The CISV Global Hosting Plan What is it? Why do we need it? How does it work? What does it look like? Terminology Who needs to know about it? Where is it? How do hosting plans relate to participation/invitations?
What is the Global Hosting Plan? It is a tool intended to help CISV as an organization to do the following: Plan so that we know in advance more or less how many programmes CISV will host over the next few years. Maintain stable hosting figures from year to year and avoid big differences in number of hosted programmes (which affects the number of available participant positions). Help the organization grow by setting targets.
Why do we need a Global Hosting Plan One of CISV’s strategic priorities is sustainable growth. In order to grow as an organization and reach more people we need to plan for more programmes. By adopting and working with a Global Hosting Plan, we can plan our hosting numbers more strategically and realistically (i.e. grow in a sustainable way).
What does the Global Hosting Plan look like? The Global Hosting Plan fits in an excel document. It shows the regional and global hosting targets per programme and year. It compares regional hosting targets and hosting offers. It shows the hosting offers per NA.
Hosting Targets 2010 Village Interchange Delegations Seminar Camp Summer Camp Youth Meeting IPP Americas (plan) Europe North (plan) Europe Central (plan) Europe South (plan) Asia-Pacific (plan) Total (plan) Targets The targets are proposed by the Programme Committees and approved by the International Board at AIM each year.
The Hosting Targets + Offers 2010 Village Interchange Delegations Seminar Camp Summer Camp Youth Meeting IPP Americas (plan) Americas (offers) Europe North (plan) Europe North (offers) Europe Central (plan) Europe Central (offers) Europe South (plan) Europe South (offers) Asia-Pacific (plan) Asia-Pacific (offers) Total (plan) Total (offers) Targets Hosting Offers The hosting offers are negotiated at the regional meetings between the trustees and the GPS ReCos.
Offers per NAs within the Region VillageInterchangeSeminar Camp National Associations AMERICAS Argentina Brazil Canada Chile Colombia Costa Rica Ecuador El Salvador Guatemala Honduras 1 11 Mexico Peru USA Offers Hosting Plan
How does the Global Hosting Plan work? Each year at the AIM, the International Programme committees recommend hosting targets for one more year in the plan. They may also recommend revisions to existing targets (based on heir analysis and input from the regions) The recommendations are presented to the International Board for discussion and formal approval. During the year, the regions (together with their ReCos) work with the plan, trying to align it to national hosting plans and coordinate their offers to match the plan. By 1 June, the NAs confirm their hosting offers for the next year by submitting the Host and Participant Data Sheets.
Who needs to know about it? Planning as region requires communication and coordination. Most of the regional coordination (hosting offers) takes place at the Regional Meetings and at the AIM. It involves the Trustees (or NA Representatives) and the GPS ReCos. The Global Hosting Plan should also be linked to the hosting plans within NAs (and Chapters). This involves Chapter Representatives and National Programme Coordinators. Any changes or additions to the hosting plan must go through the GPS ReCo, who then informs the IO. The IO updates the main document and uploads in Resources.
Where is it? The most recent and updated version of the Global Hosting Plan is available on Resources ( under Committees on the Organizational Development Department website.
Terminology The Global Hosting Plan works with two types of figures: Hosting targets= the plan (What we are aiming for. These should be seen as a minimum that we do not want to fall below) Hosting offers= reality (what we are capable of hosting)
Plan Definition No. of Villagesminimum No. of Interchangesminimum No. of Seminar Campsideal No. of Summer Campsminimum No. of Youth Meetingsminimum No. of IPPsminimum No. of Mosaic Projectsminimum Even though our overall ambition is to grow, some Programmes are harder to fill, which is why their hosting plan is seen as an ideal and not a minimum.
Summary The Global Hosting Plan is a planning tool and a five-year plan. It is a tool to help CISV plan its Programme hosting ahead of time and give us enough time to work on future hosting numbers. The plan is that the number of hosted Programmes will reflect what the organization is aiming for rather than what we happen to end up with.
How do hosting plans relate to participation/invitations? The more Programmes an NA hosts, the more invitations it earns (= the hospitality formula) The more Programmes CISV hosts globally, the more invitations must be filled (= recruitment) By hosting the same or more number of Programmes every year, the number of invitations your earn from year to year will be more reliable.
The Hosting-Sending Calculator The Hosting-Sending Calculator is an interactive tool that can help you answer these types of questions: How many more JC invitations can we earn if we host one more Village every three years? Do we use all the invitations we earn? How many more Programmes do we have to host in order to earn the number of invitations we want?
How the Hosting-Sending Calculator Works A. Input the number of delegations/individuals you have hosted and plan to host each year. B. The invitations you earn based on your hosting shows here. C. Input the number of delegation/individuals you want to send.
How the Hosting-Sending Calculator Works (2) If there is a big difference between what you earn and what you want to send, use the tool to experiment with different numbers and consider other options. You can find the Hosting-Sending Calculator at: