SC ICT Certification Level 1 06 Word Processing By Ross Parker.

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Presentation transcript:

SC ICT Certification Level 1 06 Word Processing By Ross Parker

Word Processing wikipedia.org: “A word processor is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.”

3 of many MS Word 2007 Replacing Word 2003 De facto standard Experimental interface Part of MS Office suite Desktop application Costly OpenOffice Writer Open standards Traditional interface Part of OpenOffice suite Desktop application Free/open Source Free (gratis) Google Docs Part of Google Docs suite Web-based application docs.google.com Integrated collaboration Limited Functionality Free (gratis)

MS WORD 2007, OPENOFFICE WRITER, GOOGLE DOCS Basics

OpenOffice Writer New Document MS Word Google Docs 1. 2.

OpenOffice Writer Page Settings MS Word Google Docs 1. 2.

Highlighting Text Mouse –Left mouse button –Double click –Triple click (so extreme!) Keyboard –Shift –Ctrl –Arrow keys –Page Up, Page Down

MS Word 2007 Formatting Text Cut, copy, paste Font, size Formatting Alignment ColourStyles OpenOffice Writer Cut, copy, paste Font, sizeFormattingAlignmentColourStyles 1 Google Docs Font, sizeFormattingAlignment Colour

Saving and conversion Save regularly Organise files using folders Many formats: –.doc –.docx –.odt –.rtf.doc is defacto standard Standards are not always compatible

Printing Print only when needed. Consider: –Which printer –Page size vs paper size –Quality –Color vs greyscale –Duplex –Page Range –Number of copies –Pages per sheet

MS WORD 2007 Intermediate Focus

View Control what you see: Print Outline Full Screen Reading Web Layout Outline Draft Zoom

Inserts Picture Clip Art Shapes Smart Art Chart Hyperlink Pages Footer Header Page Number Quick Parts (Field) Symbol Equation

Spell Check Choose appropriate word for replacement Right click on word to reveal context menu Red underline indicates error

References Footnotes Citations Table of Contents (requires Styles) CaptionIndex

Format Paragraph Bullets & numbersIndentationSort Borders & shadingLine spacingMore settings...

Tables Simple table insert Integrated Excel sheets Table templates Advanced table insert

Margins Toggle rulers Rulers Line indentation (grab to adjust) Margin (grab to adjust)

Styles Using styles –Define styles –Set text to a particular style –Change existing style Changes all text instances in this style Saves reformatting time Encourages consistency Automate “Table of contents” creation

MS WORD 2007 Advanced Focus (optional, not assessed)

Advanced Features Comments : mark documents with suggestions Track changes : work together asynchronously Mail merge : bulk create labels, envelopes, letters Prepare : encrypt, permissions, mark as final Publish : blog, online workspace

Licensing All original work used here is licensed under the Creative Commons Attribution-Share Alike 3.0 Unported license. For more details please look at This license has been chosen to permit a high degree of sharing, whilst protecting the author’s control as to how the content is used. Please respect this license and use accordingly! Recycled and borrowed works from other sources are used under appropriate licenses, which are not affected by this license. The original source is always given. All original work created by Ross Parker (Sha Tin College, English Schools Foundation, Hong Kong), except where specified.