1 UNFPA Campbell Bright, Procurement Services Branch United Nations Population Fund, Copenhagen

United Nations Population Fund (UNFPA) What UNFPA does What UNFPA buys Quality standards Tender procedures

3 UNFPA’s Mission Operating since 1969… UNFPA, the United Nations Population Fund, is an international development agency that promotes: the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV/AIDS, and every girl and woman is treated with dignity and respect.

4 UNFPA’s Focus Areas Improving Reproductive Health Making Motherhood Safer Supporting Adolescents and Youth Preventing HIV/AIDS Promoting Gender Equality

5 UNFPA Funding 158 countries contributed $469 million to UNFPA in 2008 See: unfpa.org (2008 Annual Report)

6 UNFPA Procurement Services Branch (PSB) 2008 procurement $256 million $133 million by PSB, in CPH Reproductive Health commodities Emergency Health kits For UNFPA, UN, and others ~40 Procurement staff in CPH Key items under Long Term Agreements (3 years)

7 PSB Teams Headquarters: conduct pre-qualification exercises and provide procurement services to HQ, NY. Contracting: develop LTAs with UNFPA major suppliers, supplier monitoring and contract management. Humanitarian Logistic and Emergency: provide assistance and training on logistic and in emergency situations. Regional Teams: Africa Arab States and Eastern Europe Asia / Pacific Latin America and the Caribbean.

8 What UNFPA Buys 40% of purchases are contraceptives, medical equipment, and pharmaceuticals. Category Total US$ 2008 Contraceptives 87,576,647 Miscellaneous 49,129,008 Services 42,304,263 Medical Equipment 18,436,985 Vehicles 17,855,047 Printing and Publication 8,429,070 Office Furniture and Supplies 5,511,586 IT / AV / Communication Equipment 8,478,492 Pharmaceuticals 5,173,850 Total 256,806,516

Purchases Contraceptives2008 Combined Low Dose OC Pills$15,733,491 Condoms$13,612,024 Emergency Contraceptive$608,141 Female Condoms$3,561,492 Injectable Contraceptives$29,613,133 Intra Uterine Device (IUD)$741,956 Miscellaneous$1,270 Phasic Pills$1,063,636 Progestagen only Pills$4,117,462 Sampling/Testing of condoms$1,089,674 Spermicidal Cream/Jelly$7,257 Spermicides Tablets$124,677 Subdermal Implants$14,918,981 Total$85,193,195 Pharmaceuticals2008 $ Anaesthetics$216,084 Analgesics$80,704 Anthelminthics$9,500 Antiallergics$15,323 Antianaemia Medicines$57,325 Antibacterials$735,557 Antifungal Medicines$47,046 Antihypertensive Medicines$23,765 Anti-Inflamatory Medicines$46,764 Antimalarial Medicines$91,009 Antiprotozoal Medicines$24,844 Antiseptics$151,930 Antispasmodic Medicines$36,450 Antiviral Medicines$441,800 Cardiovascular Medicines$63,811 Diagnostic and Lab. Reagents$686,907 Gastro-Intestinal Medicines$3,000 Intravenous Solutions$117,785 Muscle Relaxants$1,950 Other Pharmaceuticals$657,106 Oxytocics$398,671 Respiratory Tract Medicines$31,978 Sedatives And Narcotics$59,440 Vitamins and Minerals$196,668 Total$4,195,414

10 WHO pre-qualification required for oral, implant and injectable contraceptives WHO approval for pharmaceuticals Pre-qualification required for condom and IUD (managed by UNFPA Copenhagen) Evaluation Criteria: 1) Documents (certificates, ISO) 2) Factory inspection, 3) Quality control (sampling and testing) 24 pre-qualified condom manufacturers 8 pre-qualified IUD manufacturers UNFPA Quality Standards

11 Advantages of Prequalification Program Ensure high-quality commodities Help to keep costs low Reduce the number of inspections/audits Harmonize quality standards Ensure safety and efficacy throughout shelf life System supported/approved by donors Facilitate UNFPA Global Strategy on RHCS Technical cooperation Build national capacity Improve sustainability

12 Reliance on Prequalified Suppliers Qualified manufacturers published on UNFPA web site Public access to lists of prequalified manufacturers Only prequalified manufacturers invited to bid Purchasers guarantee quality and simplify purchasing procedures

13 Core EML RH Medicines in EoI Oral hormonal contraceptives - ethinylestradiol + desogestrel, tablet 30 micrograms +150 micrograms - ethinylestradiol + levonorgestrel, tablet 30 micrograms micrograms - levonorgestrel, tablet 30 micrograms - levonorgestrel, tablet 750 micrograms (pack of two); 1.5 mg (pack of one) - lynestrenol, tablet 500 micrograms - norethisterone, tablet 350 micrograms - norgestrel, tablet 75 micrograms Injectable hormonal contraceptives - medroxyprogesterone acetate, depot injection 150 mg/ml, in 1-ml vial - medroxyprogesterone acetate + estradiol cypronate, injection 25 mg + 5 mg - norethisterone enanthate, injection 200 mg - norethisterone enanthate + estradiol valerate, injection 50 mg + 5 mg

14 Core EML RH Medicines in EoI Implantable contraceptives - two-rod levonorgestrel-releasing implant, each rod containing 75 mg of levonorgestrel - etonogestrel, implant, 68 mg of etonogestrel Oxytocics - oxytocin, injection 10 IU, in 1-ml ampoule - mifepristone + misoprostol Prevention and treatment of eclampsia - Magnesium sulphate, injection 500 mg/ml, in 2-ml and 10 ml ampoule clotrimazole azithromycin cefixime copper-bearing intrauterine contraceptive devices (IUD) latex male condoms

Essential Medicines UNFPA Supports 15 AMOXICILLIN 125 MG/5 ML (For suspension) 100 ml bottle AMOXICILLIN 250 MG tablet AMOXICILLIN 500 MG tablet AZITHROMYCIN 250 MG f/c tablet AZITHROMYCIN DIHYDRATE 200 MG BASE/5 ML (For suspension) 15 ml bottle BENZATHINE PENICILIN G 2.4 M I.U. (1.44g) vial BENZYLPENICILLIN SODIUM 1 M I.U. vial CEFIXIME 400 MG tablet CLOTRIMAZOLE 1% CREAM, 20g tube CLOTRIMAZOLE 100 MG VAGINAL tablet CLOTRIMAZOLE 500 MG VAGINAL tablet ERGOMETRINE MALEATE 0.2 MG/ML, 1 ML (keep cool 2-8 °C) ampoule FERROUS SULPHATE 200MG/FOLIC ACID 0.4MG tablet MAGNESIUM SULPHATE 500 MG/ML (50 %) 10 ml vial METRONIDAZOLE 200 MG tablet METRONIDAZOLE 500 MG VAGINAL tablet METRONIDAZOLE 250 MG tablet METRONIDAZOLE 5 MG/ML (for infusion) 100 ml bottle OXYTOCIN 10 I.U./ML, 1 ML (store between 2-8 °C) ampoule

16 UNFPA procurement process Offer Evaluation Contracts Review Committee Requisition Search possible suppliers Opening bids Product DeliveryContract Award/PO Create Vendor Invoice Payment UNFPA operates using standards of public procurement and UNFPA processes Bid >$ 30,000 ungm.org LTA, RFQ, ITB

17 PSB: unfpa.org/public/procurement/

18 RHSC: Reproductive Health Supplies Coalition See about us/who we are/members

19 RHI: Reproductive Health Interchange