DOP Enterprise Reporting Enhancements HR Managers Meeting July 6, 2011

Content Why Make Changes Now? Human Resources Management (HRM) Report 1 Human Resource Management (HRM) Report II State Workforce Report (SWR) Performance Based Incentives and Recognition Report (2049) Other Data Notes of Interest Wrap Up

Why Make Changes Now? Challenges The 2011 Enterprise Reporting cycle coincides with the consolidation of agencies, movement of staff to new locations and implementation of new legislation. Resources (staff, time, technology) are an issue. Benefits of Changes Enhancements to support more sustainable, efficient, flexible and repeatable reporting processes. Data and analysis is more timely and easy to access for stakeholders. Allows for ongoing publication within current and anticipated resources. Reduces the reporting requirements for agencies.

Human Resource Management (HRM) Report I Phase 1 – Centralized Reporting DOP provide statewide and agency data online in one MS Excel document for review and comparison.MS Excel document Agencies will only need to provide data not available to DOP (AA Interim Plans and Employee Performance Management data) and submit an agency executive summary.  Agencies can submit information using existing PowerPoint slides or the new alternate reporting format.new alternate reporting format.  The OLRS will be the single source for the Time to Hire and Candidate Quality data. DOP will continue to update and maintain templates and online HRM Report information for agencies to use for GMAP purposes. HRM Report Implementation: Fall 2011

Phase 1 - HRM Report Format Change Interim Excel Document

Agency HRM Report Submission – Alternate Format

Human Resource Management (HRM) Report II Phase II – Managed Reporting Develop online application allowing users to query and download HRM Report data for all Executive Branch agencies to include multiple time periods for comparison and trend analysis. Researching functionality that allows users to submit agency tracked data directly into online application. Agencies will continue to submit the Agency Workforce Executive Summary. Implementation: TBD once business requirements complete.

State Workforce Report (SWR) Online Reporting Establish and maintain the data and analysis for the SWR online. The new wider format of the DOP website allows for revisions to the Workforce Data & Trends pages to become more of a ‘dashboard’.SWR online. Workforce Data & Trends Mirroring the HTML version of the current SWR posted on the DOP website, the data and analysis will be updated on an established schedule. This will eliminate the static, printed report and replace with online managed reporting.HTML version Flexible reporting format will allow for timely changes and reporting of key data and analysis about the workforce. Implementation: Fall 2011

State Workforce Report – Online Prototype

Performance-Based Recognition and Incentives Report (aka the 2049 Report) Reporting is legislatively mandated - RCW (4)(b). No changes will be implemented.RCW (4)(b). DOP conducting pre-review of fiscal year data and will work with agencies if any issues/concerns are identified. Manager counts will continue to be reported using the Mgmt Type code “M”.

Other Data Notes of Interest! NEW Workforce Indicators in HRMS and BI. AbbreviationTitleDefinition AWAt-Will Positions exempt from RCW Civil Service Reform, serve at the pleasure of the appointing authority (not covered under a bargaining agreement or regulation). AWGPAt-Will Governor’s Pool Positions under RCW (3). Provides for additional exempt positions limited to 1% of employees in classified service as defined in the statute. CWGS Classified WA General Service WAC : All positions in state service not exempt from the provisions of chapter RCW CWMSClassified WMS WAC : Positions under the jurisdiction of the Washington Management Service personnel system RCW and NCCNon Classified Covered A position that is exempt from Civil Service Law RCW and is covered under a bargaining agreement or regulation. NANot Assigned Positions for non-state employees who receive payment(s) from the state payroll system (HRMS) such as the Washington Conservation Corp, retired Fire Fighters, etc.

Other Data Notes of Interest! Cont’d… NEW Part-time Indicator available in HRMS and BI. ◦ The part-time employee indicator is found in the “Work schedule rule” section of the Planned Working Time (InfoType 0007). Click-in the box to activate the indicator. Agencies must use the indicator for all scheduled part-time employees as defined by WAC and WAC WAC WAC

Wrap-Up Last but not least! The BI Users Group that began meeting in March 2011 is proving to be very informative. Please encourage your key BI users to participate! The next meeting is July 14 th.BI Users Group Any follow-up questions or concerns, please us at: ◦