McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Introduction to Microsoft Office 2007

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-2 Objectives 1.Describe the 2007 Microsoft Office System 2.Describe the Office 2007 applications 3.Start an Office 2007 application 4.Recognize the basic application features

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-3 Objectives 5.Use menus, context menus, and shortcut keys 6.Use the Ribbon, dialog boxes, and task panes 7.Use Office Help 8.Exit an Office 2007 application

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-4 Outline What Is the 2007 Microsoft Office System? –Word 2007 –Excel 2007 –Access 2007 –PowerPoint 2007

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Common Office 2007 Interface Features –Starting an Office 2007 Application –Using the File Menu –Using Context Menus –Using the Ribbon –Using the Mini Toolbar –Using Office Help –Exiting an Office 2007 Application I-5

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-6 Outline Key Terms FAQs Discussion Questions

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-7 What is the 2007 Microsoft Office System ? Comprehensive and integrated system of programs, servers, and services –Used to solve a wide array of business needs –Programs can be used individually, but designed to work together seamlessly Office 2007 has an entirely new user interface

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I Microsoft Office System

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-9 Word 2007 Word processing software application Helps you create documents –Letters –Reports –Memos – messages

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-10 Excel 2007 Electronic worksheet Used to organize, manipulate, and graph numeric data Includes features for creating and enhancing worksheets Formatting options Complex formulas Charts & graphs What-if analysis

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-11 Access 2007 Relational database Creates a database to collect and analyze related data Can quickly add, delete, and locate specific records Records can be rearranged or sorted

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-12 PowerPoint 2007

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. PowerPoint 2007 Graphics presentation program Helps you produce high-quality presentations I-13

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-14 Common Office 2007 Features File menu Ribbon Quick Access Toolbar Task panes Office Help Starting and exiting an application

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-15 Starting an Office 2007 Application

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using the File Menu

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Context Menus A context menu is opened by right- clicking on an item It displays only those commands relevant to the item

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Displaying Super Tooltips

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Minimizing the Ribbon

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using the Mini Toolbar Appears automatically when you select text Provides commands that are used to enhance text

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-21 Using Office Help

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-22 Key Terms context menu contextual tabs dialog box launcher document window drop-down gallery gallery group hyperlink in-Ribbon gallery KeyTips Mini toolbar on-demand tab Quick Access Toolbar Ribbon ScreenTip

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-23 Key Terms scroll bar selection cursor split button status bar super tooltip tab task pane tooltip user interface

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-24 FAQs 1.What are the four main programs used frequently in Office 2007? 2.Help! I want to collect data and sort it according to different fields. What application should I use? 3.What Office 2007 can I use to create a letters and reports? 4.What program can help me to create an electronic spreadsheet and a chart?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-25 FAQs 5.I would like to create a presentation using on-screen electronic displays. How can I do this with Office 2007? 6.What menu do I use in Microsoft Office to work with files? 7.What is a ScreenTip? 8.How do I open a context menu? 9.I want to minimize the Ribbon. How do I do this? 10.How do I exit an application in Office ?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. I-26 Discussion Questions 1.List and describe the major programs in the 2007 Microsoft Office System. 2.What are some of the common user interface features of Office 2007 applications? 3.Give examples of how to use the Help feature? How does this feature work when you are connected to the Internet?