Modification Process Flow

Overview Wealth creation through investing in stock markets Understanding financial statements Return for shareholders Market myth Type of companies Common mistakes done by investor

Contents Topics Slide Number Process Flow chart for Modification Forms 1 Meaning of Modification form 2 Modification Form – Specimen Copy 3 Multi Bank Process 4 Nomination Form 5 Change of Email ID & Sify application form (Trading Account) 6-7 E- Fund Facility 8 DP Closure & types of DP closures 9 Demat account closure - Process Flow Chart 10 DP Closure (Normal case) 11 Transfer 12 Transmission 13 Branch Check list 14

Process Flow Chart

Meaning of Modification When ever client requests to change some certain detail in our system (Trading or in Demat Account) the client needs to dully fill & sign the Modification form & submit the same at Branch along with the supporting documents. Types of Modification Bank Details Email ID for ECN Contact Number Nominee details RTGS / NEFT Address DP details

Modification Form Date DP Client ID Client name as per KYC account Combined Modification form Account holder needs to fill the details to be modified in the account (KYC/DP), send the same to Branch along with the self attested clear & valid supporting documents with signatures of all the holders (In Demat A/c) Note: Existing details is mandatory & should be same as our records. Note: Any alteration in modification form requires authentication from the client by signing near to the correction. Account holders name as the Depositary account Trading Code & Branch Name New Bank details New Address Existing Address Existing Mobile No. New Mobile Number Existing Bank Details Existing DP Details New DP Details Signature as per trading account Signature of all holders

Multi Bank process Multi bank process means adding multiple bank details in Trading/ broking account. (not more than 5 banks) This will ease the client in transferring funds to brokers bank account hence will ease RMS to give limits. Note: Self attested proof/s required for banks which are given for addition Client Name, Code & Branch Bank Name, account number and type of account Client Signature

Existing Nominee Details Nomination DP Account number Client can change the nominee to the existing DP account, only one nominee can be added. Point to be taken care of: If nominee is a minor, guardian is compulsory. If DP account is in joint names, all the holders consent is mandatory. Witness signatures is important from the clients end. Account holder cannot be a guardian for the nominee BO Name New Nominee Details Existing Nominee Details BO Signature Witness Signatures

E-mail Client needs to give a consent to change the email ID for sending e-contracts, ledgers, holdings etc. Client requires signature as per the Trading account. Clients email ID Trading account code Client Signatures

E-mail (Sify) If Client wishes to have an Sify email ID, the same needs to be signed by the account holder. Once the same is generated, the said email ID will be used as Secondary Email ID by sify. Client Signatures

Bank Detail for which RTGS needs to updated RTGS/ NEFT Bank Detail for which RTGS needs to updated If client wishes to pay direct payout facility with us, the same can be done with the request for “RTGS Pay out facility” letter. Note: Client has to submit a bank proof w.r.t. the same RTGS NEFT Transaction above Rs 200000 Transaction amount below Rs 200000 Transaction take place on one to one basis i.e. real time basis Transaction take place in batches i.e. batch by batch Faster mode of funds transfer processed continuously during business hours Transfer of fund in batches hence its on specific time (6 batches) Client Signatures

Closures & Types DP Closures BO Initiated Normal Closure Transfer Transmission DP Initiated Closing of Demat Accounts are classified in two broadly major parts: BO Initiated DP Initiated When BO initiates the closing of account its know as Bo Initiated DP Initiated closure is done when the account is closed by Depository Participant due to Non payment of dues etc

Closure Process Flow

Closures- Normal DP Account No. Account Holder’s name DP Account is closed due to normal closure of business, BO needs to fill the Closure Request Form specified by the depositaries Note: No dues pending in the account Account should be free from any stocks whether locked in or free All the holder should sign the document If the Company account is being closed Board Resolution is mandatory Account Holder’s address Account holders signature Trading account number Verification stamp at Branch

DP Closures - Transfer Case DP Account No. Account number where shares to transferred Account Holder’s name If a BO wishes to close the DP Account, he has to ensure that there are no stocks, if there are any the client has to transfer the same by way of Annexure or DIS, along with the previous due. Client has to submit the Original Client Master List of said DP (in the same sequence) in order to waived off the transfer charges. Account Holder’s address Account holders signature Trading account number Verification stamp at Branch

Transmission Case Old Account number Transmission cases are only applicable when anyone of the holders in DP account is deceased, hence, we require the closure letter duly signed by any other holders along with the notarized death certificate, If there is only one holder in the account, Nominee has to open a new account, else successor should produce Succession certificate. New DP Account number Deceased holder name

Branch Check List Assist client in filling up Modification/ DP Closure form. Collect and verify copies of documents with their originals In ward & verification stamp with employee signature at the back side of the modification form Self attestation on photocopies of all proofs by the client E-mail ID and Mobile number should be of client only Witness required for Nomination All Bank proofs are required for Multi bank process Original Client Master list Mandatory for transfer & closure of Demat Account (if client wishes to waive off the transfer charges) Original Client Master list should be in the clients name in the same order having same status (incase of HUF & Individual) Notarised Death certificate compulsory for all transmission case. Account to be opened in the name of joint holders or nominee (as per the case)

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