Letter & Report Writing Mr.Poole Business Studies

Letter Writing Letter writing is a common form of communication used by both households and businesses. Mr.Poole Business Studies

Advantages of letter writing It is a quick form of communication, as the letter will be received the next day if the recipient lives in Ireland or in a few days if they live overseas. The sender has time to prepare the letter correctly. The cost of sending the letter is cheap (i.e. Sending in Ireland is 55cent) Mr.Poole Business Studies

Rules for writing letters Always write in a polite way. Plan what you want to say. Check all the grammar and spelling is correct. Place al important documents in the envelope. Always put a date on the letter. Always keep a copy of the letter for yourself. Always put the correct address on the envelope. Always put the correct postage stamp on the envelope. Get certificate of postage from the post office. Mr.Poole Business Studies

Beneavin Road, Finglas, Dublin 11 ( ). 19 th November 2012 Mr. John Hill Manager, Spar Shop, Glasnevin Avenue, Dublin 11. Dear Mr. Hill I am a transition year student in Beneavin College. As part of our course we have to obtain one weeks work experience. I am inquiring whether you have any position available in your shop. You do not have to pay me any wages. I am a very honest and reliable person and would work very hard. Please let me know by telephone if you have any vacancies or if you would like to arrange an interview. Yours Faithfully Tom Nolan _________ Mr.Poole Business Studies

Additional information The reference (RE) is a one line summery of what the letter is about. The introduction is a short paragraph outlining the main purpose of writing the letter. The start should be Dear sir./madam – Dear Mr or Mrs – Dear Peter The closing can be Yours faithfully- if you do not know the person Yours sincerely – if you know the person. Mr.Poole Business Studies

Report writing A report is a written report of the results of an investigation into a particular topic or event. Examples include: A sales report explaining why sales have falling over the past six months An accident report explaining why a train crash occurred. Mr.Poole Business Studies

Preparing a report Give information about the topic e.g. A report into the motor industry in Ireland Investigate how and why something happened Investigate a problem and find a solution To try and convince a group of people to do something. Mr.Poole Business Studies

Rules for report writing A The report should be accurate C The report should be written in a clear way and understandable T The report should be finished on time. S The report should be as short as possible. Mr.Poole Business Studies

Layout of a report The title of the report The name and address of person or group Name of the report writer The date of the report Reference = short summery of why the report was prepared Body of report= main findings, conclusions and recommendations. Signature of the reporter Appendices- grafts,diagrams tables etc.... Mr.Poole Business Studies