TRANSPORTATION AND VEHICLE RENTALS NORTHERN ROCKIES INCIDENT BUSINESS WEBINAR

ORIGINAL AGREEMENT INTENT  Preseason agreements to be put in place to provide vehicles capable of off- road use (fire-line)  Pricing to reflect the added risk (wear and tear)  Administration clearly defined (incident) CONCERNS/ISSUES  General transportation vehicles  Administration confusion  Payment and claim issues

NRCG BOARD OF DIRECTORS DIRECTION TEAMS  Order vehicles for appropriate on-incident use  Identify on IMT roster transportation needs  Establish team shuttle or carpool opportunities  Assure all documentation is complete DISPATCH  Establish delivery or shuttle service  Reinforce team carpooling  Identify casual hire method of transportation pre- season

WHAT IMPLEMENTATION LOOKS LIKE INCIDENT SUPPORT  Sufficient vehicles ordered by and delivered to incident  Ground Support Pool Vehicles ordered by the incident will be filled via dispatch off the MT DNRC agreement and will manage all vehicles assigned to incident  Incident completes all payment packages, all vehicles closed out and returned to vendor  All payments will be processed by the host agency INCIDENT TRAVEL  Carpooling and delivery will result in fewer underutilized vehicles at incident  Current agency travel program(s) are available  MT DNRC has a term contract that can be utilized  Hub Zones will be added this season for the Federal partners

RENTAL METHODS AND ORDERING THERE ARE 3 CONDITIONS FOR RENTING UNOPERATED VEHICLES WITH THIS SOLICITATION. 1.Single Resource (Payment via Credit Card ONLY) 2.AD’s and EFF’s (process is the same as a regular agency employee except rentals may be procured by a procurement official using an agency issued purchase card) 3.Direct Incident Order (Payment via OF-286 Emergency Equipment Use Invoice) Outside of Northern Rockies Geographic Area Travel (Payment via Credit Card Only) Resource Orders Inspections Shift Tickets & Tracking Use Fueling Demobilization and Payment Documentation Re-assignment Damages and Claims Vehicle Release

UPDATED FORM Use when tracking vehicles for multiple incidents Incident Name Incident # (ex: MT-BDF ) E # Start date End Date Pay code Payment Packet complete Vendor notified References DNRC Rental Contracts, Vendor listingDNRC Rental Contracts, Vendor listing, Northern Rockies Contracted Resources Standard Operating Procedures – Quick reference Guide esSOPs.pdf

NEW FORM NORTHERN ROCKIES GEOGRAPHIC AREA MT-DNRC Rental Vehicle Request Form ***This form is required when ordering vehicles under the MT- DNRC Agreement***

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