Ho w to Deliver an Effective Oral Presentation C. Antonio Jesurun, MD. Professor, Pediatrics TTU HSC-El Paso

Preparation

Objectives Today How do adults like yourself learn How do adults like yourself learn Focus on the art of communication Focus on the art of communication Focus on what you want to communicate Focus on what you want to communicate Understand how you will be evaluated Understand how you will be evaluated

Your Objectives Spend time preparing Spend time preparing Communicate clearly Communicate clearly Demonstrate positive attitude Demonstrate positive attitude Avoid mannerisms which distract listener Avoid mannerisms which distract listener

Adult Learning Want information to solve specific problems Want information to solve specific problems Need to integrate new ideas with what they know Need to integrate new ideas with what they know Prefer to know a few things well Prefer to know a few things well Gender differences; serial vs. parallel processing Gender differences; serial vs. parallel processing

Adult Learning Adults have their own learning objectives Adults have their own learning objectives Want to control learning Want to control learning Adults are internally motivated Adults are internally motivated Need learning to be immediately applicable Need learning to be immediately applicable Problem with time gap between acquisition and application of knowledge Problem with time gap between acquisition and application of knowledge

Preparation Know your audience Know your audience Retention Retention –How many major points will listener retain? –How much detail? –How much should be in a handout?

Types of People 1. Controlling 2. People-oriented-trusting 3. Data-oriented-need structure 4. Conceptual-want whole picture

Eye Contact

Physical--Skills Positive affirmation-display confidence Positive affirmation-display confidence Eye contact-most important Eye contact-most important Gestures-natural position Gestures-natural position Monitor movement Monitor movement

Mechanical Seating-together Seating-together Tools-check out ahead of time Tools-check out ahead of time –Laptop –Projector –Overheads –Microphone –Podium

Audience Responds to Personality Personality Personal Anecdotes Personal Anecdotes Visual Aids Visual Aids

Fundamental Elements of Message TONE OF VOICE 38% TONE OF VOICE 38% WORDS 7% WORDS 7% NON-VERBAL 55% NON-VERBAL 55%

Paralinguistic Communication Verbal signals Verbal signals –Rate –Volume –Pitch –Pauses –Energy

Some Ways to Open Introduce yourself Introduce yourself Refer to group’s common experience Refer to group’s common experience Give a time frame-”for the next 50 minutes” Give a time frame-”for the next 50 minutes” Give a startling statistic or quote a famous person Give a startling statistic or quote a famous person

Some Ways to Open Ask a rhetorical question Ask a rhetorical question Show your agenda Show your agenda Give learning objectives Give learning objectives –By the end of this lecture you will be able to: Understand…… Understand…… Recognize……. Recognize……. Identify……….. Identify………..

Visual Aids The speaker should keep the audience’s attention-not the slide The speaker should keep the audience’s attention-not the slide Use text only as a guidepost Use text only as a guidepost Too much data make it harder to read Too much data make it harder to read Spell check! Spell check!

The Listener What is in this for me? What is in this for me? What is the point of this part? What is the point of this part? Why am I hearing this from you? Why am I hearing this from you? Do I like this person? Do I like this person? Is this person reliable? Is this person reliable?

Points to Remember Take topic seriously-not yourself Take topic seriously-not yourself Controlled nervousness Controlled nervousness OK to do something physical early to control nervousness OK to do something physical early to control nervousness Concentrate on material not yourself Concentrate on material not yourself

Tips for Visual Aids Dark background Use non-Serif fonts Arial-good Three to four bullets per slide Watch out for animation schemes Have a back-up

Points to Remember Maintain eye contact Maintain eye contact Do not judge listeners’ reaction by external signs Do not judge listeners’ reaction by external signs Practice three times Practice three times

Aim Presentation at Average Listener-not the Expert

Presenting Keep toes pointed toward audience Keep toes pointed toward audience Talk to the audience, not to the slide Talk to the audience, not to the slide Do not reveal slide until appropriate Do not reveal slide until appropriate Explain X and Y axis on charts Explain X and Y axis on charts

Parts of Presentation Introduction Introduction –Introduce yourself-establish rapport –Explain the purpose-establish logic What you are going to do What you are going to do –Overview-establish expectations How you are going to do it. How you are going to do it.

Parts of Presentation Body Body Problem/solution Problem/solution Pros/cons Pros/cons Definition/examples Definition/examples Forest or the trees Forest or the trees

Conclusion Review Review Plan of action Plan of action Closing remarks Closing remarks

Your Evaluation Organization-appropriate transitions Organization-appropriate transitions Content-clearly stated Content-clearly stated Delivery-appropriate speech Delivery-appropriate speech Visual Aids-used with finesse Visual Aids-used with finesse Effectiveness-convincing Effectiveness-convincing