Budget Planning March 28, 2013 Michael E Finn, CFO

Overview of District spending – Data driven decision making Previous funding and reductions summary Recommended reductions for FY 2014 – Overview of decision process – Financial impacts – Operational overview of reduction implementation Revenue generating recommendations 2 Overview

AUDITOR GENERAL ANNUAL REPORT ON SCHOOL DISTRICT SPENDING FY2012 3

4 Cost Measures Relative to Peers

5 Spending per Pupil

6 Per Pupil Spending Comparison (percentage) PUSDPeerStateNational Administration $ %23.49%91.11% Plant Operations $ %16.73%27.30% Food Service $ %34.51%42.61% Transportation $ %60.18%96.02% Student Support $ %7.96%5.73% Instructional Support $ %20.78%48.20%

7 Student and Teacher Measures

8 Financial Stress Assessment

PREVIOUS REDUCTIONS 9

Reductions Previously Implemented DAC- 21 positions eliminated – 6 Administrative positions – 12 Classified positions – 3 Curriculum specialists Maintenance – 20 positions eliminated – Realized through centralized landscaping program Transportation – 39 positions eliminated – 15 Bus drivers – 20 Bus assistants – 4 Transportation office assistants

Reductions Previously Implemented School Sites -116 positions eliminated – 30 PAL assistants – 14 High school clerical positions – 28 ELL assistants – 7 High school SpED support clerical positions – 6 High school audio visual specialist positions – 21 Intervention specialists and high school counselors/advisors – 10 Instructional Specialists

Retirees moved from District plan to ASRS and retiree health care reduced and phased out Traditional health care plan considered a buy up plan and contributions to Health Savings Accounts reduced Reductions made to Special Education programs Centralized Maintenance Program established Part-time custodians 12 Current Reductions for

Reductions made to PTC Elementary special areas reduced Revised classified staffing models for all schools Managed Document Services 13 Current Reductions for

Soft Capital - $14M Unrestricted Capital - $8M Building Renewal - $24M 2% inflationary factor - $13M Career Ladders - $4.8M 14 Summary of Reductions in State Funding to PUSD FY (4 years)

PROCESS FOR RECOMMENDATIONS 15

Began meeting with Budget Collaboration Team in October – Held a total of 8 meetings Met with Association Advisory – Held final meeting to review Budget Collaboration Team recommendations and help define operational plan and fee collections Study Sessions with Governing Board 16 Process for Recommendations

Consideration List Close Elementary Block Scheduling Adjustment Relocate PTC Reduce Librarians to one per cluster Reduce Nurses to one per cluster Eliminate Pull out for Gifted Reduce Elementary Guidance to one per cluster Postage at HS Transportation Efficiencies Reductions at DAC

FISCAL YEAR 2014 ASSUMPTIONS 18

ADM for funding purposes to increase 101 students Overall funding per student to remain the same – 2% increase to Base Support Level will not be additional monies for FY Funding Planning Assumptions

Increases $4.45 M – ASRS to increase.8% District portion is.4% or $400K – Health Care to increase $3.3M Apply premiums collected from buy up option to increase $1.3M Plan remainder of increase of $2.0M in M&O expense – Utilities to increase $500K – Additional staffing to address K-2 Prep time $250K 20 Expense Planning Assumptions

OPTIONS AND DISCUSSION FOR FISCAL YEAR

Additional $1.7 million in Function 200 – Change pull out gifted to cluster model - $685K – Additional reductions in Special Ed - $1.015M Finalize part time custodial and centralized maintenance transition $500K Relocate PTC $500K 22 Recommended Reductions for FY Continuing 3-5 Year Plan

Restructure library staffing -$1.1M – Replace with classified personnel Eliminate elementary guidance - $568K Reduce postage and printing by 50% - $125K Restructure nurse staffing – Replace RN position with LPN where appropriate through attrition 23 Recommended Reductions for FY 2014 – Additional Site Reductions

Transportation $165K – Field Trips Continue to charge hourly driver wage but add $2.25 per mile additional charge for optional field trips Enforce minimum of $5 per head field trip transportation charge Tax Credit eligible – Close Transportation offices on Fridays during the summer – Adjustments in staffing 24 Recommended Reductions for FY 2014 – Support Services Reductions

DAC $200K – Elimination of positions Food Services $500K (revenue increase) – Increased revenue from meeting new USDA regulations – Focus on A la Carte sales to 6 th -8 th grades – Focus on free student participation Building and Facilities $180K – Elimination of positions Information Technology $145K – Reduction in support contracts and training budget 25 Recommended Reductions for FY 2014 – Support Services Reductions

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OVERVIEW OF CHANGES TO EDUCATIONAL AND PROGRAMS Dr. Cruz 27

Administration recommends the restructuring of the Project IDEAL Program New Programming Plan – Students Cluster students together in grade level classroom Access to individualized learning opportunities that focus on area(s) of giftedness Competitions/Showcases Affective support – Teachers PD for cluster teachers 28 Restructure of the Project IDEAL Program

Retain 7 Gifted Specialists – PD for cluster teachers – Testing (required by the state) – Parent meetings – Competitions/Showcases – Affective support for students – Modeling of lessons for cluster teachers Overall Average Savings to District: $685, Restructure of the Project IDEAL Program

Administration recommends the elimination of the Elementary Guidance Program New Programming Plan – High School/CCR Transitions would be covered at the local level by a teacher on each elementary campus; A stipend and training would be provided – Bullying Program would also fall at the local level 30 Elementary Guidance Program

Intervention – Implement a tiered model of affective support for students using our Psychologists and Behavior Specialists – Develop and implement a district-wide Threat Management Team – Add two positions to help support and coordinate intervention and outside resources Overall Average Savings to District: $568, Elementary Guidance Program

Administration recommends to restructure certified library program Programming Plan – Library will be staffed with a Library parapro – Training will be provided – Lessons will be provided – Library will still be used as a prep period for teachers Overall Average Savings to District: $1,100, School Librarian Program

Teachers – Due to the high number of retirements, we are anticipating being able to absorb 95% of our talented people back into our classrooms with students 33 Staff Impact

REVENUE GENERATING AND REVENUE COLLECTION 34

Develop in-house special services programs to reduce tuition out Expand Civic Center revenue opportunities – Glendale pool rentals Selling or in-kind trade of district property – Voter approval required for a sale – Northern bus yard Expand e-campus opportunities to students outside of PUSD – Develop program that would offer diploma 35 Revenue Generating Recommendations

All participation fees reconciled (3 ways to do so) – Paid for by participant – Paid for from designated tax credit donations or moved over from greatest need – Waived by Principal for economic hardships Pay to Play – Game jerseys not provided until payment is made Students removed from Kinder Academy after 30 days delinquent – Credit card payment option now available for Kinder and Preschool payments – $48K collected in February alone 36 Collecting the Fees

All classroom fees collected or reconciled through gifts and donations Students denied additional purchases if outstanding balance exists – Participation fees – Parking – Yearbook – Classroom fees Elementary debt follows to High School 37 Collecting the Fees

HEALTH CARE BENEFITS 38

Bring parity to different health care plan design options Historically, 90% of participants do not meet their deductible – Most of those are in the Consumer Driven Plan (CDHP) – 68% of Traditional Plan Participants did not reach their $750 deductible Reduce Health Savings Account (HSA) contributions Modest increase to Traditional Plan buy up Adding an additional dental plan and moving Delta Dental to a dental buy-up option 39 United Health Care

Consumer Driven Plans – Reduce HSA contributions from $1750 per year to $1250 per year on the HSA2500 plan – Reduce HSA contributions from $750 per year to $250 per year on the HSA1250 plan – Continue to contribute additional $250 for wellness (PREP) program 40 United Health Care

Traditional Plan – Increase monthly premium for buy-up by 8.5% to $86.80 for employee only to account for general increase in health care Does not cover the difference between buy up premiums and plan performance 1375 member and $1.7M over plan Increase out of pocket max from $2500 per covered family member to $4500/$9000 to better match Consumer Driven Plan – Co-pays will continue to be excluded from the out of pocket max calculation No increase in prescription co-pays 41 United Health Care

Offer additional option to employees through Total Dental Administrators (TDA) pre-paid dental plan – Smaller network – No annual max benefit – Free to employees – Reduced family premiums and expenses Continue to offer Delta Dental as buy-up option – Must charge some employee premium to avoid penalties from Affordable Health Care Act Move to multi-tier to match health care 42 Dental Plan

CDHP 1250 or 2500 = $0.00 (no change) Traditional plan = $86.80 (+$6.80) Prepaid Dental = $0.00 (new benefit) Delta Dental buy up $ TBD – EBT Meeting on March 26th 43 Employee Only : Monthly Premiums for FY

CDHP 1250 = $ (no change) CDHP 2500 = $ (no change) Traditional plan = $ (+$47.11) Prepaid Dental = $ 9.28 (new benefit) Delta Dental buy up $ TBD – EBT Meeting on March 26th 44 Employee Plus Spouse: Monthly Premiums for FY

CDHP 1250 = $ (no change) CDHP 2500 = $ (no change) Traditional plan = $ (+$39.05) Prepaid Dental = $ (new benefit) Delta Dental buy up $ TBD – EBT Meeting on March 26th 45 Employee Plus Child(ren): Monthly Premiums for FY

CDHP 1250 = $ (no change) CDHP 2500 = $ (no change) Traditional plan = $ (+$83.40) Prepaid Dental = $ (new benefit) Delta Dental buy up $ TBD – EBT Meeting on March 26th 46 Employee Plus Family: Monthly Premiums for FY

Added a 6 month coverage policy with a 5 day waiting period – Completely optional coverage – Complements the sick-leave bank coverage Eliminated need for District provided Interim Disability Coverage saving average of $200k per year 47 Short Term Disability Changes-Voluntary

No changes to other voluntary benefits – Vision – AFLAC Life Insurance – Change provider to ING – 20% reduction in premiums – Guarantee issue enrollment of $150k during open enrollment 48 Other Voluntary Benefits

QUESTIONS 49