2012 LCIF District and MD Coordinator Orientation LIONS CLUBS INTERNATIONAL FOUNDATION September - October 2012

Overview 1.LCIF Overview 2.Your role as LCIF Coordinator 3.Leadership and Working Relationships 4.LCIF Education and Promotion 5.Encouraging LCIF Fundraising 6.Resources Available 7.Next steps 2

Your Foundation - LCIF Overview We Change Lives Everyday, Everywhere

LCIF at a Glance Official charitable Foundation of Lions Clubs International Supports humanitarian efforts of clubs Provides grant funding for large-scale projects US$30-$50 million awarded each year More than US$789 million awarded since 1968

Four Pillars of Service Provides Disaster Relief Serves Youth Saves Sight Meets Humanitarian Needs

Providing Disaster Relief First grant LCIF awarded was for disaster flooding LCIF provides short term and long term relief More than 3,000 emergency grants Awarded US$85 million over the past 10 years for disaster relief A few examples are: $21 million for Japan earthquake $15 million for South Asian Tsunami $5 million Hurricane Katrina

Saving Sight SightFirst: LCIF’s blindness prevention program Improved or restored vision for 30 million people Improved eye care for hundreds of millions Mission to eliminate avoidable blindness Lions have mobilized US$415 million We Care. We Serve. We Accomplish.

Serving Youth We Care. We Serve. We Accomplish. Providing life skills through the Lions Quest program Building or equipping youth centers such as schools, orphanages or day cares Supporting vocational training for youth

Meeting Humanitarian Needs Empowering those with disabilities Special Olympics Opening Eyes Program Training and Services for people with disabilities Addressing global health issues Diabetes prevention Measles vaccinations We Care. We Serve. We Accomplish.

LCIF Donations and Grants

Your Role as LCIF Coordinator

Position Description 12 Be an ambassador for LCIF in your district or multiple district –Chosen for leadership ability and commitment to humanitarian service –Nominated by LCIF Steering Committee member –Appointed for a multi-year term by the LCIF Chairperson Help create a stronger LCIF Join a worldwide network of 900+ volunteer coordinators Report directly to the LCIF Steering Committee

Roles and Responsibilities 1.LCIF Education and Promotion a.Give LCIF presentations at club meetings, zone/region/district events, etc. b.Promote LCIF through media c.Educate Lions on grants, impact of LCIF, programs, new initiatives, etc. d.Collect photos and stories from LCIF-supported events and share with headquarters staff for global promotion 2.LCIF Fundraising a.Encourage Lions and clubs to give to LCIF annually b.Identify potential donors c.Assist with the submitting of funds and LCIF recognition applications 3.MDCs: Lead your District Team a.Recruit District LCIF Coordinators for a multi-year term b.Train the coordinators through webinars or face to face training sessions c.Lead your LCIF Coordinator Team with regular communication, updates and assistance 13

Roles and Responsibilities LCIF Coordinator’s role is critical for the long-term health of our international foundation: 1.LCIF Education and Promotion When Lions learn about the impact of their donations on people’s lives, both close to home and abroad, they are more likely to give and see their support of LCIF as an extension of their service. 2.LCIF Fundraising Each year, more Lions address greater needs in their communities by seeking help from LCIF. By increasing the contributions collected each year, LCIF can respond to these needs effectively. 3.MDCs: Lead your District Team Regular communication between MDCs and DCs helps to maintain focus on education, promotion, and fundraising throughout the year and multiplies the capacity of LCIF staff to support local efforts. 14

Leadership and Working Relationships

MDCs recruit, train and lead LCIF District Coordinator Team MDCs communicate regularly with their LCIF Steering Committee member; DCs communicate with MDCs –Provide updates on successes and challenges –Request assistance when necessary Utilize the resources of the LCIF Headquarters staff DCs work with district governors and MDCs work with multiple-district leadership –To set fundraising and promotional goals –To promote the work of LCIF –To communicate with Lions regularly regarding fundraising progress –To celebrate successes and address challenges together! 16 LCIF MD Coordinator LCIF Steering Committee Member LCIF District Coordinators LCIF Staff DGs and MD Leadership

Global LCIF Steering Committee We Care. We Serve. We Accomplish – 2013 LCIF Steering Committee: Clement Kusiak, USA J. Frank Moore III, USA Jack Isaman, Canada Edisson Karnopp, Brazil Georges Placet, France Dr. Tae-Sup Lee, Korea Rohit C. Mehta, India G. Ramaswamy, India Dr. R.J. Coulthard, Australia Dr. S.P. Amin, Kenya Shinji Kayamori, Japan Ching-Li Lee, Taiwan Sid L. Scruggs III, USA  Committee makes recommendations to LCIF Board of Trustees  Composition:  13 members  Each constitutional area represented  Largest two countries for membership  Largest two countries for per capita donations

Utilize LCIF Headquarters Staff Utilize the resources at LCIF Headquarters Familiarize yourself with key LCIF staff members and communicate with them regularly LCIF staff can help: –Obtain relevant statistical reports –Offer fundraising advice and ideas –Provide grant application assistance –Answer other questions regarding LCIF –Demonstrate how to read reports –Arrange for District Coordinator teleconferences and webinars for the MD 18

LCIF Education and Promotion

Give LCIF Presentations Provide presentations to Lions: –Club Visits –Multiple-District Convention Recognize Club and Individual Donors Establish an LCIF booth to receive donations, hand out recognition pins, and provide literature –Council Meetings –Local District Governor Elect Trainings (if needed) Include information on: –Grants received –Fundraising updates –Programs of LCIF –New initiatives of LCIF 20

Promote LCIF through media 21 Multiple District publications and Website Submit LCIF success stories and updates to your multiple district wide publications Recognize exceptional district support of LCIF Provide fundraising progress updates to the MD Council External public relations Work with the District Coordinators to promote the work of LCIF to local media outlets (press releases, etc.) Resources available on the LCIF website Work with your MD public relations chairperson to promote LCIF

LCIF Fundraising

The Importance of Fundraising LCIF relies on the support of Lions and clubs Fundraising is active – reach out to Lions and educate Lessons of CSFII: –Leadership: LCIF Coordinators trained –Plan: set goals, implement fundraising strategies, analyze reports –Educate: educate Lions on the importance of the foundation –Ask: ask Lions for their participation Every dollar is another life changed! 23 LeadPlanEducate Ask

Fundraising Strategies Encourage Individual Giving –Melvin Jones Fellowships (MJFs) –Progressive Melvin Jones Fellowships (PMJFs) –Contributing Memberships Encourage Club Giving –Annual Melvin Jones Fellowship donation –Recognize an individual member or community leader Promote Club Recognition Opportunities Approach Major Donors Encourage Leo clubs to donate or fundraise on behalf of LCIF Provide Information to Lions about Gift Planning 24

Use the Donation Reports Reports sent by each month: MJF Listing: Lists all named Melvin Jones Fellows by district since the program started. Includes non- Lions. Status of Installments (next slide): Lists all unconsumed MJF recognition credits from individuals and clubs. Recap of Donations (slide after next): Lists all donations by individual (individual names withheld), club, district and multiple district Club Health Report: Includes current status of all clubs in the district and shows cumulative giving in the district Reports available on request: Measles Donations: Lists measles donations by MD, District and Club CSFII Funds Raised: Lists all commitments and the funds raised to date to meet that commitment 25

Encourage Melvin Jones Fellowships Status of Installments Report MJF Credit Balances: Individuals or clubs that are close to US$1,000 - encourage them to ‘top up’ donations in order to name an MJF or PMJF Challenge the clubs to donate the funds in order to recognize at least one new MJF this year 75% of donations to LCIF are through the MJF program MJFs and PMJFs may be paid in installments over time Encourage Lions to become MJFs or award an MJF to a fellow Lion or member of the community Encourage MJFs to become PMJFs + $ = $1,000

Total Donations List Recap of Donations Report Clubs that did not donate last year Send a letter Offer to visit Inform the clubs of the good work of the Foundation Inform the clubs of the grants received from LCIF for the MD or district June Recap of Donations Report:

How to Submit Funds to LCIF If submitting funds online, go to the following link that says ‘Donate Now’ (this is to be used with payment by credit card) : give/donate-now.php give/donate-now.php If submitting funds by check in US Dollars, please send to LCIF at the following address: Lions Clubs International Foundation Department 4547 Carol Stream, Illinois USA If sending a check by courier, an alternate address is used – see online. Country specific addresses – Canada, India, etc. If sending a wire, use the following information: JPMorgan Chase Bank, N.A. 10 S. Dearborn Street Chicago, IL ABA Routing No Account Name: Lions Clubs International Foundation Account No (Be sure to use this account number.) Swift International Banking number: CHASUS33 28

Areas of Giving There are four Areas of Giving from which to choose when making a contribution. Donations within these four general areas are eligible for Melvin Jones Fellowship recognition More specific donations within these areas will be honored by LCIF but will not be eligible for MJF recognition (i.e. donations for Special Olympics Opening Eyes, SightFirst, Lions Quest, etc.) The Measles Initiative under Humanitarian Needs is MJF eligible 29 Area of Greatest Need Humani- tarian Needs YouthSightDisaster

Submitting Donation Forms If sending only a check, the area of giving or designation should be written in the notes section Submit MJF application online only if $1,000 is already in the club/individual’s account (can find this out through the Status of Installments report) Must submit an MJF application with the final donation. Recognition will be issued when the donation is received in full as well as the donor name, recipient name and ship to information is received There are individual Contributing Member forms and a multiple CM form that can be submitted with those donations If no information is sent with a donation, district will receive recognition for the donation and the MJF credits Missing donations or recognitions, contact 30

Resources Available & Next Steps

LCIF Coordinator Resources 32 Brochures, DVDs, Contributing Member pins Upcoming webinars: Goal Setting, Grants and Programs, Update on Measles and other initiatives/partnerships Website with links to all videos, brochures and an LCIF Coordinator center containing the following: –Calendar –Club Visits –Forms and Materials –News –Reports

Awards Top 5 District Coordinators in each Constitutional Area (based on total giving and per capita giving) – presented at the MD Convention Top MD Coordinator in each CA (based on total giving and per capita giving) – presented at Area Forum Top 5 Clubs in each CA – presented to Club presidents at the MD convention Top 5 Districts in each CA – presented at Area Forum 100% club participation (minimum of US$20 per club member) awarded to Districts - MD Convention

Next Steps 34 Initial Coordinator Activities Completion Date  MDCs recruit and report your District Coordinator teamAugust 2012  District Coordinator team trainingSept-Oct 2012  Plan for success by setting promotional and fundraising goals with the District leadership October 31 st, 2012  MDCs set activity goals and discuss important dates with your DC team October 2012  Plan immediate steps for LCIF promotion July – October 2012  Introduce yourself to your Steering Committee Area Representative July – October 2012  MDCs plan quarterly check-in meetings/phone calls with DCsSeptember 2012  Semi-Annual formal reports of DCs to MDCs and MDCs to Steering Committee January 2013 and June 2013

We Change Lives Everyday, Everywhere LCIF Coordinator Orientation