Drupal Starter Kit – Project Kickoff February 2, 2012

UCSF Web Site Statistics registered web sites at UCSF 400+ UCSF sites on Drupal CMS 120+ sites on Acquia $600KMM spent in FY11-12 on Drupal web site projects across UCSF $20K - $150K for building a single Drupal web site at UCSF 30+ web sites will be redesigned in next 2 years 27 web sites want templates

Agenda Project Goals Scope Team Structure Deliverables Schedule Budget Project Governance Q & A

Goals 25% cost decrease for building Drupal sites 20% cost decrease in site maintenance Reduce initial, base site creation to 3-4 hours (currently 3-4 days) Unified Drupal Platform Strategy

Scope UCSF wide audience for templates Based on UCSF Identity Standards defined by University Relations Templates for new site builds (not applicable to existing sites unless migrating) Targeted to Acquia hosting platform (but not absolutely required) Integrated with MyAccess / Single Sign-On

Core Project Team Ed Martin IT Manager John Kealy Lead Developer Courtney Anderson SME Irene Broderick Pilot User Drupal Consultants TBD Robert Asher Project Manager Selects vendor Defines details for deliverables Executes project plan

Advisory Committee Marlene BerroJulie Auger Sierra Alvis RobinsonLeslie Kleinberg Jonathan PrughNada Hansen Michael McManusNicole Mandel Suya Caldwell-ColoradoBrenda Gee Meets with Core Team twice a month Provides guidance to core project team on deliverables –Scope –Deliverables –Training –Documentation

Deliverables New web site templates –UCSF Identity Standards compliant –ADA standards compliant –Responsive Design –Standard Drupal Module Set Web sites –Reference implementation –Pilot web site for Compliance & Ethics Training –Materials, e.g. print and video –Initial training sessions: in-person, webinar

Schedule JulAugSepOctNovDecJan Discovery/Planning Vendor Selection Development E & C (Initial Web Site) Training & Communication Launch ITS Sharecase Demo

Budget $75K provided for outside consultants/vendors –Drupal Consulting –Project Management –Training (TBD) In kind resources –Advisory Committee (2-4 hrs/month, 4 months) –Courtney Anderson, EVCP (10-20%, 4 months) –Irene Broderick, Compliance & Ethics (15-20%, 4 months) ITS –John Kealy, Lead Developer (15%, 4-5 months) –Ed Martin, IT Manager (10-15%, 4-5 months)

Project Governance Executive Reviews –Monthly status updates –Bi-monthly review Bi-weekly Reviews with Advisory Committee

Q & A Thank You!