1 of : Single Point Cash Receipting / DA0382-w1 Last updated: Single Point Cash Receipting

2 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Receipts Allowing cash to be received against both Accounts Receivable and Cash Management open items in the same batch

3 of : Single Point Cash Receipting / DA0382-w1 Last updated: This is a new option: This batch entry option will allow a receipt from a customer to be allocated in one batch against both the open items on the Accounts Receivable Open Item file and sundry items held in Cash Management Combined Sales/Cash Receipts option - Accounts Receivable

4 of : Single Point Cash Receipting / DA0382-w1 Last updated: If you are entering a new batch this batch number must be generated automatically using F6-Next The batch number is generated from the new Accounts Receivable system key SLCBLASTCR Combined Sales/Cash Receipts option - Accounts Receivable

5 of : Single Point Cash Receipting / DA0382-w1 Last updated: The first stage for the Combined Receipts batch header is to enter, or select via Browse a Cash Management bank account Combined Sales/Cash Receipts option - Accounts Receivable Which will automatically generate the Accounts Receivable bank that the Accounts Receivable transactions will be posted to The entered Cash Date will be validated against both the allowable Cash Management posting periods and the allowable Accounts Receivable posting periods As will the entered Default Effective Date The Default Transaction Short Name is optional but if entered is used by Accounts Receivable – if entered, it must exist in the General Supporting Files Transaction Short Name file

6 of : Single Point Cash Receipting / DA0382-w1 Last updated: The reference you enter into this field will determine whether the item is a receipt against an open item in the Accounts Receivable Open Item file or a sundry item held in Cash Management Combined Sales/Cash Receipts option - Accounts Receivable Having accepted the Combined Receipts header information, enter the receipt number If the Customer/Payer Reference is held in the Accounts Receivable Customer file, the Customer name is displayed in this field and the item will subsequently be routed through the Accounts Receivable Cash option If however, the Customer/Payer Reference is not held in the Accounts Receivable Customer file, enter the Name/Payer Description manually and the item will subsequently be routed through the Cash Management Receipts option In this example, the Customer/Payer Reference is held in the Accounts Receivable Customer file

7 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Sales/Cash Receipts option - Accounts Receivable Therefore, the Accounts Receivable Cash option is displayed From this point onwards, enter the receipt as a standard Accounts Receivable Cash entry item Note: The Accounts Receivable batch number is generated from the Combined Receipts batch number – it is the Combined Receipts batch number preceded by the letters ‘SC’

8 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Sales/Cash Receipts option - Accounts Receivable In this example, the Customer/Payer Reference is not held in the Accounts Receivable Customer file

9 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Sales/Cash Receipts option - Accounts Receivable Therefore, the Cash Management Receipts option is displayed From this point onwards, enter the receipt as a standard Cash Management Receipt item Note: The Cash Management batch number is generated from the Combined Receipts batch number – it is the Combined Receipts batch number preceded by the four characters defined in the new system key SCCBCRPREF

10 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Sales/Cash Receipts option - Accounts Receivable Having entered items into the Combined Receipts batch, Browse, if selected, allows the selection of either the items in the Accounts Receivable batch or items in the Cash Management batch

11 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Sales/Cash Receipts option - Accounts Receivable When all items have been entered into the Combined Receipts batch, select F4-Post to display this window – from here you can select whether to post the Accounts Receivable items or the Cash Management items

12 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Sales/Cash Receipts option - Accounts Receivable If you select to post the Accounts Receivable batch the standard Accounts Receivable Batch Posting window is displayed

13 of : Single Point Cash Receipting / DA0382-w1 Last updated: Combined Sales/Cash Receipts option - Accounts Receivable If you select to post the Cash Management batch the standard Cash Management Batch Posting window is displayed

14 of : Single Point Cash Receipting / DA0382-w1 Last updated: Other points to note: This new option does not affect the processing of the receipt as the cash allocated to the Accounts Receivable open items are posted as an Accounts Receivable cash batch; with the sundry receipts to be allocated directly against Cash Management open items posted as a Cash Management batch If the system key SLCBPOST is set to YES, the Accounts Receivable items are also posted to Cash Management as per the existing functionality This new option does not affect the processing of the receipt as the cash allocated to the Accounts Receivable open items are posted as an Accounts Receivable cash batch; with the sundry receipts to be allocated directly against Cash Management open items posted as a Cash Management batch If the system key SLCBPOST is set to YES, the Accounts Receivable items are also posted to Cash Management as per the existing functionality

15 of : Single Point Cash Receipting / DA0382-w1 Last updated: As the receipt numbers and batch numbers are stored on the database they can be accessed using Report Writer and/or SQL – this provides you with unlimited means of checking receipts against customers or sundry items