ABBYY FlexiCapture for Invoices Overview Sergey Osypenko ABBYY Ukraine

ABBYY on the Globe Founded in 1989 20.04.2017 ABBYY on the Globe North American HQ European HQ International HQ Eastern European HQ Founded in 1989 More than 1200 employees in 14 offices worldwide Confidential 

Lexicography (dictionary creation) 20.04.2017 4 CORE TECHNOLOGIES Text recognition Document analysis Lexicography (dictionary creation) Semantic  

Did you know that… 70% of invoices are received on paper 20.04.2017 Did you know that… 70% of invoices are received on paper One invoice can be copied up to 5 times over its manual processing lifecycle 70% Paper 30% e-Invoice PDF Fax According to research performed by Pentadoc Radar (sponsored by ABBYY) in 2012. 35% of companies are receiving invoices at multiple locations Confidential 

Typical drawbacks of manual invoice processing 20.04.2017 Typical drawbacks of manual invoice processing Delayed or lost invoices Long invoice processing cycle Missing visibility & tracking Missed benefits of early payment Late payment fees High cost of manual labor Time inefficiently spent on data keying and checks High operational costs Confidential 

Did you know that companies which opted for AP automation report… 20.04.2017 Did you know that companies which opted for AP automation report… More than 2 times reduction in invoice processing costs More than 50% faster invoice processing cycle Reduced processing costs Faster processing cycle x2 According to research published by Aberdeen Group, 2013 +50% Confidential 

Invoice Processing Legal aspects

Why Invoice Processing? Invoice processing is part of the purchase (procure) to pay (P2P) process and covers the process from Reception of an invoice until the Payment The focus of the accountant is Legal compliancy: are all national requirements on a compliant invoice met Calculative Correctness: is the invoice arithmetically correct; is the vat amount correctly calculated Factual Correctness: are the price, quantity and quality as expected/ordered; detection of fraud Paying in time: get early payment discounts and avoid late payment fees ABBYY FlexiCapture for Invoices. Training course. Overview

Invoice Automation Process Capture Enable Process E-Mail Fax MFP Mail FC for Invoices Archive Destroy Store Validate Notify

AP Automation Features Extract Data  Invoice number and date  Name and complete address of buyer  VAT number of supplier and buyer  Delivery date of goods/services  Purchase order data  Line items: description of goods, quantity, VAT rate, unit and total price  Currency, subtotal, VAT rate, VAT amount, total  Bank details Recognition of the Buyer / Business Unit Recognition of the Vendor: Non-Existing Vendor / Multiple Vendor – Vendor is always in the context of the BU! - Definition of countries / languages / formatting 3. Header Data: Invoice & Delivery Date, Invoice Number, Document Type (Invoice, Credit Note) Many optional fields on header basis are possible (Packinglist Number, CapEx, Project Number, Buyers Name, …) 4. Amount Data: Value of Goods, Net Amounts, VAT Amounts, Total – Additional Costs only important for invoices with PO - VAT Domestic / International / Point of Delivery is important 5. Additional Information: Bank Account Check / Due Date   ABBYY FlexiCapture for Invoices. Training course. Overview

ABBYY FlexiCapture for Invoices Product overview

What Is ABBYY FlexiCapture for Invoices? Easy-to-use, intelligent ready-to-go solution for processing invoices identifies data fields on the vast majority of invoices helps to ensure legal compliance and consistency of data, facilitate invoice approval, and detect misbilling based on the powerful ABBYY FlexiCapture platform includes intelligent on-the-fly Auto-Training technology ABBYY FlexiCapture for Invoices. Training course. Overview

Invoice Capture Process ABBYY FlexiCapture for Invoices. Training course. Overview

Invoice Capture Process ABBYY FlexiCapture for Invoices. Overview

ABBYY FlexiCapture for Invoices Architecture types

Standalone architecture ABBYY FlexiCapture for Invoices. Training course. Overview

Distributed architecture ABBYY FlexiCapture for Invoices. Training course. Overview

ABBYY FlexiCapture for Invoices Benefits & features

Ready-to-Run Benefits & Features ABBYY FlexiCapture for Invoices. Training course. Overview

Flexible Benefits & Features ABBYY FlexiCapture for Invoices. Training course. Overview

Ready for Tight Integration Benefits & Features Ready for Tight Integration ABBYY FlexiCapture for Invoices. Training course. Overview

Multi-Channel Input Benefits & Features ABBYY FlexiCapture for Invoices. Training course. Overview

Trainable Benefits & Features ABBYY FlexiCapture for Invoices. Training course. Overview

Well-Designed Verification UI Benefits & Features Well-Designed Verification UI ABBYY FlexiCapture for Invoices. Training course. Overview

Automated PO and Master Data Matching Benefits & Features Automated PO and Master Data Matching ABBYY FlexiCapture for Invoices. Training course. Overview

Straight-Through Processing Benefits & Features Straight-Through Processing Input Recognition & Validation Data review & Correction Delivery to back-end Touchless processing ABBYY FlexiCapture for Invoices. Training course. Overview

Ready for Large Companies and International Businesses Benefits & Features Ready for Large Companies and International Businesses ABBYY FlexiCapture for Invoices. Training course. Overview