United States Department of Justice Global Privacy and Information Quality Working Group Chairman Carl Wicklund

United States Department of Justice Global Working Group Liaisons Global Infrastructure/Standards Working Group –Scott Fairholm Global Intelligence Working Group –Alan Carlson Global Outreach and Training Working Group –Open seat Global Security Working Group –Cindy Southworth

United States Department of Justice Mission To advance the adoption of privacy and information quality policies by justice system participants that promote the responsible collection, handling, management, review, and sharing of (personal) information about individuals

United States Department of Justice “To advance the adoption of privacy... policies” Privacy Policy Development Guide and Implementation Templates

United States Department of Justice “To advance the adoption of information quality... policies” Information Quality: The Foundation for Justice Decision Making

United States Department of Justice Priorities Short-term development –Information Quality (IQ) Self-Assessment Tools (IQAT) –Privacy and IQ in Fusion Center Processes –Training and Outreach Long-term development –IQ Guidebook

United States Department of Justice Report on IQ Assessment Tool (IQAT) Task Team Meetings –(Kickoff) February 27, 2007, Washington, DC –(Half-day) March 13, 2007, Phoenix, AZ Research and review of existing work –Multiple Dimensions of Information Quality, Massachusetts Institute of Technology (MIT) –Information Quality Characteristics, Larry P. English –Methods of Data Quality Control: For Uniform Crime Reporting Programs, FBI CJIS –Auditing Methods, Delaware State Police –Law Enforcement Automated Data System (LEADS), Ohio State Highway Patrol –International Standardization Organization (ISO) 9001:2000 Compliance Certification, Phoenix Police Department

United States Department of Justice IQAT Task Team (continued) Self-Assessment Framework: Information Life Cycle Information Life Cycle Phases Components of Each Phase Program Management Policies and Procedures Information Technology Creation/capture Use and maintenance Disposition

United States Department of Justice IQAT Task Team (continued) Current Status: IQ Self-Assessment Questionnaire –Apply to one common process (e.g., fingerprinting or booking) –Using the structure of the information life cycle, draft self-assessment questions to ensure IQ at each phase –Do not dictate a specific solution –Get people asking the right questions at each phase, and prompt them to seek out the right solution –IQAT Task Team drafted higher- and lower-level questions an agency might ask according to a common process

United States Department of Justice IQAT Task Team (continued) By next GPIQWG, the task team proposes to –Come up with additional questions for various pieces of information –Determine whether we need additional principles in respect to the information under arraignment –Are there any principles that do not relate or apply to this event? –Provide best practices/solutions/guidance –Provide authoritative definitions for the information life cycle phases and components

United States Department of Justice Report on Fusion Center Processes (FCP) Task Team Meetings –Breakout sessions during GPIQWG meetings October 4, 2006, and March 14, 2007 By next GPIQWG, the task team proposes to –Develop an outline of talking points and a PowerPoint presentation to show why fusion centers should be concerned about accuracy, as well as privacy Current Status B Team Lead Alan Carlson has drafted an outline of presentation points and has distributed them to the task team for its review

United States Department of Justice Report on Training and Outreach Task Team Meetings –Breakout sessions during GPIQWG meetings October 4, 2006, and March 14, 2007 By next GPIQWG, the task team proposes to –Develop a “workshop in a box” for conferences (a briefer version of the Privacy Policy Development Guide and Implementation Templates—to make it more approachable) Pilot the “workshop in a box” at the National Criminal Justice Association (NCJA) National Forum, July 30–31, 2007, to test out the training/briefing this group developed

United States Department of Justice Report on IQ Guidebook Task Team Meetings –Breakout sessions during GPIQWG meetings October 4, 2006, and March 14, 2007 By next GPIQWG, the task team proposes to –Write a draft of the introduction section—“Why is IQ important?” “What is the purpose of the guide?” “How do you use the guide, and who is this guide for?” –Draft the Elements of IQ chapter—definition (IQ, data versus information); dimensions; recognize traditional measures; and dimensions on input, output, storage, and retention –A stand-alone piece, “What does an IQ program look like (elements)?” –Solicit assistance from GAC to gather additional policies that are out there

United States Department of Justice Next Meetings in Washington, DC IQ Assessment Tool Task Team –Two half-day meetings tentatively scheduled 1:00 p.m. – 5:00 p.m., June 25, :30 a.m. – 12:00 Noon, June 26, 2007 GPIQWG –One-and-a-half-day meeting tentatively scheduled 1:00 p.m. – 5:00 p.m., June 26, :30 a.m. – 4:30 p.m., June 27, 2007

United States Department of Justice Questions?