March 23 rd 2011 PM Connect Kick off Executive Office of Energy and Environmental Affairs, Executive Office of Labor and Workforce Development Information Technology Division

2 IntroductionCommonwealth Leadership Team 20 Min Focus of PM ConnectTom Skinner, PMO Director, EOEEA 15 Min Project Management Survey ResultsMike Blade, PA, Capital PMO15 Min Participants Introductions: Why we are here? Mike Blade, PA, Capital PMO40 Min Professional Development ResourcesSteve Goliger, PA, Capital PMO Tricia McConville, LearnIT Program Director 15 Min Q&A/ Wrap up/ Next StepsDarrel Harmer, Director, Capital PMO 15 Min Agenda

Commonwealth Leadership Team John Letchford - Acting Commonwealth CIO Marcie Desmond - SCIO, ANF John Glennon - SCIO, EOLWD Sharon Wright - SCIO, EOE Mary-Joe Perry – SCIO, MassDOT Darrel Harmer - Director, ITD IT Capital PMO Tom Skinner – Director, EOEEA PMO Clay Martin – Director, EOLWD PMO Introduction “A Very Brief History of Project Management”

4 Great PROJECTS through History Great Pyramids – Giza (2550 BC) 8/21/20154 “ The Origins of Modern Project Management ”, Patrick Weaver, K – 30K workers (mostly paid, not slaves!) over 80 years 2.3M blocks of limestone each weighing 2.5 – 15 tons – no machines! Tallest building on Earth for 4500 years until 1889 (Eiffel Tower)

5 Great PROJECTS through History Coliseum – Rome (72 AD) 8/21/ contractors managed construction Took 8 years to build Contracts contained detailed work specs & requirements, guarantees, payment methods & completion time These approaches disappeared after collapse of Roman Empire in 5th century; re-emerged in Europe during Renaissance “ The Origins of Modern Project Management ”, Patrick Weaver,

6 Great PROJECTS through History Astronomical Clock – Prague (1410) 8/21/20156 The fat e of the “project manager” – fact or fiction?

7 Great PROJECTS through History Empire State Building – New York (1930) 8/21/20157 Competition with Walter Chrysler to build world’s tallest building 3500 workers for 7M hours Tasks scheduled to the minute and often overlapped to avoid wasting time Completed in 410 days 3 months ahead of schedule $18.3M under budget “The Evolution of Project Management”, Beki Grant and Kymberly Kelly (UoPhx 2009)

8 Great PROJECTS through History Apollo 13 Mission (1970) 8/21/20158 Mission: explore “Fra Mauro” highlands on the Moon Original pilot replaced due to false alarm about measles Oxygen tank exploded 200K miles from Earth – mission (i.e. scope) changes from “Go to the Moon” to “Get home, alive!” Getting astronauts home required several unprecedented solutions Epitome of risk management & mitigation (“Failure is not an option”) “Apollo 13”, Wikipedia

9 Great PROJECTS through History Avatar (2009) 8/21/20159 Development began Original release to be 1999; actual: 2009 Total costs – original: $100M; actual $400M - $450M (est.) Production delayed because camera/filming technologies had to be invented to achieve James Cameron’s vision More than 1,000 people worked on production FOX Studios almost walked away First film to gross more than $2B worldwide “Avatar”, Wikipedia

10 Great PROJECTS through History Other Notable Projects 8/21/201510

11 The Emergence of Project Management & Project Managers 8/21/ DateMilestone 1910 – 1915Henry Gantt invents “Gantt” chart. Radical idea then! 1950’sFirst common references to “Project Manager” 1962US DOD invents the “Work Breakdown Structure” (WBS) 1969Project Management Institute (PMI) founded by 5 volunteers (PMI now has 340K members/417K PMP’s) 1986Scrum published in a Harvard Business Review article 1987“Project Management Book of Knowledge” (PMBoK) white paper released; now 4 th ed. w/ 3M+ copies in circulation 2006PMI’s PMP certification recognized as an ANSI Standard “A Brief History of Project Management”, Duncan Haughey, www.projectsmart.co.uk “PMIToday”, Project Management Institute, CommonWay published!!! st Meeting of PM Connect

12 Focus of PM Connect Tom Skinner, PMO Director, EOEEA

138/21/ Top 10 Trends in Industry 1.Leadership skills will be critical 2.No industry will be spared from the war to find qualified talent 3.PMs will team with “change partners” and use structured methods to facilitate adoption 4.Agile will be seen from what it is ….and isn’t 5.Competency Models will be core to managing professional development and promotions 6.Experiential learning will be the norm rather than the exception 7.Informal learning will gain momentum 8.The PMP will continue its domination, but will no longer be enough 9.Outsourcing will remain a risky business 10.Project sponsorship will become an area of focus in South Asia

148/21/ Goals of PM Connect Align with industry trends Develop strong, vibrant, and unified voice Help the Commonwealth deliver projects better – Meet business and technical objectives – Ensure maximum return on its project investments PM Forum will provide an environment to: – Exchange ideas – Collaborate with other PM’s – Learn from each other – Build a stronger PM community – Develop skills, both technical and people – Become a better PM

158/21/ What do we mean by “better PM”? Everybody is a PM at some point Given the job w/o formal training and do well But, many Projects fail because… – Forgot to get tech team involved, no Production – No Marketing Plan, good system but no users – Didn’t gather good requirements, solution doesn’t meet business needs You all have stories you can share

168/21/ Our Purpose To get like-minded people together Expose you to good PM practices and trends – PMI PMBOK and CommonWay Deliver better projects (start small) Be a Central Repository for PM information Know who else you can call Know that you are not alone

178/21/ How to make this happen… We need your help! Charter will be the foundation – ITD, EOEEA, and EOLWD co-sponsors – Demonstrates we are a formal organization – Can sustain PM Connect for years to come – Fluid document Volunteers are the glue – Meeting places – Speakers – Program Content (establish the agenda) – WIKI management Quarterly meetings (June 15 th, 10-noon) Potential topics with outside guest speakers – PMI MassBay President

188/21/ How to make this happen…Round Tables Smaller groups that focus on one specific area of interest (6-12 members) Discussion on a specific topic Led by a Volunteer Meet at least once a month  Group decides where and when Report back to PM Connect Eligible for PDU’s! Index cards – let us know if you’re interested

19 Possible Round Table themes Establishing and Maintaining a PMO  Interested? Put on index card or Tom Skinner Implementing Agile at the Commonwealth Troubled Projects Large Projects PMP Prep Others? Post on Wiki and broadcast to members

Project Management Survey Results Mike Blade, Project Advisor, Capital PMO

218/21/ Project Management Survey Results Indicate your level of Interest in the PM Forum

228/21/ Project Management Survey Results What are your objective(s) in participating in the PM Forum?

238/21/ How many years have you been involved in Project Management? Project Management Survey Results

248/21/ In what types of projects are you currently involved? Project Management Survey Results

258/21/ Do you currently hold any of the credentials listed below? Project Management Survey Results

268/21/ Are you currently pursuing, or planning to pursue in the near future, any certification(s)/degree program(s)? Project Management Survey Results

278/21/ In what types of sessions are you interested? Project Management Survey Results

288/21/ What could we do to make this PM Forum most effective for you? Project Management Survey Results

29 Participant Introductions: Why we are here? Mike Blade, Project Advisor, Capital PMO

308/21/2015 Team Setup – 20 min  See your Index card for group identification  Move to specific locations  Identify your spokesperson Small group discussions  Introduce yourself  Your Name & Role  Project management experience  Current Projects  Areas of interest Each group spokesperson to report your areas of interest from PM Connect - 5 min each group Participant Introductions: Why we are here? 30

31 CommonWay Steve Goliger, Project Advisor, Capital PMO

328/21/ Scalable project management methodology for delivering projects Based upon PMI-PMBOK Improves overall project performance CommonWay

33 1. Purpose & Inputs3. Outputs 2. Process Workflow4. Templates & Training CommonWay Stage Details 8/21/201533

348/21/ CommonWay Wiki Organization

35 LearnIT OnDemand Tricia MacConville, LearnIT OnDemand, Program Director

368/21/ LearnIT on Demand To improve upon our current level of services and meet future needs, we are delivering on a new vision for our IT workforce: Create a stronger IT project management community We have made significant progress towards this goal…but we still have much to do to fully realize this vision.

378/21/ LearnIT on Demand Launched LearnIT! in July 2010 Curriculum comprised of core online training and advanced instructor-led training in three areas: Process & Methodology Technology Management/Leadership/Professional Fostered training engagements to date 165 in instructor-led programs: 70 in Project Management New instructor-led IT Project Management class designed internally and delivered by Capital PMO staff to great acclaim

388/21/ LearnIT on Demand Planning rollout of LearnIT! OnDemand for all IT employees – A scalable delivery model to provide ongoing training to all IT staff – An exponential increase in the number of our curriculum offerings Access to comprehensive resources – Multimodal delivery channels: Self-paced e-learning courses Live and recorded instructor-led webcasts Up-to-date books, articles Live “Mentor” SMEs – Development tied to competencies – Ability to use social media collaboration tools – Leverage “informal learning”

39 LearnIT on Demand IT Business Process & Methodology Project Management certification prep courses - CAPM - PMP - PRINCE2 Business Analysis (CBAP prep) Qualify for PDUs, CEUs Technology Software development Internet and network technologies Operating systems and server technologies Enterprise database systems Web design Leadership Development Project Team leadership, supervision, communications, critical thinking, problem-solving and many others 8/21/2015

Help select our Logo! Darrel Harmer, Director, IT Capital PMO

418/21/ PM Connect Logo Designs

42 Q& A / Wrap up / Next steps Darrel Harmer, Director, IT Capital PMO

438/21/ Q& A / Wrap up / Next steps Next PM Connect meeting (June 15th, 10-noon) Index Cards CommonWay Click here PM Connect Click Here Presentation Material Click Here LearnIT OnDemand Click Here Generic