Eng Introduction to the application form 17/10/2014 Marie von Malmborg Karin Tjulin Tytti Voutilainen

Eng Ask not what Erasmus+ can do for your school. Ask what you can do for Europe, your country, your region… Read the Programme Guide 2015! Yesterday

Eng Strategic partnerships  Three partners, three countries, school sector Cross-sectoral partnerships  Three partners, three countries, different sectors Regional partnerships  Two countries. One local/regional school authority, one school AND one organisation in EACH country. School to school partnerships  Two partners, two countries. ONLY schools Strategic partnerships aiming at schools

Eng Develop your project idea

Eng See the whole picture. Work on your idea. The need and background Added value Target group Results and impact European dimension The partner group The work plan Resources Why? What has been done before? What is new/innovative? To whom? What is the result? Who benefits from the partnership? How is the results transferred to the others? How is the impact measured? Partners situation and needs for the partnership? European added value? Who are involved? Knowledge of each participant? The roles? What is done and how? Where? In which order? How much time invested? What does it cost?

Eng Priorities & main objecives Programme guide (1/2015) p At least one HORIZONTAL priority OR At least one sector specific priority 1.Low basic skills 2.Early shool leaving 3.Early childhood education and care 4.Teaching professions

Eng Before you apply ECAS, Participant Portal and PIC

Eng 1. Register in the Participant Portal 2. Check compliance with programme criteria 3. Check financial conditions 4. Fill in and submit application form 4 steps to complete an application

Eng 1. Register in the Participant Portal I. Create an ECAS accountECAS account

Eng II. Register your organisation in the Participant PortalParticipant Portal => PIC (Participant Identification Code) III. Upload (in Participant Portal)  Legal Entity form  Financial Identification form (only coordinator) 2. Register in the Participant Portal

Eng Contact person (register)  Knowledge of the project (and other projects)  Add contact person Upload necessary document(s)  Signed  Annexes (when relevant) Keep the PIC Read instructions! Pitfalls – don’t fall

Eng 1. Register in the Participant Portal 2. Check compliance with programme criteria 3. Check financial conditions 4. Finally… 4 steps to complete an application

Eng Application How to fill in and submit the application form

Eng Application form – online E-forms (pdf) Published on the website of the European Commission and of the National Agencies Specific forms for each Action –make sure you choose the right form Example – first page application form…. Application

Eng Application form sections (A-B)

Eng Before starting – save the form on your computer Use the Technical Guidelines on how to fill in and submit All the fields marked in red are compulsory Important! One application for the whole partnership. Submitted by the coordinator and to the appropriate NA Multiple submissions of same application = rejection Important! Applications sent by post, courier service, fax or will not be accepted Deadline for call 2015: 30 th of April, 12:00 Brussels time Application

Eng Eight main sections in the application: 1.Context 2.Participating organisations 3.Description of the project 4.Budget 5.Project summary 6.Declaration of honour & Check list 7.Annexes 8.Submission

Eng Parts of the application form (A-N) A. General information B. Context / Information about the project application (important!): 1)Type of the project 2)The language of the project 3)Project identification – the title, start date, project duration (2 or 3 years), end date 4)National Agency of the applicant organisation C. Applicant organisation and partners

Eng The core of the application: Idea, preparation, implementation and follow-up D. Description of the project E. Preparation F. Project implementation G. Follow up (impact, dissemination, sustainability) H. Budget

Eng I. Project summary J. Checklist K. Data Protection Notice L. Declaration of Honour M. Annexes N. Submission Applicant organisation (=the coordinator) submits the application form to the National Agency of the country in which the organisation is established

Eng Erasmus+ Programme Guide (1/2015):  General info about Erasmus+p  Strategic partnerships descriptionp  Information for applicants p  Examples of Strategic partnershipsp  Dissemination and exploitation of resultsp Guide for experts on Quality Assessment Guidelines how to fill in and submit electronic form Documents to consult

Eng What happens after submission?

Eng Applications are assessed by the NA receiving the application (coordinating country) The assessment includes: A formal check of eligibility and exclusion criteria (p ) A quality assessment of the content (Guide on Quality Assessment) Check of double funding The evaluation procedure

Eng Award Criteria (Programme Guide 1/2015 p.98-99) maximum 100p., at least 60points. Relevance (30 p. min 15p. ) Quality of the project design and implementation (20 p. min 10p. ) Quality of the project team and the cooperation arrangements (20 p. min 10p. ) Impact and dissemination (30 p. min 15p. )

Eng Is relevant to the school education field Has strong links with either (a) horizontal priotiety/ies or (b) specific priority/ies of the field (SE: Teaching profession, low basic skills, early school leaving and early childhood education and care) Is based on real needs The objectives are clearly defined, realistic and relevant to the participants Is innovative and/or complementary to initiatives carried out by the participants Added value at EU level Relevance (30 p. min 15p. )

Eng Realistic workprogramme and timetable (icluding all the phases of the project) Consistency between the objectives and the activities proposed Appropriate measures to evaluate the project Cost-effectiveness (appropriate resources to each activity) If planned ”teaching, training, learning activities”: ̶Activities are appropriate to the projects aims, appropriate number of participants ̶Recognition and validation of learning outcomes Quality of the project design and implementation (20 p.)

Eng Appropriate mix of participants The distribution of responsibilities and tasks is adequate and the roles are clear Newcomers to the Action, participant from different fields of education (if relevant) Mechanisms for coordination and communication ners, but also between the f stakeholders (if schools involved: use of eTwinnigin käyttö) Quality of the project team and the cooperation arrangements 20 p.

Eng How the outcomes are measured? The impact of the project on participants and participatin organisations, during and after the project. The impact of the project at local, regional, national and/or EU level The quality of the dissemination plan The sustainability after the project: capacity to continue having an impact and producing results after the EU grant Impact and dissemination 30 p.

Eng Coordinating country NA makes the grant decision for the whole project on the basis of: Ranking after highest score Budget of the specific Action Decision is sent to coordinator who informs partners Final decision

Eng Multiple submission of the same application Submission after deadline Not using E-forms Not using the correct E-form Not addressing to at least one horizontal priority or at least one field-specific priority Rejection reasons – eligibility

Eng Denna layout används för UHR:s samarbetslogotyper/underlogotyper. Placera logotyperna enligt exemplen nedan.