‘chapter 21/Replacing Ink cartridge’ and now it’s time to practice