Company Name : Plant Location : Category : MSME ACMA Awards Excellence in HR

ACMA Centre for Technology (ACT) ( A Division of ACMA ) Godrej Eternia-C, ‘B’ Wing, '10th Floor, Office No.- C, Old Mumbai Pune Highway Wakdewadi, Shivaji Nagar, Pune – , India. Index S. No.AreaPage no.Total Marks Actual Marks 1Leadership100 2HR Strategy & Structure75 3HR Practice & Policies125 4Shop Floor Management125 5Industrial Climate and Profile75 Total500 MSME, Export, Technology, Q & P and Manufacturing Awards Excellence in HR For Administrative Queries: Mr. Jitender Rana - Mobile Ms. Ecktta - Mobile Ms. Sakshi Karkamkar - Mobile Mr. Binny Tomy - Mobile For Technical Queries: Mr. V K Sharma - Mobile Mr. Rajul Mathur - Mobile Ms. Sapana M. Baravkar - Mobile Mr. Agnivesh Singh - Mobile (For Office Use only)

ACMA Awards : HR Excellence (MSME) Letter for Submission of Award application for Company letterhead details ( Logo, Address ) To, The Secretariat ( ACMA Awards – HR Excellence) ACMA 6th Floor, The Capital Court Olof Palme Marg, Munirka, New Delhi – Mobile: Ecktta – We are pleased to submit the application for ACMA Award for Excellence in HR. All data submitted is duly verified and true to thebest ofourknowledge. With regards ( Name& Designation of the Plant CEO ) 3 Group Company Name Group company Turnover in INR Cr. For ACMA Awards Category (Excellence in HR) (For ACMA Award Process Team) Upto INR 20 CrMSME Category > INR 20 Cr to INR 150 Cr Small Category > INR 150 Cr to INR 500 Cr Large Category > INR 500 CrSpecial Category

ACMA Awards : HR Excellence (MSME) Company’s Details 1.1.Name of the corporate group (if company is part of a corporate group): - ( Underline the plant for which application is sent ) Plant Address : 2.2.Name of the Chief executive of the corporate group- 3ChiefExecutive (Site) details : Name :Designation : Mobile : Land linewith extension :Fax No. Name :Designation : Mobile : Land linewith extension :Fax No. ( If Sr. No. 3 & 4 are same, then provide next level person No. 4 ) details at Sr. 4 4 Plant HR Head / Corporate HR Head details (Mandatory):

ACMA Awards : HR Excellence (MSME) Company’s Details 5.5.Company turnover ( in Rs. Crore ) for Year : 6.6.Plant turnover ( in Rs. Crore ) for Year : 7.7.Year of Establishment : Company, Plant 8.8.Total Employees (Staff, Operators & Casuals all) : Company Plant 9.9.Do you have a Joint Venture : ( If Yes, Mentionthepartnername )name ) 10.Company’s Key products : Plant’s Key products : 12.Plant’s key manufacturing processes : 13.Plant’s Key competitors : 14.Plant’s Major Certifications : 5

ACMA Awards : HR Excellence (MSME) Customer Details AsAsa parta partof ACMA Awardprocess,feedbackfrom yourmajormajor customers will be obtained directly and will be provided to Jury as a part of Site diagnosis. The same will be report provided to you as a part of Site Diagnosis feedback Kindly provide 2namesperKeyCustomersforfortheplantplantforforwhich applicationisissentsent Note- In addition to application & sitediagnosis,Customer feedback will be also considered. 6 S. NoCustomerLocation% Business share ( from the plant ) Key person name & Designation Mobile Number & E mail 1 2

Company / Plant Information Use this slide to brief about your company / Plant. ItincludesProduct names / photos, Plantfacilityphotographs, etc. 7 ACMA Awards : HR Excellence (MSME)

Route Map to reach your plant Provide diagnosis hereroutemap toyouryourcompanycompanyfor sitefor sitediagnosis ) (SiteSite isiscarried outififyourapplication isshortlisted Contact person name & Designation: Name :Name : Designation : Mobile : Landline : ( STD Code ) ( Number ) :Ext. ( if any ) 8

ACMA Awards : HR Excellence (MSME) ( For office use only ) Company performance at a glance Following radar chart shows the scores for each main area as per questionnaire, scores are converted to % ) ( RADAR Chart LeadershipLeadership HR Strategy & Structure 25 0 S. No.AreaTotal Marks Marks Obtained % 1 Leadership100 2 HR Strategy & Structure75 3 HR Practice & Policies125 4 Shop Floor Management125 5 Industrial Climate and Profile75 Total500 HR Practices & Policies Shop Floor Management Industrial Climate and Profile 9

10 S. No. Sub Topic Total Marks Marks Obtained % 1.AVision, Mission and Values20 1.BBusiness orientation towards HR CCommunication20 1.DInvolvement and Approachability20 1.ECapability of 2 nd line Leadership20 Total100 (For Office Use Only) Section 1 Leadership Total marks = 100 ACMA Awards : HR Excellence (MSME)

(1.A) Vision, Mission and ValuesTotal = Kindly enclose your Statements of vision and mission & dates of when these were Formed and Revised. Also list the Shared values of the organization (20) VISION : ( Formed on //, Revised on ://) MISSION : ( Formed on//, Revised on ://) Leadership Shared Values :

ACMA Awards : HR Excellence (MSME) (1.B) Business Orientation towards HRTotal = Leadership 1. What is the role that CEO wants HR to perform in your company ? Please elaborate (10) 2. What is the manpower cost as a % to Sales revenue ? Please give details for last three years? (10)

ACMA Awards : HR Excellence (MSME) N S. Communication Daily Monthly Quarterly Half Forum on by Yearly Leadership 1. How often does the Leadership team communicate with the employees ? (10) (1.C) Communication Total = Attach any photographs available for the above mentioned communications (10) Sr.No. 1 photoSr.No. 2 photo Yearly

1 (D) Involvement and Approachability 1. How often does MD/CEO visit the Shop floor/ Plant ? Give details of such visits detailing his interaction with the workers ? (10) 2. How approachable is the MD/CEO for employees ? Is there any direct method of contact accessible for all employees? i.e. –mobile no., ID etc. (10) 1. Leadership Total Marks = ACMA Awards : HR Excellence (MSME)

1E. Capability of 2 nd line Leadership 1. Leadership Total Marks = Kindly explain leadership involvement in developing capability in the Organisation, identifying new leaders and creating a leadership pipeline (20) 15 ACMA Awards : HR Excellence (MSME)

(For Office Use Only) Section 2 HR Strategy and Structure S. No. Sub Topic Total Marks Marks Obtained % 2.A HR plan, budget and alignment with business goal 25 2.B HR department structure and capability 25 2.CRespect of HR leadership25 Total75 Total marks = ACMA Awards : HR Excellence (MSME)

(2.A) HR plan, budget and alignment with business goal HR Strategy & Structure 1. Does the company have an annual HR Plan / targets? What would be the contents of HR Planning ? (15) 2. Please list any new HR initiative that have been successfully implemented in the organization in the last 3 years? (10) Total Marks = 25

1. Please provide the Structure of HR department of your organization... (15) 2. Kindly list any initiatives that have been taken in the last one year to improve the skill capability of the HR department? For E.g.. Workshops, Training, Mentorship, etc. (10) (2.B) HR department structure and capability 2. HR Strategy & Structure Total Marks = ACMA Awards : HR Excellence (MSME)

(2.C) Respect of HR Leadership 2. HR Strategy & Structure 2. Provide instances in the past when the HR Leadership has helped employees to deal with personal issues or when employees have approached the HR for support in personal matters? (15) Total Marks = Provide an instance where a business decision was changed post intervention by HR? (10) 19 ACMA Awards : HR Excellence (MSME)

(For Office Use Only) Section 3 HR Practice and Policies S. N.Sub Topic Total Marks Marks Obtained % 3.ARecruitment and Induction20 3.B Performance Management System 20 3.CCompensation and Benefits20 3.DRewards & Recognition15 3.EEmployee Satisfaction15 3.FLearning and Development20 3.GStatutory Compliance15 Total125 Total marks = ACMA Awards : HR Excellence (MSME)

(3.A) Recruitment and Induction 3. HR Practice and Policies 2. What is the Induction policy in company? Please elaborate for each level of employees (10) Total Marks = 20 1.Do you have a manpower plan? How is it created? Is your current manpower as per your manpower plan? How are deviations from manpower plan handled ? (10) 21

ACMA Awards : HR Excellence (MSME) (3.B) Performance Management System 3. HR Practice and Policies Total Marks = Does your company have a defined Performance Management System ? Is the PMS based on responsibilities, KPI, competencies, behaviors, etc. - kindly provide details. When was it reviewed last time ? 2. Is performance management linked to the annual increment and appraisal ? Have increments been given consistent in last three years? Provide details in support of your answer ? (10) (10) 22

1. Does the company release Salary and Wages on time every month along with salary slips ? If not, please elaborate (5) ACMA Awards : HR Excellence (MSME) (3.C) Compensation & Benefit 3. HR Practice and Policies 2. What is the Overtime Policy in your organization? What is the % of OT hours and OT amount of total monthly wage ? Is the OT allowance paid on time ? (5) Total Marks = Does the company have a production incentive policy for workers? If yes what is the max % paid as a % of monthly salary (10) 23

ACMA Awards : HR Excellence (MSME) (3.D) Rewards and recognition 3. HR Practice and Policies 1. What are the policies of rewards and recognition in your organization? Please provide details of monetary and non-monetary policies implemented in the organisation. (10) S. Level Methods N What are the methods adopted to recognize / motivate employees at various levels ? (05) Total Marks = 15 24

ACMA Awards : HR Excellence (MSME) (3.E) Employee Satisfaction 3. HR Practice and Policies 2. Provide details of the average attrition data over the last three years ? (05) YearWhite collar %Blue collar % Total Marks = Do you conduct employee satisfaction survey ? Is it done internally or externally? What are the parameters considered for measuring Employees Satisfaction (10) 25

ACMA Awards : HR Excellence (MSME) (3.F) Learning and Development 3. HR Practice and Policies 1. What is the trend of the training hours / employee over the years? (show last three year trend in bar graph, illustrate it with your internal Target line ) (05) FormulaFormula Total training man-hours for all employees for year = Total employees Training hours/employee / year Training hrs/emp/year How you Identify training needs for your employees ? List top 10 training programs conducted in last one year ( 05 ) Training Areas : Total Marks = What is the %of manpower cost spent on training annually? Please give data of last three years. (10) 26

ACMA Awards : HR Excellence (MSME) (3.F) Statutory Compliance 3. HR Practice and Policies Please verify whether the following statutory policies are implemented in your organisation or not. S. No. Compliance Policy Implemented (Yes/No) Remark 1PF 2ESI 3Gratuity 4Child Labor 5Standing orders 6Minimum wage 7 Works / Grievance committee 8Fire NOC 9Factory license 10Contractor license 11 Consent under air and water pollution 12 HSD Storage license 13 Boiler/ Pressure vessel test certificate 14 Safety officer / Welfare office 15 Lift / Fork Lift License Total Marks = 15 27

(For Office Use Only) Section 4 Shop Floor Management S. N.Sub TopicTotal Marks Actual Marks % 4.ALeadership of shop floor20 4.BRespect of shop floor leadership 15 4.CKaizen / 5S / TQM / TPM / SS25 4.DProduction flexibility and leverage 15 4.EHealth, Safety, Environment and welfare 50 Total125 Total marks = ACMA Awards : HR Excellence (MSME)

(4.A) Leadership of shop floor 4. Shop Floor Management Total Marks = How do shop floor leaders encourage and enable subordinates/ operators to initiate and implement improvement activities at shop floor? (10) 2. Kindly illustrate some instances of excellence in shop floor leadership with the help of photographs ? (10) Photo 29

ACMA Awards : HR Excellence (MSME) (4.B) Respect of shop floor leadership 4. Shop Floor Management Total Marks = 15 1.Are operators / workers allowed to raise their concerns if not satisfied with the decision of shop floor leadership ? How often does the HR intervene in shop floor related disputes / issues? Kindly provide and approximate of no. of issues per month (10) 2. Is shop floor leader usually the final authority to grant leave to operators / workers? Detail other similar authorities of the shop floor leader ? (05) 30

ACMA Awards : HR Excellence (MSME) (4.C) Kaizen / 5S / TQM / TPM / SS 4. Shop Floor Management 1. Kindly list the improvement suggestions with benefits to the organization in the last 1 year on account of Kaizen, 5S, QC, CFT, etc.... (15) Photo 2. Please attach photographs of shop floor as evidence of above (10) Total Marks = 25 31

ACMA Awards : HR Excellence (MSME) (4.C) Production Flexibility 4. Shop Floor Management Total Marks = In cases when there is excess demand versus planned production, how has the shop floor managed such a situation ? (10) 1. What is the average utilization of the plant capacity in your company ? (05 ) 32

ACMA Awards : HR Excellence (MSME) (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management Total Marks = 50 (i) Specify status in below mentioned checklist for “Must be facilities” for all company employees ? Illustrate with photographs some examples (20) Photo Facilities for all company employees Sr. No. DescriptionStatus 1 Jogging track inside shop floor, along walls OK / Not OKOK / Not OK 2 Trees in plant campus OK / Not OKOK / Not OK 3 No earth should be visible in entire company area. There should be concrete, tar roads or green lawns. OK / Not OKOK / Not OK 4 No truck / fork-lift inside shop floor OK / Not OKOK / Not OK 5 Clean toilet blocks inside shop floor, dry & smell free OK / Not OKOK / Not OK 6 No nails to be used anywhere in the factory premises. OK / Not OKOK / Not OK 7 All employees to wear uniform, shoes and necessary safety gadgets. OK / Not OKOK / Not OK 8 Noise free DG sets & compressor OK / Not OKOK / Not OK 9 Clean change room and rest room facilities OK / Not OKOK / Not OK 10 Hygienic kitchen, washroom, dinning hall. OK / Not OKOK / Not OK 11 Good recreational facilities OK / Not OKOK / Not OK 12 Appropriate fire fighting equipments should be placed at accessible locations OK / Not OKOK / Not OK 13 Central display board ( 80 % Digital ) OK / Not OKOK / Not OK 33

ACMA Awards : HR Excellence (MSME) (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management 2. What are the current accident levels? (Illustrate previous one year data in line graph) A) Frequency (nos.) in PPM Minor + Major both (5) B) Severity (man hrs. lost) in PPM (5) Formula No. of accidents Frequency rate = X 10 6 Total man hours Formula Total man-days lost Severity rate = X 10 6 Total man hours Total Marks = 50 34

ACMA Awards : HR Excellence (MSME) (4.E) Health, Safety, Environment and welfare 4. Shop Floor Management 3. Does the company organize events to celebrate various festivals, occasion, competition with employees? Please elaborate on the same and also provide photographs (05) 5. How do you encourage fun and camaraderie among your employees? Please include the ways in which your organization celebrates team and / or organizational success. (05) 6. How does your organization support employees at times of significant life events – employee’s marriage, marriage of children, family illness, new born in the family (05) 4. Please list various welfare activities for employees in your company... (05) Total Marks = 50 35

(For Office Use Only) Section 5 Industrial Climate and Profile S. No. Sub TopicTotal Marks Marks Obtaine d % 5.AOrganization Manpower Profile 25 5.BIndustrial Relation & Trade Union 25 5.CCorporate Social Responsibility 25 Total75 Total marks = ACMA Awards : HR Excellence (MSME)

(5.A) Organization Manpower Profile 5. Industrial Climate and Profile Please describe the status of Manpower profile as per follows Total Marks = 25 S. No. Profile criteriaWhite Collar Company worker Contractual worker Total 1 No of Employees / Worker 2 Age profile (no of employees) Less than 25 years years 35 years and above 3 Education profile (Min Qualification) 4 Tenure (number of employees) Less then 1 year 1-2 year 2-5 year More then 5 years 5 No of Direct vs Indirect employees 6 Number of employees Local Outsiders 7 Numbers as Male Female 37

(5.B) Industrial Relation and Trade Union 5. Industrial Climate and Profile 2. Is there a forum (as well as escalation process) for employees to raise issues / concerns etc.--- shop floor / HR / personal etc. If yes, please provide details of the same. ( 15) Total Marks = Is there a Union(s) in the organization? Are these internal or external? If external Union then they are affiliated to? (10) 38 ACMA Awards : HR Excellence (MSME)

(5.C) Corporate social responsibility 5. Industrial Climate and Profile Photo 1. Briefly describe the initiatives taken towards corporate social responsibility. (15) Total Marks = Share some initiatives of social commitment with the help of photos (10) 39 ACMA Awards : HR Excellence (MSME)

( Company to fill up ) Summary of Achievements for the year

ACMA Awards : HR Excellence (MSME) For Company: Provide an excellent photo of your company 41