Get out of your Inbox with Outlook 2007 Store it Do you like an empty Inbox? One easy method for clearing away clutter is to create custom folders and.

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Presentation transcript:

Get out of your Inbox with Outlook 2007 Store it Do you like an empty Inbox? One easy method for clearing away clutter is to create custom folders and then move messages out of your Inbox and into these folders. With folders, you choose the names, so the organization of your messages will make sense to you.

Get out of your Inbox with Outlook 2007 Why create folders? Previous lessons described ways to act on messages and ways to sort and organize them within a category. But what if you want to sort messages into distinct groups and keep them separate from other messages (thereby getting them out of your Inbox)? Folders can help you do this.

Get out of your Inbox with Outlook 2007 Why create folders? The picture shows an example of using folders: “Coho Winery” and “Contoso.” You may already use a filing system in your office. Once you learn how to create folders, you can easily adapt any existing folder-naming system to Outlook.

Get out of your Inbox with Outlook 2007 How to create a folder Knowing why to create folders isn’t enough, of course. In order to use folders, you need to know how to use them. Luckily, it’s simple. 1.Right-click Mailbox. 2.Click New Folder on the shortcut menu, as shown in the picture. To create a folder in your mailbox:

Get out of your Inbox with Outlook 2007 How to create a folder Knowing why to create folders isn’t enough, of course. In order to use folders, you need to know how to use them. Luckily, it’s simple. 3.From there, type the name of the new folder and click OK. To create a folder in your mailbox:

Get out of your Inbox with Outlook 2007 Move messages by dragging Once you’ve created a folder, you can move one message or multiple messages to it by dragging. The picture shows how to drag a single message from the list of messages to a folder in the Navigation Pane.

Get out of your Inbox with Outlook 2007 Move messages with a command The dragging method just described is fast. However, it has a down-side: The chance that you’ll accidentally “drop” messages in the wrong location. A safer method is to right-click the message or messages you want to move and then click Move to Folder.

Get out of your Inbox with Outlook 2007 Move messages with a command In the example in the picture, messages are arranged by category. Right-click the category heading. Click Move to Folder. Select the folder name from the list of folders in the Move Items dialog box, and then click OK. To move the entire Coho category to the Coho Winery folder, here’s what you’d do.

Get out of your Inbox with Outlook 2007 Use Favorite Folders Once you start filing your messages in folders, you’ll notice that some folders get used more frequently than others. To make finding and filing go faster, move those frequently used folders to Favorite Folders. To make a folder a favorite, drag it from Mail Folders to the Favorite Folders area of the Navigation Pane.

Get out of your Inbox with Outlook 2007 When a favorite isn’t anymore Favorites come, favorites go. When a favorite folder falls out of favor, you can remove it from the Favorite Folders area of the Navigation Pane. Just right-click it and then click Remove From Favorite Folders.