Word Tutorial 1 Creating a document

Steps to a Professional Document Microsoft Word 2007: popular word-processing program The most efficient way to produce a document is to follow these four steps: Planning: saves time and effort. Creating and editing: typing text in document and proofreading the typed document. Formatting: adjusting margins, line spacing, and using formatting features. Printing or distributing online: first preview to make sure it is suitable for printing.

Word Processing Word Processing: use of computer software to enter and edit data Uses for Word Letters Reports Memos Newsletters

Opening a document Click the Office button in the upper-left corner of the Word window and view the menu of commands that opens. Click New Verify that the Blank document option is selected (it will be highlighted in orange), and then click the Create button at the bottom of the dialog box.

Identifying Parts of the Open Screen Office Button: Click it to open a menu, which contains commands for working with files Ribbon: contains commands for working with the document, organized by tabs Quick Access Toolbar: Contains buttons for three common commands; you can add additional buttons Insertion Point: shows where text will appear when you begin typing View buttons: allows you to change views quickly Zoom slider: allows you to increase and decrease the size of the document on the screen.

Views The views are in the lower right corner of the window. There are five different types of views: Print Layout view – shows how the document will look when printed; here you work with headers, footers, margins, columns, and graphics. Full Screen Reading – shows text on screen n format that is easy to read; ribbon is replaced by toolbar with only a few commands Web Layout- shows how document will look when it is viewed as a web page Outline view – displays headings and text in outline form Draft view – shows only the text in a document

Rulers Click the View tab. In the Show/Hide group, click the Ruler check box to display a checkmark.

Insertion Point Text appears in the document at the insertion point. Looks like an I-beam As you type the insertion pint moves to the right and the Word count is shown in the Status Bar. Word Wrap – when the line you are typing reaches the right margin, the text is automatically wrapped to the next line

Nonprinting Characters Nonprinting Characters: symbols that appear on the screen but are not visible on the printed page. In the paragraph group on the Home tab, click the Show/Hide button (¶) Examples of nonprinting characters: (·) marks the space between words (¶) marks the end of the paragraph (or when you press enter.)

Font Font: refers to the shape of the characters in a document. Font size: size of the characters. Size of the characters is measured in points. Default font in Word: Calibri (Body) size 11 points

Zoom Zoom level: controls the document’s onscreen magnification. 100% zoom: show the document as if it were printed on paper. Page width zoom: shows the entire width of the document on the screen. Changing the zoom only affects the way the document is displayed on the screen; it does not affect the document itself. Higher percent zoom: larger the document looks Lower percent zoom: smaller the document looks

Backspace and Delete Keys Backspace – removes characters to the left of the insertion point Delete – removes characters to the right of the insertion point

Page Orientation Portrait orientation: Default orientation. Paper prints 8 ½ x 11 Landscape orientation: prints with the long edge of the paper at the top. Paper prints 11 x 8 ½ The orientation can be changed under the page layout tab.

Navigating a document Right arrow: right one character Left arrow: left on character Down arrow: to the next line Up arrow: to the previous line End: end of line Home: beginning of line Page Down: to the next page Page up: to the previous page CTRL+ right arrow: to the beginning of the next word CTRL + left arrow: to the beginning of the previous word CTRL + End: to the end of the document CTRL + Home: to the beginning of the document

Saving a Document Click the Office button. Choose Save As. Click the drop-down next to My Documents. Find your log-in. Change the filename. Finally you can click save. Then when you make changes to the document, you will either click the disk on the Quick Access Toolbar or click the Office button and choose Save.

Undo and Redo To undo (or reverse) the last setting you did in a document, you can click the Undo button on the Quick Access Toolbar. If you want to restore your original change, the Redo button reverses the action of the Undo button (or redoes the undo)

Correcting Errors If you notice a typing error as soon as you make it, you can press the backspace key. AutoCorrect automatically corrects common typing errors, such as “adn” and “teh” Word’s spell checker continually checks your document against Word’s built-in dictionary.

AutoComplete Word’s AutoComplete feature automatically inserts dates and other regularly used items for you.

Understanding Line Spacing and Paragraph Spacing Line spacing determines the amount of space between lines of text within a paragraph. Can be changed in the paragraph group dialog box Remember to remove the points before or after Paragraph spacing determines the amount of space before and after a paragraph.

Print Preview To avoid wasting paper and time, you should first display your document in the Print Preview window. Click the Office button, point to Print, and click Print Preview.