Tobacco Free KU University/Faculty Senate Meeting November 6,

Topics Introductions Project Governance & Roles Project Key Points Discussion of Draft Policy Questions & Wrap-up 2

Project Governance Roles 3 Leadership Committee – o Provides needed resources. o Facilitates relevant administrative processes. o Guides the resolution of relevant issues. o Supports requests for executive approvals. o Advocates for cultural change. Steering Committee - o Determines how a tobacco-free KU environment may be best achieved. o Communicates project progress. o Develops & implements educational programs & events. o Facilitates collaboration with KU, local, and state community contacts. o Identifies & manages supporting resources. o Recommends changes to key administrators. o Serves as cultural change agents.

Project Governance Roles 4 Stakeholder Committee – o Provides advice on how a tobacco-free KU environment may be best achieved. o Provides resources as appropriate or possible. o Connects KU initiative with other relevant programs. o Serves as cultural change agents. o Advocates for cultural change. Project Website - (Note Progress Report)

Project Key Points 5 Project Background & Principles – o Purpose: respectful, healthy, clean & tobacco-free environment o Beginnings: 2013 student & faculty/staff surveys o Sponsors: Provost Office, Student Health Services, Student Recreational Services, & Human Resources o Funding & Support: Kansas Health Foundation Grant, Consulting from National Center for Tobacco Policy o Community engagement, including town hall meetings Proposed Timeline for Policy Implementation – o Goal of Fall, 2015 (preferred) or January, 2016 for policy effective date o Policy will be reviewed after implementation for further revisions, including consideration of “enforcement” component o Proposed 3 to 4 week open comment period on policy mid-January to mid- February, 2015; comments from executive leadership in March/April o Proposed final version of policy for campus view by end of April, 2015 o Policy draft versions on website

Review of Policy Draft, 1 of 6 Purpose: Kansas, along with over 1,000 universities nation-wide, promotes a respectful, healthy, and clean environment with a tobacco-free KU. State law, Kansas Board of Regents and University policies articulate prohibitions for smoking, use of electronic cigarettes or any future product which simulates or approximates tobacco use or smoking, and the sale of tobacco products. This policy sets forth the University’s restrictions on the use of tobacco products and electronic cigarettes effective (July 1, 2015 or January 1, 2016.) Policy Statement: Smoking, including the use of electronic cigarettes, or any future product which simulates or approximates tobacco use or smoking, and tobacco use are not permitted on the Lawrence and Edwards campuses and all other university sites reporting to the Lawrence campus, Kansas and Burge Unions, the Adams Alumni Center, and the facilities of the KU Center for Research, Inc. (KUCR). Any exclusions to this prohibition are noted below. KU is strongly committed to supporting individuals to become tobacco free to encourage a respectful, healthier, more productive learning/living environment for all members of our campus community. Studies, many conducted by our KU colleagues, have proven time and again that tobacco is a leading cause of death from many diseases, both for those who use tobacco products and those who are exposed to them on a second or third-hand basis. ◦ Tobacco cessation programs and support will be available to faculty, staff, and students as identified below. ◦ FDA-approved nicotine replacement therapy products for the purpose of cessation are permitted. 6

Review of Policy Draft, 2 of 6 The success of this policy depends upon the thoughtfulness, consideration and cooperation of tobacco users and non-tobacco users. Leaders and those to whom this policy applies share the responsibility for adhering to and enforcing the policy. ◦Concerns about tobacco use should be respectfully addressed in the moment whenever feasible. ◦ Concerns, questions or comments regarding the University’s Tobacco Free Policy should be referred to the Department of Human Resources. Human Resources may redirect the inquiry to an appropriate person, department or organization. The University will not advertise tobacco on university owned, operated, or leased property or at any university sponsored event or university owned or sponsored media. Cessation Support: ◦ The University is committed to supporting all faculty, staff, and students who wish to stop using tobacco or nicotine products. ◦ Assistance for faculty and staff to overcome tobacco or nicotine addiction is available through the State of Kansas Employee Health Plan’s Tobacco Cessation Program to those eligible for the program. ◦ Assistance for students to overcome tobacco or nicotine addiction is available through the Watkins Student Health Center’s KanUQuit program. ◦ Assistance to anyone who wants to quit tobaccos use is available through the KanQuit program. 7

Review of Policy Draft, 3 of 6 Communication: ◦ Leaders, managers and supervisors are responsible for leading by example and respectfully communicating the policy to faculty, staff, students, volunteers, and visitors. ◦ Faculty, staff, students, volunteers, and visitors who observe individuals using tobacco on university property are encouraged and empowered to respectfully explain that its use is prohibited. Signage: ◦ Installation and maintenance of signage are the responsibility of Facilities Services in consultation with the Department of Human Resources. ◦ Signage must be placed appropriately on entrances to and exits from buildings, including parking garages, and on university owned and leased vehicles. ◦ Areas that experience difficulties with tobacco use may request supplemental signage from Facilities Services. 8

Review of Policy Draft, 4 of 6 Building a Respectful Community through Cooperation: All students, faculty, staff, vendors, volunteers, vendors, and visitors are expected to cooperate with this policy. Individuals are encouraged and empowered to respectfully inform others about the policy in an ongoing effort to support individuals to be tobacco free, improve individual health, and encourage a culture of respectful cooperation. ◦ University leaders, managers and supervisors are expected to support individuals becoming tobacco free and to promote cooperation in their areas of responsibility and on the larger campus. ◦ Student Affairs staff have a special responsibility to promote cooperation among students. Individuals may be subject to appropriate disciplinary action as an employee or as a student for violating the provisions of this University policy. Exclusions or Special Circumstances: Exempted is the traditional or sacred use of tobacco. KU will continue to be a "tobacco honoring" campus for Native American spiritual and cultural ceremonies, when requests are made and approved in advance by the Office of the Vice Provost for Student Affairs. This Tobacco Free Policy will in no way prohibit the use of traditional/ceremonial/sacred use of tobacco or infringe in any manner on any off-campus tobacco cultivation or harvesting for spiritual and ceremonial use. 9

Review of Policy Draft, 5 of 6 Exclusions or Special Circumstances, cont’d: In Memorial Stadium, smoking, including the use of electronic cigarettes or any future product which simulates or approximates tobacco use or smoking, and tobacco use are limited to designated areas and are prohibited in the press box, concourses, and all seating areas. All facilities operated by Student Housing are smoke free and governed by rules established by Student Housing. Persons who violate the provisions of K.S.A through may be guilty of a cigarette or tobacco infraction punishable by fines ranging from $ to $ The University will not discharge, refuse to hire or retaliate against an employee, applicant or customer for reporting or attempting to prosecute a violation of these state statutes. Definitions: Tobacco is defined as all tobacco-derived or containing products, including and not limited to, cigarettes (including clove, bidis, kreteks), electronic cigarettes, cigars and cigarillos, hookah smoked products, tobacco pipes, and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco (e.g. snuff, snus). It also includes any product intended to mimic tobacco products, contain tobacco flavoring, or deliver nicotine. 10

Review of Policy Draft, 6 of 6 Definitions, cont’d: However, it does not include Drugs, Devices, or Combination Products approved for sale by the U.S. Food and Drug Administration, as those terms are defined in the Federal Food, Drug and Cosmetic Act, used for the purpose of cessation. Tobacco use includes smoking, chewing tobacco, or using tobacco products such as snuff, e- cigarettes or any future product which simulates or approximates tobacco use or smoking, “Electronic smoking device” means any electronic product that delivers nicotine or other substances to the person inhaling from the device, including, but not limited to an electronic cigarette, e-cigar, e-pipe, vape pen or e-hookah. Electronic smoking device includes any component, part, or accessory of such a product, whether or not sold separately. Electronic smoking device does not include Drugs, Devices, or Combination Products approved for sale by the U.S. Food and Drug Administration, as those terms are defined in the Federal Food, Drug and Cosmetic Act. “Smoking” means inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, or pipe, or any other lighted or heated tobacco or plant product intended for inhalation, including hookahs and marijuana, whether natural or synthetic, in any manner or in any form. “Smoking” also includes the use of an electronic smoking device which creates an aerosol or vapor, in any manner or in any form, or the use of any oral smoking device. 11

Get involved! Feedback! Questions? Thanks for your interest in the Tobacco Free KU Initiative! 12 Wrap-Up, Questions, & Comments 7