The Human Resource Development in collaboration with ASEM Introduction to Group Work

in collaboration with ASEM Operationalising the TNA ConstraintsTraining Needs in Terms of Levels and Tasks Training Needs in Terms of Awareness, Knowledge and Skills Level-wise Job Descriptions List of Training Measures With Priority, Type, Target Group and Keywords Operational Plan Training Programme Training Modules and CoursesBudget Expected Results Survey Target Group Analysis (CPCB) In depth discussion with Target Groups at CPCB: Mandate and Tasks  Structure of Work  Job Requirements  Training Needs Questionnaire for TNATask Matrix of Target Group Feedback from external Experts Legal Mandate of Organisation

in collaboration with ASEM Results – Target Group Analysis Level 1 Head of the Organisation (e.g. Chairman, CPCB) Level 2 Executive Head of the Organisation (e.g. Member Secretary, CPCB) Level 3 Divisional Heads (e.g. Director/Additional Directors in CPCB) Level 4 Heads of individual Units within each Division (e.g. SEE/Sr Sc/EE/Sc C in CPCB) Level 5 Supporting Staff of Unit Heads (e.g. AEE/Sc B in CPCB) Level 6 Assisting Staff to supporting Staff (e.g. SSA, JSA etc.) Level 7 Junior Staff below assisting Staff (e.g. Lab assistants) The CPCB and SPCBs were the target organisations for undertaking training needs assessments. Within these organisations the following levels of staff were identified for undertaking TNA

in collaboration with ASEM Results – Target Group Analysis 1. Administrative Competence 1a General Administration 1b Staff / Work Management 1c Crisis Management 1d HR and Welfare Management 1e Coordination and PR 2. Technical Competence 2a Advisory Function 2b Implem. and Enforcemt. of Laws and Rules 2c R&D, Review, Validation and Approval of Methodologies etc. 2d Ability to use latest Tools and Techniques 2e Information Management and Documt. 2f Reporting and Dissemination of Results 2g Professional Exchange 2h Organisation and Implem. of Trainings 3. Interpersonal Skills 3a Communication Skills 3b Writing Skills 3c Leadership 3d Teamwork, Behaviour, Attitude 3e Conflict Management Core Tasks of the Target Groups 4. Competence for Implementation and Execution of Core Work 4a Database Management4d Carrying out Surveys4f Surveillance of Monitoring Network 4b Design, Operation and Review of Monitoring Network 4e Preparation and Coordination of Implementation of Action Plans 4g Sampling, Preservation and Transport 4c Assessment and Models

in collaboration with ASEM Results – Survey A total of 321 questionnaires for the 4 training fields was obtained by ETU-staff during visits of SPCBs, CPCB Zonal Offices, interviews in CPCB and questionnaire mailing. Constraints Training Needs in Terms of Levels and Tasks Training Needs in Terms of Awareness, Knowledge and Skills Data were collected regarding:

in collaboration with ASEM Results – Survey Training Needs Environmental Monitoring and Assessment – Level 4 Administrative Competence Competence for Implementation and Execution of Core Work Technical Competence Interpersonal Skills

in collaboration with ASEM Sub-Programmes Sub-programme 1Implementation of Laws & Rules, Advisory Function and Services 2Application of State of the Art Methods and Techniques in Implementation and Execution 3Information Management, Documentation, Reporting, Dissemination of Results, Professional Exchange, incl. Writing Skills and Coordination and PR 4Organisation and Implementation of Trainings 5Communication Skills, incl. Staff Management, Project Management, PR, Advise, Implementation of Plans 6Administrative Principles 7General Introduction to how administration works Administrative Competence Competence for implementation and execution of core work Technical Competence Interpersonal Skills Technical Competence

in collaboration with ASEM Tasks for Group Work Lab Mgmt.: Sub-programme 2: Application of State of the Art Methods and Techniques in Implementation and Execution Core Tasks Training Theme Title of Training MeasureTraining Type PriorityLevels 2a,Quality Assurance and Quality Control in Environmental Laboratory Quality Assurance Programme – Analytical Quality Control A,K,S14,5,6 4b,4f,4gAdvanced Instrumental Analysis Advanced Instrumental Methods for Environmental Analysis A,K,S14,5,6 Microbiological analytical TechniquesK,S14,5,6,7 1st Task: Discuss and revise Lists of Training Themes and Training Measures 2nd Task: Understand the approach applied in TNA 3rd Task: Find keywords for Training Measures (input for later definition of modules and ToR)

in collaboration with ASEM Tasks for Group Work Environmental Planning and Management Environmental Monitoring and Assessment Laboratory Management, Analysis and QS Municipal Solid, Hazardous, Bio- medical and Plastic Waste Management 4 Work Groups to be formed

Thank you

in collaboration with ASEM Why a Training Needs Assessment? What has to be done? … a list of training measures (courses, exposures etc.) But how to construct such a list? What kind of capacity building is needed for whom? – And when? How to measure the effects and impacts of the implementation of training courses? What courses and for whom are most important? How to allocate scarce resources wisely? How to acquire new resources for capacity building?

in collaboration with ASEM The Approach – TNA-Step-Model Job Requirements Objectives, Contents and Expected Results Target Groups Characterisation of Target Groups in Terms of Functions Existing Competencies Required Competencies Organisational Environment Training Needs Training Types and Measures Tasks and Responsibilities What are they able to do? What do they have to be able to do? What Potential do they have? – In Terms of Knowledge, Skills and Attitudes With respect to the new tasks: If Constraints show that the Environment can be improved by Training of other Target Groups, these Groups have to be included in the Target Group List What are the derived Training Needs in Terms of Awareness, Knowledge and Skills? What Type of Training can solve the Problem? What is the Absorption Capacity of the Trainees? What would be the broad Contents and the expected Results of such a Training?

in collaboration with ASEM Operationalisation of the Step-Model ConstraintsTraining Needs in Terms of Levels and Tasks Training Needs in Terms of Awareness, Knowledge and Skills Level-wise Job Descriptions List of Training Measures With Priority, Type, Target Group and Keywords Operational Plan Training Programme Training Modules and CoursesBudget Expected Results Survey Target Group Analysis (CPCB) In depth Discussion with Target Groups at CPCB: Mandate and Tasks  Structure of Work  Job Requirements  Training Needs Questionnaire for TNATask Matrix of Target Group Feedback from external Experts Legal Mandate of Organisation

in collaboration with ASEM Results – Target Group Analysis

in collaboration with ASEM Results – Target Group Analysis

in collaboration with ASEM Results – Target Group Analysis

in collaboration with ASEM Results – Target Group Analysis

in collaboration with ASEM Results – Target Group Analysis Extract of the Task Matrix: Environmental Monitoring & Assessment Task GroupsTasksLevel 3Level 4Level 5 Work Planning, Coordination & Management Working Targetsfinalisationdefinitionidentifying identify institutes and executing agencies identify institutes & executive agencies identify projects and study areas Working Planoverall work planpersonal work plan Staffrecruitment assistance Administrationadministrationassistance internal reporting Office Managementoverall management incl. AMCassisting in maintenance and AMC Procurementexecution Supervisionexecution External Workfinalisation of sanctionsoverall TOR, budget, MOU, sanction preparation of ToR, budget, MoU, sanction Review of Methods and Techniques execution International Collaboration approvalexecutionassistance Representationparticipation in meetings representing in various meeting

in collaboration with ASEM Level-wise Job Descriptions ConstraintsTraining Needs in Terms of Levels and Tasks Training Needs in Terms of Awareness, Knowledge and Skills Operationalisation of the Step-Model Survey Target Group Analysis (CPCB) In depth Discussion with Target Groups at CPCB: Mandate and Tasks  Structure of Work  Job Requirements  Training Needs Questionnaire for TNATask Matrix of Target Group Feedback from external Experts Legal Mandate of Organisation

in collaboration with ASEM Results – Survey Training Needs Environmental Monitoring and Assessment – Level 5

in collaboration with ASEM Results – Survey Training Needs Environmental Monitoring and Assessment – Level 6

in collaboration with ASEM From Survey Results to Training Measures - I Core Task Interdependences Training Needs in terms of level and tasks Training Needs in terms of awareness, knowledge and skills List of Core Tasks Ranking of Core Tasks according to Training Need Sub-Programmes of Training Measures Training Priorities in Sub-Programmes (regarding to Target Groups)

in collaboration with ASEM Results – Derivation of Sub- Programmes Sub-programmeTraining TypesAddressed Core tasksPriority 1Implementation of Laws & Rules, Advisory Function and Services Legal Knowledge and Skills Training 2a Advisory Function3 2b Implementation and Enforcement of Laws and Rules 2 2Application of State of the Art Methods and Techniques in Implementation and Execution Technical Skills Training Hands-on Training On-the-Job Training Coaching 4a Database Management2 4b Assessment and Models2 4c Design, Operation and Review of Monitoring Network 2 4d Carrying out Surveys2 4e Preparation and Coordination of Implementation of Action Plans 2 4f Surveillance of Monitoring Network 3 4g Sampling, Preservation and Transport 2 2c R&D, Review, Validation and Approval of Methodologies etc. 2 2d Ability to use latest Tools and Techniques 1 2a Advisory Function3

in collaboration with ASEM Results – Derivation of Sub- Programmes Sub-programmeTraining TypesAddressed Core tasksPriority 3Information Management, Documentation, Reporting, Dissemination of Results, Professional Exchange, incl. Writing Skills and Coordination and PR part general, part field specific Technical Skills Training Hands-on Training on-the-job Training Coaching 2e Information Management and Documentation 2 2f Reporting and Dissemination of Results 2 2g Professional Exchange3 1e Coordination and PR3 3b Writing Skills3 4Organisation and Implementation of Trainings general Awareness cum Tools2h Organisation and Implementation of Trainings 3 5Communication Skills, incl. Staff Management, Project Management, PR, Advise, Implementation of Plans mostly general Communication Skills Training on-the-job Training Coaching 3a Communication Skills2 3c Leadership3 3d Teamwork, Behaviour, Attitude3 3e Conflict Management3 1e Coordination and PR3 2a Advisory Function3

in collaboration with ASEM Results – Derivation of Sub- Programmes Sub-programmeTraining TypesAddressed Core tasksPriority 6Administrative Principles Knowledge cum Tools1a General Administration3 general 1b Staff/work Management3 1c Crisis Management3 1d HR and Welfare Mgmt.3 1e Coordination and PR3 7General Introduction to how administration works general Knowledge cum Tools1a General Administration3 1b Staff/work Management3 1c Crisis Management3 1d HR and Welfare Mgmt.3 1e Coordination and PR3

in collaboration with ASEM From Survey Results to Training Measures - II Mandate of Institutions Task Matrix / Job Description Constraints Number of Staff Training needs expressed in Interviews other List of Course Titles priority,  training type,  target group,  expected number of participants Training Programme Operational Plan Training modules and courses Budget Expected Results Training Priorities in Sub-Programmes ETU  Staff Requirements  Training Requirements  Equipment

in collaboration with ASEM Results – Tasks and Functions of the Target Groups The Task Matrix can be processed into a Job Description for each Level A Job Description can help in: Designing tailored Training Measures Introducing new Staff …